Accounts Payable Supervisor

Baker Electric • Full-time • Escondido, CA, US • 2d ago

At Baker Electric we are energized by truly living our values - Team Builders, Relentless Follow Through, All-In, and Care for Others. When our team members work together with these things in mind, we do great things both individually and as an organization. Being an employee-owned company shows our drive for sustainable, long-term growth while enhancing the lives of our team members.

SUMMARY: The basic function of the Accounts Payable Supervisor position in Baker Electric is management and development of the Accounts Payable team by identifying and implementing automation technology and process efficiencies for accurate and timely processing of invoices, disbursements, month end closings, and other functions of accounts payable. In addition, the team member will be expected to play a significant role in the month end close accounting procedures and analysis of budget to actual variances as well as assist with our annual budgeting process.

Essential Duties And Responsibilities

Manage the Accounts Payable function and team, including vendor relations and the AP disbursement team, which handles all check disbursements, 1099 and sales/use tax return filings/reconciliations.
Partner with Human Resources to hire, train, develop and performance manage AP team members.
Performs hands-on data entry of overhead invoices and Purchase Order Invoice receiving.
Ensures invoices are charged to the appropriate accounts, jobs and cost centers by analyzing invoice/expense reports and recording entries.
Process all debit memos to ensure company policies are followed.
Develop, implement, document and maintain processes, procedures and policies, related to the Accounts Payable function and ensure adherence to company guidelines.
Manage the monthly close of Accounts Payable in an accurate and timely manner; ensuring adherence to the prescribed financial reporting deadlines.
Support the Project Managers and Operational staff in a collaborative manner by responding to financial questions/concerns to meet the various business needs.
Build and maintain relationships with all vendors.
Reconcile processed work by verifying entries and comparing system reports to balances; review and approve all Accounts Payable batches.
Responsible for the cash disbursements cycle; capitalizing on all discount opportunities; helping to resolve Purchase Order, contract, invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding debit memos; coordinating stop-payments and purchase order modifications.
Process employee expense reports and ensure proper approvals are in place.
Manage all electronic fund transfer payment transactions by communicating upcoming deadlines, recording invoices and payments as they occur.
Reconcile monthly vendor statements and related transactions.
Reconcile balance sheet GL accounts at month end close.
Maintain historical records by scanning documents to the ERP system.
Q3 & Q4 budget preparation assistance (includes researching YTD activity), data entry and imports into budget software.
Protect the organization; ensuring information remains confidential.

Experience, Education

Bachelor’s degree in Accounting or related degree is required
3-5 years of Accounts Payable experience
2+ years of experience directly supervising a team of 1-4 people
Proven Job Cost experience
Construction industry is preferred
Knowledge of electronic payment processing, vendor releases, and California sales & use tax regulations.
Proficient to advanced skills in MS Office Suite applications (Outlook, Excel, Word) and accounting software

Benefits

At Baker, we are proud to be an employee-owned company. When you join, you will have the opportunity for a great career and the financial benefits of being an owner. Through our ESOP (Employee Stock Ownership Plan), eligible employees can become part owners of the company. Instead of just receiving a paycheck, you will be given shares of the company's stock over time. As the company prospers, the value of these shares can increase, providing you with a potential wealth-building opportunity in addition to a competitive compensation package. The ESOP will enable you to share the company's success and growth. For more information regarding employee ownership at Baker Electric and its significant potential, click here:

Employee Stock Ownership Program | Baker Electric (baker-electric.com)

Pay Transparency

The starting salary for this opportunity range is listed. Other rewards may include annual bonus eligibility based on company and individual performance, short- and long-term incentives, and program-specific awards. Baker provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, an Employee-Owned Program (ESOP), paid holidays, and paid time off (PTO). A candidate’s salary history will not be used in compensation decisions. Please note that the compensation information is a good-faith estimate for this position. It assumes a rate based on location and experience.

Acknowledgements

Baker Electric is an Equal Opportunity-Affirmative Action Employer / Disability / Veteran.

We thank all applicants in advance for their interest in this position; however, only those selected for an interview will be contacted. If you are selected for an interview, a Baker Recruiter will contact you directly from our organization with a @baker-electric.com email.

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