HR Coordinator - Talent and Onboarding

Dudek • Full-time • Encinitas, CA • 2w ago

Location(s): Encinitas, CA
Practice/Department: Firmwide Services
Internal Title: HR & Talent Coordinator
Work Environment: Hybrid
Compensation: $25-30/hourly*

Dudek’s journey began in 1980 with a vision to serve Southern California’s water and wastewater agencies.
Today, we are a 100% employee-owned firm supporting clients nationwide and delivering projects that improve and protect the built and natural environments of communities throughout the United States. Our work has been recognized by leading industry organizations, and we’ve been honored with multiple national Top Workplace Awards.
Our employee-owners are unified by a singular commitment to supporting projects that address key societal issues, such as the transition to renewable energy, infrastructure hardening and repair, environmental protection, and community resilience.
Learn more about our award-winning culture, the benefits and perks of being a Dudekian, and the projects you will have the opportunity to shape.

Who You Are
As an employee-owner, you embrace accountability, working safely, and collaboration while thinking resourcefully and independently.
Like all Dudekians, you are curious and solution-oriented, with the ability to adapt quickly to changes and approach challenges with a spirit of innovation.

How You’ll Make an Impact
Dudek is seeking a highly organized, detail-oriented, and service-minded HR & Talent Coordinator to manage recruiting and HR processes for our As-Needed/On-Call staff. This position will be closely partnered with hiring managers to support job postings, candidate prescreening, offer management, and onboarding. You will lead the end-to-end onboarding process for these employees, ensuring all documentation, compliance, and HR systems are accurate and up to date. This role is a key link between HR, hiring managers, and candidates, ensuring a smooth, efficient, and positive experience for all parties.

Duties and Responsibilities
Recruiting & Hiring Support

Partner with hiring managers to understand staffing needs and manage the recruitment of As-Needed/On-Call staff.
Post open positions on internal and external job boards.
Screen and prescreen candidates, coordinating interviews with hiring managers.
Support offer management for candidates, including preparing and extending offers in collaboration with HR and managers.
Track recruiting activities and provide status updates to hiring managers.
Maintain accurate candidate records and recruiting workflows in HR systems/ATS.

Onboarding & Offboarding Support

Lead onboarding for As-Needed/On-Call employees, ensuring timely completion of all documentation and compliance requirements.
Assist with planning and coordinating orientation sessions, including updating required materials.
Track the completion of all onboarding/preemployment steps, including forms, training, and HR approvals.
Serve as the primary point of contact for new hires regarding HR questions and onboarding processes.
Collaborate with HR and department teams to ensure a seamless onboarding experience.
Maintain accurate records of all As-Needed/On-Call employees, including employment status, documentation, and compliance tracking.
Prepare separation materials and offboarding packets, ensuring all required documents, checklists, and exit information are complete and processed in a timely manner.
Conduct employee status audits, identifying individuals who have not worked or been active for more then 90 days, and initiate appropriate follow-up actions in accordance with company policies.
Identify opportunities to improve recruiting and onboarding/offboarding processes and efficiencies.

General Responsibilities

Provide high-touch support to candidates, hiring managers, and internal HR teams.
Support HR and recruiting initiatives, including reporting, process improvements, and candidate experience enhancements.
Participate in HR or recruiting projects as needed.
Support HR operations, including data entry, scheduling, reporting and responding to employee inquiries.

Minimum Qualifications

2–3 years of experience in HR coordination, recruiting coordination, or related HR/TA support.
High school diploma, bachelor’s degree, or equivalent experience.
Experience posting jobs, prescreening candidates, and coordinating recruiting activities.
Demonstrated experience leading onboarding and tracking employee documentation.
Familiarity with Applicant Tracking Systems (ATS) or HRIS platforms.
Strong organizational, communication, and follow-through skills.
Ability to manage multiple priorities in a fast-paced environment.
Must possess a valid driver’s license and active personal automobile liability insurance by the first day of employment.

Preferred Qualifications

Experience supporting As-Needed, temporary, or contingent workforce.
Technical recruiting or AEC industry experience.
Prior experience improving recruiting or onboarding processes.
Knowledge of employment laws and compliance related to contingent workers.

Compensation: $25-30/hourly*
*Final agreed-upon compensation will be based on a variety of factors including, but not limited to, an individual’s related experience, education, certifications, skills, and work location. Successful candidates must pass a pre-employment drug test and background check prior to beginning employment.

Working Conditions:
Environment

This job operates in a remote or office-based environment and this role routinely uses standard office equipment such as computers, phones, printers, etc.
This job may also require occasional project site visits, based outdoors which can include excessive noise, uneven walking surfaces, extreme weather, and moving vehicles and equipment.

Physical Requirements
The physical demands described here are representative of those that must be met to successfully perform the essential functions of the job. This job requires the following:

Working on a computer, sitting, or standing for long periods of time in an office or remote office setting.
Employees must be capable of bending, squatting, climbing ladders, and lifting up to 35 lbs. unassisted; 50lbs in a team lift (two or more employees).
Attending meetings, both in person and virtually, and speaking on the phone with peers, clients, etc.
Specific vision abilities, including close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Dudek is committed to creating a workplace where all employees, regardless of their background, feel valued, respected, and have equal opportunities to succeed. We believe that a diverse and inclusive workforce is essential to our business success, and we are dedicated to fostering a culture where everyone can thrive. We are committed to fair and equitable processes, based on merit, free from any discrimination.

Dudek is genuinely committed to equal employment opportunities within our company and on our project teams. Dudek is also committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Dudek’s operations and prohibits unlawful discrimination by any employee of Dudek, including supervisors and coworkers. Equal employment opportunities will be extended to all persons (including those with disability and veteran status) in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, compensation, benefits, discipline, layoff, recall, and termination. Any employee who violates this policy and Dudek’s commitment to equal employment opportunities will be subject to disciplinary action.

Dudek is a U.S.-based employer. All positions are based in the United States and require U.S. work authorization.

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