Executive Assistant

Merus • Full-time • Cincinnati, OH, US • 1m ago

Why Merus?

Formerly known as Al. Neyer, Merus combines more than 130 years of commercial real estate expertise with an integrated team of company owners. We specialize in the construction, development, ownership, and management of a diverse portfolio of real estate assets across a growing footprint in the eastern U.S.

We’re all owners here. This not only sets us apart but also deeply influences our culture and operations. Every team member demonstrates a deeper sense of ownership and accountability — in both their daily tasks and the collective success of the organization. Learn more about our culture at www.merus1894.com.

Summary of Responsibilities

The Executive Assistant to the COO, Design-Build, utilizes thorough knowledge of company protocols and exercises considerable independent judgment and discretion to handle important and confidential matters for members of the Design-Build team and others, as described below.

Essential Job Functions

Serve as a strategic partner to the COO & VP, Design-Build, and broader Design-Build team by anticipating needs, coordinating daily operations, and keeping priorities on track.
Plan, organize, and execute internal and external events with precision and professionalism, from employee owner gatherings to leadership presentations, ensuring each touchpoint reflects the Merus brand experience.
Schedule and manage meetings, appointments, travel, and logistics for the COO, VP, and Design-Build team with clarity and foresight.
Act as the first point of contact for calls and visitors, offering a welcoming, solutions-oriented presence that reflects our commitment to strong relationships.
Maintain discretion and professionalism when handling confidential communications, sensitive materials, and cross-functional correspondence.
Lead the organization of digital files by applying best practices that help the team stay agile and focused.
Prepare presentation materials for board meetings, committee sessions, and company-wide employee owner updates while collaborating closely with the CEO and President’s assistants as needed.
Support internal communications and employee engagement initiatives, contributing to a connected and informed culture.
Lead a range of special projects and initiatives for the COO, VP, and Design-Build leadership, whether responding to time-sensitive RFPs, coordinating essential PPE logistics, or tackling one-off priorities with focus and care. We adapt quickly, stay grounded in what matters, and deliver with confidence.

Essential Competencies

Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.
Resourcefulness - Securing and deploying resources effectively and efficiently.
Interpersonal Savvy - Relating openly and comfortably with diverse groups of people.
Optimizes Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.
Being Resilient - Rebounding from setbacks and adversity when facing difficult situations.
Courage - Stepping up to address difficult issues, saying what needs to be said.

Position Requirements

Exceptional interpersonal skills with the ability to relate comfortably with people at all levels, both internally and externally.
Ability to juggle multiple priorities with professionalism, empathy, and unwavering attention to detail.
Clear, confident communicator who can present ideas effectively and respond thoughtfully to questions from leaders, partners, and clients.
Approaches challenges with resilience, resourcefulness, and the courage to ask tough questions when needed.
Driven by a strong sense of ownership, collaboration, and continuous improvement.

Qualifications and Experience

Five to ten years of experience supporting senior executives in fast-paced, high-impact environments.
Proven success in planning and coordinating events that engage teams and reinforce company culture.
Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint, with high-level expertise in Adobe Creative Suite, including InDesign, Illustrator, and Photoshop.
Skilled in organizing and analyzing information to support reliable, informed decision-making.

Safety Hazard of the Job

Normal safety hazards associated with office work, and with occasional observational visits to construction sites.

Physical Demands

The moderate physical effort required to sit, bend, stoop, lift, walk, and climb. Maximum unassisted lift is 25 lbs. Average lift is less than 10 lbs. Requires the ability to use a keyboard and monitor. Also requires the ability to communicate verbally, both in person and on the telephone. May require some travel by car/truck.

Environmental Requirements

Moderate to extreme outdoor conditions. Above-average noise levels. Protective equipment is required. Average inside office environment. Average office noise levels. No personal protective equipment is required. Ambient temperature is between 68°F and 76°F.

This job description is not intended to be all-inclusive. The employee will also perform other reasonably related business duties as assigned by their immediate supervisor and other management as required. This job description is not a contract or offer for employment, and either you or Merus may terminate employment at any time for any reason.

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