Desktop Publishing Specialist II

O'Neil & Associates • Full-time • Oshkosh, Wisconsin, United States • 1m ago

Position Summary:
The Desktop Publishing Specialist II creates, edits, and finalizes medium to complex technical publication documents supporting the U.S. Army, Navy, Marines, and Air Force. In this role, you will collaborate closely with project teams and interface with Government or customer representatives as needed. You’ll plan and organize projects with minimal supervision, ensuring high-quality, compliant documentation is delivered on schedule.

What You’ll Do:
• Prepare and produce technical publication documents following customer, Government, and company specifications
• Create medium to complex electronic documents and templates using publishing software
• Generate final documents for internal and customer reviews, identifying and correcting errors before submission
• Maintain organized files, archives, and document naming according to established policies
• Assist in planning and coordinating project activities and identify cost-saving techniques
• Estimate effort required and meet or exceed production expectations
• Participate in project meetings and provide daily or weekly status updates
• Communicate project status with customers and internal teams
• Understand and apply XML/SGML tagging, graphic file types, and document structures
• Track and report individual metrics and trends
• Support team members working on shared efforts and assist with training new staff when needed
• Provide occasional back-up support to receptionist/front desk functions
• Perform additional job-related tasks as assigned

What You Bring:
• High school diploma or GED required; technical or vocational certificate preferred
• Associate degree in Desktop Publishing, Computer Science, English, or Art/Design preferred
• 2–3 years of experience in desktop publishing, XML/SGML coding, proofreading, or art/design
• Basic proficiency with Microsoft Word, Excel, and Adobe Acrobat
• Intermediate proficiency with publishing software (preferred)
• Proven ability to create and apply XML/SGML tags
• Strong attention to detail, accuracy, and formatting skills
• Ability to work both independently and collaboratively while managing multiple deadlines
• Strong communication skills and ability to work effectively with internal and external partners
• Ability to remain focused despite interruptions and maintain a high level of quality
• Valid driver’s license preferred

Work Environment:
• General office setting using standard office equipment
• Extended periods of sitting/standing may be required
• Occasional overtime, weekend, or holiday work to meet deadlines
• Occasional travel (less than 10%) by vehicle or airplane

Benefits:
• Flexible scheduling
• Unlimited PTO
• Health/Dental/Vision Insurance with company allowance
• Retirement plan (401K) & ESOP company (Employee Owned)

What you may have done in the past:
• Worked as a desktop publishing specialist, technical editor, or document production specialist
• Created or formatted technical manuals, interactive electronic technical manuals (IETMs), or similar documentation
• Applied XML/SGML coding principles within a document production environment
• Worked in a fast-paced, deadline-driven publishing or technical writing environment

Equal Opportunity Employer:
O’Neil & Associates, Inc. is an equal opportunity employer, providing equal employment opportunities to all qualified individuals without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, Vietnam Era or other eligible veteran status, or any other protected factor. Applicants must be authorized to work in the United States without sponsorship.

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