Baker Electric is hiring a Prefabrication Coordinator for our Escondido office. The Prefabrication Coordinator will be responsible for the following duties:
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Core Partner with Prefab Manager
- Align daily: priorities for the look-ahead, release readiness, material status, and delivery windows.
- Look-ahead status, release readiness, QA, and shipping.
- Work side-by-side with the Prefab Manager to sequence work, allocate labor, and remove blockers fast.
- Provide clear status signals (green/yellow/red) and escalate risks early with options and impacts.
Prefab Scheduling & Coordination (with Prefab Manager)
- Co-own the rolling look-ahead, updating from VDC drops and field coordination.
- Synchronize JIT production with field installation needs and delivery cadences.
- Track package readiness through release, fabrication, QA, and ship; surface blockers immediately to the Prefab Manager.
Internal Communication & Planning Support
- Prioritize work packages and kitting with prefab leads; sequence by site need/constraint.
- Coordinate with Procurement, Warehouse, and Field for material readiness and delivery windows.
Documentation & Issue Tracking
- Maintain an issue/risk log tied to incoming VDC packages and shop execution.
- Produce prefab release plans and handoff summaries; maintain revision history.
- Capture lessons learned and recurring coordination issues to drive continuous improvement.
VDC ↔ Prefab Liaison
- Serve as the primary intake for VDC deliverables tied to prefab. Translate models/plans into actionable build sheets.
- Pre-screen for constructability and coordination issues; resolve or escalate before release to Prefab Manager.
- Loop feedback to VDC on model gaps/missing details and track corrections to closure.
Procurement & Material Coordination (with Procurement)
- Serve as the single point of contact for Procurement for all back orders and general material tied to prefab work packages.
- Maintain a live back-order log (PO, item, qty, promised ship, alternates, impact) and drive expediting or substitutions; communicate options/impacts to the Prefab Manager and project team.
- Green/Yellow/Red status on material readiness; surface risks early with recovery plans; trigger resequencing of kitting/production when dates slip.
- Coordinate with VDC/PM on spec-compliant alternates; ensure approvals before material swaps.
- Reconcile receipts with BOMs and kits; resolve short/over/damage with Procurement and Warehouse; initiate/track RMAs.
- Weekly shortage/back-order review with Procurement and Warehouse; update ERP/boards so delivery windows remain accurate.
Quality Collaboration (with QC Foreman)
- Partner with the QC Foreman to define the QA plan per work package (checkpoints, critical characteristics, sampling).
- Execute first-article/first-run reviews on new or revised assemblies; hold release until pass.
- Ensure in-process checks and final inspections are completed and documented before shipment; capture photos/labels per standard.
- Log defects/rework by root cause; close the loop with Prefab leads and VDC; drive corrective actions and update build sheets/standards.
- Participate in NCRs and post-mortems; feed lessons learned into release plans and future lookaheads.
EXPERIENCE/QUALIFICATIONS REQUIRED:
- At least 5-7 years of experience in electrical construction running work, including Prefab.
- Experience working with Procurement, Warehouse, and Field teams to track materials, back orders, substitutions, and logistics.
- Proven background in project coordination, scheduling, or logistics within a construction environment.
- Understanding of Bill of Materials (BOM) reconciliation and material readiness tracking.
- Experience using ERP systems or project tracking software for prefab and material coordination.
- Competency with Microsoft Office Suite, especially Excel and Teams, for reporting and communication.
- Strong organizational and time-management skills — able to manage multiple work packages simultaneously.
- Excellent communication and documentation habits.
- Problem-solving mindset with the ability to identify blockers and propose solutions quickly.
- Hands-on experience with QA/QC processes.
