Print Coordinator

Gibbs Smith • Full-time • Remote (US) • $19 - $24 / hour • 5m ago

ABOUT US

Gibbs Smith is an employee-owned, B Corp certified publisher. We positively impact the communities we serve, including employee-owners, local communities, the book and education industries, and Planet Earth.

A LITTLE BIT ABOUT THE POSITION

The Print Coordinator works collaboratively with the editorial, design, production, sales, and operations teams, especially in the EDU segment, to manage all aspects of book production. This role requires strong organization skills and demonstrated experience managing multiple projects and deadlines. Primary responsibilities include print quotes, scheduling, ordering printing/production, and communication with stakeholders.

This position requires one year of book publishing experience.

KEY DELIVERABLES

Create and send requests for quotes to specific book printers. Coordinate with segment and corporate ops teams to select printer and winning bids for selected titles.
Own book printing timelines ensuring all deadlines are met; continually check in with printers to keep projects on track. Anticipate problems and prevent surprises.
Collaborate professionally with sales, customer service, inventory, editorial, and operations teams to ensure books are available for customer orders. This role depends on how well information is documented and shared, not just managed.

SPECIFIC JOB TASKS

Build, maintain, and actively manage detailed print production schedules for assigned titles. Ensure deadlines are met and any red flags are addressed early in the process.
Keep meticulous, functional records by title for all books ordered, expected delivery dates, and printer proofs (sent, received, and approved).
Continually communicate with printers to obtain quotes and schedules, issue POs, and manage printer deliverables; be comfortable holding printers to deadlines they have agreed to. Hold vendors accountable by being polite but firm.
Maintain strict adherence to schedules by:
Confirming status and ship dates with printers and vendors on a regular (weekly or more frequent) basis.
Updating schedules immediately when changes occur.
Communicating delays or risks promptly to all relevant stakeholders.
Keep the appropriate individuals informed of any service disruption or vendor quality issues. Work with vendors to resolve issues and determine corrective actions.
Utilize tools, including CoreLogic by PSSC, NetSuite, HubSpot, and Monday.com to keep projects on time and on budget.
Process invoices accurately and on time and clearly explain cost discrepancies as needed.
Work collaboratively with multiple teams on a variety of projects; inventory management, invoicing, editorial, sales.

KNOWLEDGE & SKILL QUALIFICATIONS

Required - One year of book publishing experience.
Experience with highly detailed and time sensitive processes, programs, and deliverables.
Thorough, accurate, and articulate verbal and written communication skills with the aptitude to communicate effectively in both individual and group settings regardless of audience.
Collaborate with a diverse team of internal and external stakeholders.
Utilize technology, where appropriate, to improve workflow, including: Monday.com, NetSuite, HubSpot, CoreLogic by PSSC, Microsoft suite, and solid computer skills.
Proficiency and accuracy with numbers and basic accounting skills.
Negotiation and diplomacy skills a must.
Seek continuous improvement and innovative solutions.
Maintain grace under pressure in a high-energy, fast-paced environment.

Job Type: Full-time

Pay: $19.23 - $24.04 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Disability insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Paid time off
Professional development assistance
Vision insurance

Application Question(s):

Do you have any experience with the following - Monday.com, NetSuite, HubSpot, CoreLogic by PSSC, Microsoft suite? If yes, in what capacity?
Do you have one year of experience in the book publishing industry (REQUIRED)? Please briefly explain.
Is $19.23-$24.04 per hour within your salary range?

Work Location: Remote

Related Jobs

Laboratory Specialist I

Brewer Science • Full-time • Rolla, MO, US • 1h ago

Brewer Science, Inc. is a major innovator of high-technology solutions for the semiconductor / microelectronics markets. We are currently seeking a purpose-driven candidate with an ownership mentality to fill an open pos...

1h ago

Apply

Compliance Specialist I

Brewer Science • Full-time • Rolla, MO, US • 1h ago

Legal

1h ago

Apply

Direct Support Professional

MOSAIC • Full-time • Rockford, IL, US • 8h ago

Health Care

"STARTING WAGE $18.28/HR What YOU’LL Get: *Daily Pay-NEW-manage finances with a convenient way to get paid for your work every day, financial flexibility and peace of mind. *Education Assistance to further your education...

8h ago

Apply

Environmental Health and Safety Officer

DCS Corp • Westford, MA, Massachusetts • 8h ago

Manufacturing Health Care Human Resources (HR)

The Environmental Health and Safety Officer (EH&S) will oversee 19 DCS facilities providing support to the Director of Corporate Services. The Environmental Health and Safety Officer will implement and enforce a cult...

8h ago

Apply

Senior Cloud System Architect B-21 (Dayton)

DCS Corp • Beavercreek, OH, Ohio • 8h ago

Architecture

· Responsible for leading the creation of a technology framework and providing technical leadership to support cloud computing and automation efforts, with a focus on the design of systems and services that run on...

8h ago

Apply

F-35 Database Administrator

DCS Corp • Niceville, FL, Florida • 8h ago

IT & Helpdesk

The PSC F-35 Database Administrator provides direct technical support for F-35 network operations with a primary focus on assisting with troubleshooting and sustaining mission data systems. This role functions as a junio...

8h ago

Apply

F35 Entry Level Electronic Warfare Engineer

DCS Corp • Niceville, FL, Florida • 8h ago

Engineering

DCS Corporation is seeking a talented entry level Electronic Warfare Mission Data Engineer to apply a variety of analytical techniques to formulate and solve problems; plan for future technologies; conduct research and d...

8h ago

Apply

Acquisition Program Manager - B-2 Division (Dayton)

DCS Corp • Beavercreek, OH, Ohio • 8h ago

Project Management

In this position you will provide full-spectrum Acquisition Program Management Support to the US Air Force B-2 Systems acquisition programs within the Bombers Directorate, Air Force Life Cycle Management Center (AFLCMC)...

8h ago

Apply

Senior Data Analyst

DCS Corp • Las Vegas, NV, Nevada • 8h ago

Engineering Science

Provide Advisory & Assistance Services (A&AS) to the United Operational Test Team (UOTT) and the Air Dominance Division shaping and managing the end-to-end data infrastructure and analytic processes that drive op...

8h ago

Apply

Flight Test Engineer

DCS Corp • Patuxent River, MD, Maryland • 8h ago

Engineering

Salary Range: $82,004 - $120,000 DCS Corp has an exciting potential opportunity supporting the Navy Test Wing Atlantic located at NAS Patuxent River, MD as a Flight Test Engineer. This position applies engineering suppo...

8h ago

Apply