Accounts Payable Specialist

Novaspect Holdings • Schaumburg, IL, US • $22 - $27 / hour • 3d ago

Description

Novaspect, Inc., an Emerson Impact Partner and global leader in automation systems and solutions, is seeking an Accounts Payable Specialist to join our team.

Accounts Payable Specialist Essential Duties and Responsibilities:

Invoice Processing & Vendor Management

Respond to external vendors and internal managers regarding all aspects of accounts payable.
Process invoices for payment and record sales tax.
Verify accuracy of vendor invoices and ensure correct general ledger coding.
Match purchase orders to incoming invoices and store documentation in designated network folders.
Generate vendor payments on a routine schedule, including ACH, wire, and checks.
Inspect paid and unpaid invoices, including cleared payment inquiries and check voids, to maintain accurate records.
Review automatic payments for correct coding, authorization, and adequate supporting documentation.
Track credits owed and ensure all credits are properly applied.
Set up and maintain vendor files, credit applications, W-9s, and 1099 report files.
Investigate and resolve issues related to invoice and purchase order processing.

AP Inbox & Workflow Management

Monitor and organize the AP inbox daily.
Forward invoices promptly to the third-party invoice capture provider.
Respond to supplier inquiries professionally and in a timely manner.
Collaborate with internal teams to resolve processing issues and support workflow efficiency.

Reporting & Reconciliation

Reconcile monthly accounts payable reports to ensure accuracy of amounts paid.
Track expenses and assist with analyses of accounts for monthly financial reports.

Travel & Entertainment (T&E) Administration

Administer the company travel and entertainment (T&E) policy.
Process T&E expense reports and related payments while ensuring adherence to guidelines and internal controls.

Teamwork & Additional Responsibilities

Actively collaborate with team members to meet company and departmental goals.
Perform additional duties and prepare reports as assigned.

Requirements

Accounts Payable Specialist Education and Experience:

High school diploma plus job-related experience or relevant coursework required.
3 or more years of accounts payable or bookkeeping experience preferred.
Excellent attention to detail and ability to meet deadlines consistently.
Proficiency with Word, Excel, Internet applications, and ability to learn internal business systems.
Ability to manage difficult situations and respond promptly to needs.
Strong interpersonal, verbal, and written communication skills.
Demonstrated ability to build and support teamwork.
Strong problem-solving skills, solid work ethic, and willingness to learn new technologies and procedures quickly.

Accounts Payable Specialist Physical Requirements:

Ability to work extended hours at a computer.
Ability to work in an office environment daily.

Accounts Payable Specialist Pay:

$22 - $27 per hour
Overtime eligible

Accounts Payable Specialist Benefits: Recognized with a Top Employee Benefit Plan Award, below you will find our outstanding total rewards package when you join our team including:

Generous paid time off; starting at 15 vacation days, 10 holidays, and personal time off
401K with 6% company match
Employee Stock Ownership Program (ESOP)
Excellent health & wellness benefits
Student debt & tuition reimbursement
Referral bonus

Accounts Payable Specialist Schedule: 8:00am - 5:00pm

Accounts Payable Specialist Location: Schaumburg, IL

Who We Are:

Novaspect, Inc., is an employee-owned company that engineers, sells, and services industrial process controls. Our Core Purpose is to improve our customer’s performance through the innovative application of technology. We are passionate about creating effective processes and building customer relationships. We position ourselves to attract the best talent, and ensure we are delivering local services with proven technologies.

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