- Job Purpose/Objective:
The interns are responsible for the improvement of their knowledge of administrative works. They should learn skills such as the company's technology, time management, detail-orientation, and written and verbal communication. It is also part of their job to prepare and edit reports, emails, memos, and letters.
The primary function of this position is to provide administrative support to the Entertainment Division. An administrative intern supports the team in the planning of administrative projects and carrying out data entry, analysis, and research. They will work under the supervision of professional employees and hold this status for a relatively short period of time, after which they get hired for a full-time position or move on with their job search, with experience in the field.
The duties of an administrative intern revolve around administrative operation. Assisting the team with promoting events across all social media platforms. Customer service is also something interns have to learn, as well as fruitful collaboration with other members of the team.
Candidates for administrative internships have usually completed higher education in business management or a related field. Good communication skills, both verbal and written, and the ability to find and maintain order in chaos are key skills you will need.
- Essential Job Functions:
- Office Duties
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Create and manage the company's social media platforms (Instagram, Facebook, Yelp, Google, TikTok, etc.) page for online promotion of artists and performances.
- Enhance operational effectiveness, emphasizing cost containment.
- Perform clerical receptionist duties such as filing, photocopying, faxing
- Willingness to attend products (luaus).
- Comfortable corresponding with customers, vendors and upper management.
- Attend all meetings - Staff
- Performs other duties as assigned.
- Essential Skills (Minimum qualifications individual must possess when entering position) – i.e. skillsets, education, certifications, etc.
- High School diploma or General Education Degree (GED)
- Must be able to work flexible shifts
- Skilled in the use of computers, adapts to new technology, keeps abreast of changes, learns new programs quickly, uses computers to improve productivity
- Has good listening skills, builds strong relationships, is flexible/open-minded, negotiates effectively, solicits performance feedback and handles constructive criticism
- Keeps information organized and accessible, maintains clean/functional work space, works systematically/efficiently, manages time well
- Knowledge of Google docs and forms.
- Knowledge of setting up QR Codes for Google docs and forms.
- Knowledge of building and working with social media platforms (Instagram, Facebook, Yelp, Google, TikTok, etc.).
- Experience working with MS Excel and building reports, including graphs.
- Experience with building and updating websites; domain research and registration.
- Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leader to meet goals, welcomes newcomers, and promotes a team atmosphere
- Promotes mutual respect, keeps workplace clean and safe, supports safety programs
- Ability to write simple correspondence and memos
- Able to effectively present information in one-on-one and small groups
- Able to read, write, and speak English
- People Skills – Skilled in working and serving diverse group of workers, customers, guest, and others
- Able to work in a fast-paced atmosphere with diverse group of population
- Working Conditions/Job Environment
- Light work- exerting up to 20 pounds of force occasionally and/or negligible amount of force to move objects. Worker sits most of the time
- Reaching, standing, walking, stooping, and lifting occasionally
- Expressing or exchanging ideas by means of the spoken word. Must convey detailed or important spoken instructions to other workers accurately
- Ability to receive detailed information through oral communication, and make fine discriminations in sound
- The worker is required to have visual acuity to perform an activity such as: preparing and analyzing numbers and figures as well as viewing a computer terminal
- The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work)
- Some remote work may be necessary
The above information on this description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position.