Senior Marketing Coordinator

HMC Architects • Full-time • Ontario, CA, US • 3w ago

Who We Are

HMC Architects is an employee-owned design firm with an inherent desire to make a difference in our communities. As a purpose-driven brand based on values, our mission “to design for good” drives everything we do. And our ownership culture creates alignment and increased commitment to that mission, keeping us on track to being successful.

What We Do

Founded with the purpose of anticipating community needs, HMC aims to create designs that have a positive impact, now and into the future. We focus primarily on opportunities to have the most direct contribution to communities–through healthcare, education, and civic spaces.

Why Join HMC

As an employee owned company you become an owner after one year—receiving company-provided shares at no cost and building long-term financial growth as the firm succeeds. We also give back through our volunteerism with our Designing Futures Foundation, which advances sustainable and regenerative design and supports the next generation of innovators. In addition to this, we also support our team through:

Culture: We put people over profits, giving them the flexibility to manage their work and life. We believe in fairness, equality in opportunity, and rewarding those who perform.
Wellness: company paid wellness courses, on-site gyms (at select locations), access to financial advisors and discounts to wellness platforms, gyms and more.
Professional Development: LinkedIn learning access, business development training, supportive mentorship, company-paid ARE study materials, exam fees, and licensure completion bonuses.
Comprehensive Comp and Benefits: Base+Bonus+Equity+401k, including student loan repayments, wellness programs, full medical, dental, vision, time off and holidays above industry standard.

Job Summary

We are seeking a Senior Marketing Coordinator to support marketing efforts across the firm and help elevate our brand presence. This role supports strategic marketing initiatives by developing compelling pursuit responses, marketing collateral, and visual narratives aligned with HMC’s mission and values.

The ideal candidate is a proactive storyteller, process-oriented, and comfortable partnering with internal teams to help accelerate market growth and firm differentiation.

This position is located in HMC’s Ontario or Los Angeles, California office. The position requires 3 days in the office and the ability to work from home Mondays and Fridays.

Responsibilities

Develop deadline-driven proposals, qualifications packages, presentations, and award submissions
Create content for SOQs, proposals, SF330 forms, marketing collateral, and related correspondence
Work with project teams to plan, develop, and produce proposal/presentation materials.
Write, edit, research, and quality-check content from various sources, compile into cohesive deliverables
Build compelling and easy-to-read submittals aligned with brand standards
Conduct interviews and research to develop accurate and engaging marketing copy
Coordinate consultant materials; tailor project profiles and graphic layouts for customized submissions
Manage digital and hard-copy submittals
Gather research on competitors, market trends, clients, and relevant corporate experience
Maintain and archive marketing assets (projects, resumes, reports) across systems including Deltek, MangoApps, and Axomic OpenAsset
Track and update leads in Deltek, IMS, and relevant platforms
Create and update marketing materials including process sheets, project lists, resumes, and market segment collateral
Maintain marketing matrices, project lists, and statistical records
Develop graphics, brochures, and qualifications materials
Develop presentation decks for interviews and conferences
Create leave-behind and promotional materials to support business development
Other duties as assigned

Requirements

Bachelor’s degree in communications, English, journalism, architecture, or related field (highly preferred)
2+ years of A/E/C marketing experience required
3+ years in a professional or marketing support role
Proficiency with Microsoft Office and Adobe InDesign
Working knowledge of Deltek and Axomic OpenAsset
Familiarity with platforms such as MangoApps and Miro
Preferred experience with Adobe Creative Suite tools (Photoshop, Illustrator, Bridge, Lightroom, After Effects)
Strong verbal, written, and graphic communication skills
Excellent organization, time management, and attention to detail
Strong proofreading abilities
Able to collaborate effectively with diverse business partners
Self-starter with the ability to take ownership of tasks and see them through
Ability to manage multiple deadlines in a fast-paced environment
Flexible, creative problem-solver with a strong work ethic
Understanding of basic marketing principles
Dedicated to providing excellent client service

The salary range for this position is $52,858 - $74,314

The actual salary offered for this position will vary depending on multiple factors including the candidate’s qualification, education, position knowledge, work experience, skills, ability, work location, and internal incumbent compensation for similar roles. We do not anticipate individuals hired into this position will start at or near the top half of the range listed; the decision will be based on each individual case. The salary range listed above does not include other compensation elements such as discretionary bonus opportunities, employee stock ownership grants, paid time off, medical insurance, and other wage and benefit opportunities.

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