Project Administrative Assistant

HMC Architects • Full-time • Ontario, CA, US • 3w ago

Who We Are

HMC Architects is an employee-owned design firm with a desire to make a difference in our communities. As a purpose-driven firm based on values, our mission to design for good drives everything we do. And our ownership culture creates alignment and increased commitment to that mission, keeping us on track to being successful.

What We Do

Founded with the purpose of anticipating community needs, HMC aims to create designs that have a positive impact, now and into the future. We focus primarily on opportunities to have the most direct contribution to communities–through healthcare, education, and civic spaces.

Why Join HMC

As an employee owned company you become an owner after one year—receiving company-provided shares at no cost and building long-term financial growth as the firm succeeds. We also give back through our volunteerism with our Designing Futures Foundation, which advances sustainable and regenerative design and supports the next generation of innovators. In addition to this, we also support our team through:

Culture: We put people over profits, giving them the flexibility to manage their work and life. We believe in fairness, equality in opportunity, and rewarding those who perform.
Wellness: company paid wellness courses, on-site gyms (at select locations), access to financial advisors and discounts to wellness platforms, gyms and more.
Professional Development: LinkedIn learning access, business development training, supportive mentorship, company-paid ARE study materials, exam fees, and licensure completion bonuses.
Comprehensive Comp and Benefits: Base+Bonus+Equity+401k, including student loan repayments, wellness programs, full medical, dental, vision, time off and holidays above industry standard.

Summary

Responsibilities include support for the day-to-day office operations and functions, including administrative support for office leaders and managers. This position also provides administrative support to construction administrators, project managers and project team members throughout the life of a project. This position interacts with employees, clients, vendors, consultants, contractors, and office guests. This position encourages teamwork by creating a climate where others are respected and valued.

This position is located in our Ontario, California office. The position requires 3 days in the office and the ability to work from home Mondays and Fridays.

Position Responsibilities

Welcome and assist visitors, manage the callbox, and support a positive studio experience.
Coordinate meeting logistics, including food and beverage orders, room scheduling, and setup.
Maintain kitchen operations, office cleanliness, supplies, and equipment readiness.
Handle incoming/outgoing mail, packages, printing, and courier requests.
Support Studio calendars, weekly presentations, and various team gatherings.
Serve as a point of contact for architects, clients, consultants, contractors, and project teams.
Perform project data entry, document control, routing of RFIs/submittals, and assembly of specifications.
Prepare and distribute meeting minutes, follow up on action items, and participate in project meetings.
Organize work effectively, set priorities, and meet project and department deadlines.
Provide responsive, high-quality client service and assist with other tasks as assigned.

Position Requirements

High School Diploma with two (2) years college related courses preferred, or equivalent experience.
Minimum two (2) years general and administrative office experience.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Detail-oriented, multi-tasking, energetic, adept at succeeding in fast-paced environment.
Organizational skills and ability to establish priorities, objectives, and deadlines.
Familiarity with the construction industry is desired, but not required.

The hourly range for this position is $19.34 - $27.09.

The actual offered salary for this position will vary depending on multiple factors including the candidate’s qualification, education, position knowledge, work experience, skills, ability, work location, and internal incumbent compensation for similar roles. We do not anticipate individuals hired into this position will start at or near the top half of the range listed; the decision will be based on each individual case. The salary range listed above does not include other compensation elements such as discretionary bonus opportunities, employee stock ownership grants, paid time off, medical insurance, and other wage and benefit opportunities.

Related Jobs

Administrative Assistant

ServiceMaster • Full-time • Riverside, CA, US • $16 - $20 / hour • 4w ago

Administrative Executive Assistant

ServiceMaster is Looking for someone that has been working in a Office in the past already, if worked in our industry is a huge plus, We are a fire/Water emergency Restoration company we are vendors for all major insuran...

4w ago

Apply

Front Office Admin

ServiceMaster • Full-time • Riverside, CA, US • $20 - $25 / hour • 2w ago

Administrative

Benefits: Company parties Opportunity for advancement Training & development About the Role: Join ServiceMaster Restore 10253 in Mission Viejo as a Front Office Admin, where you'll be the heartbeat of our operations!...

2w ago

Apply

Estimating Administrator

Marina Landscape, Inc. • Full-time • Orange, CA • $21 - $25 / hour • 3w ago

Administrative

Marina Landscape, Inc. provides a family atmosphere where each of its team members are valued, and their ideas heard. Marina Landscape is 100% employee-owned , our employees share as the company grows and prospers. Join...

3w ago

Apply

Senior Project Admin Assistant

HMC Architects • Full-time • Ontario, CA, US • 1m ago

Administrative

Who We Are HMC Architects is an employee-owned design firm with an inherent desire to make a difference in our communities. As a purpose-driven brand based on values, our mission to design for good drives everything we d...

1m ago

Apply

Heavy Duty Vehicle Mechanic

Complete Coach Works • Full-time • Riverside, CA, US • 23h ago

Manufacturing Mechanic

Complete Coach Works, a D/T Carson Enterprises, Inc. company, offers an array of solutions for transportation needs. Our company specializes in bus remanufacturing, interior rehabs, accident and fire repair, rail repair...

23h ago

Apply

Automotive Electrician

Complete Coach Works • Full-time • Riverside, CA, US • 23h ago

Installation & Maintenance

23h ago

Apply

HR Coordinator

ESL Power Systems • Corona, CA, US • $25 - $27 / hour • 1d ago

Human Resources (HR)

Description Power Your Career with Purpose at ESL Power Systems At ESL Power Systems , we’re more than a workplace — we’re an employee-owned community committed to building high-quality electrical solutions and strong ca...

1d ago

Apply

Class A Driver

Charlie's Produce • Full-time • Irwindale, California, United States • 1d ago

Transportation

Company Description Charlie’s Produce - Who We Are Charlie's Produce is a privately owned wholesale produce company. We are the largest privately owned produce wholesaler on the West Coast, and we are growing. The secret...

1d ago

Apply

Fresh Foods Clerk

WinCo Foods • Fontana, CA, US • 2d ago

Retail

About Us Join us at WinCo Foods, where we're more than just a grocery retailer - we're a growing family of over 140 supermarkets in 10 states with over 22,000 employee owners. Our purpose is to make the lives of our cust...

2d ago

Apply

Warehouse Supervisor

Nevell Group • Full-time • Brea, California, United States • 2d ago

Management Warehouse Supervisor

Job Title: Warehouse Supervisor Location: Brea, CA Company Overview At Nevell Group, Inc. (NGi), we are a leader in the commercial construction industry, specializing in interior and exterior wall systems. With a reputat...

2d ago

Apply