Scope of Responsibilities: Oversee inventory and accounts payable operations, including reporting, transaction management, and team supervision. Lead analytical review of inventory activities, accounts payable processes, and financial results, partnering with divisional accounting teams to ensure alignment, accuracy, and completeness of financial data. Drive team performance through development, performance management, and effective workload planning across both Inventory Accounting and Accounts Payable functions to ensure timely and accurate execution of responsibilities.
Job Summary:
Ensure the accuracy of inventory transactions and financial records while overseeing the financial integrity of all inventory movement between systems and consistently reviewing transactions that are out of normal range; work with procurement, divisional accounting, and 340B teams to ensure costs are accurate and all transactions are complete; manage the divisional inventory reconciliation process and provide oversight to the Inventory Accountant completing store reconciliations; oversee the Accounts Payable function through direct management of the Accounts Payable Manager, ensuring timely and accurate processing of invoices, payments, and accruals, while maintaining strong internal controls over disbursements and vendor management and ensuring completeness and accuracy of liabilities for financial reporting; and interact effectively with internal and external stakeholders.
This is not a remote opportunity and must be on-site.
Job Duties:
- Provide direct oversight of Inventory Accounting staff, including review and approval of daily, weekly, and month-end activities to ensure accuracy, completeness, and compliance with GAAP and internal accounting policies.
- Provide direct oversight of the Accounts Payable department through the Accounts Payable Manager, including management of daily operations, team performance, and workload prioritization to ensure timely and accurate processing of invoices and payments.
- Own the accounting integrity of inventory balances, ensuring all inventory-related transactions (purchases, transfers, adjustments, returns, write-offs) are properly recorded in the general ledger.
- Oversee and review all inventory-related journal entries, including receipts accruals, adjustments, obsolescence reserves, and shrink, ensuring proper supporting documentation and adherence to accounting standards.
- Oversee accounts payable activities, including invoice coding, approval workflows, payment processing, and vendor management, ensuring accuracy, proper cutoff, and compliance with company policies.
- Lead the month-end close process for inventory, including preparation, review, and analysis of account reconciliations, fluctuation analysis, and roll-forward schedules.
- Collaborate with the Accounts Payable Manager to ensure timely and accurate period-end accruals, including reconciliation of the accounts payable subledger to the general ledger.
- Manage and review detailed inventory reconciliations, including book-to-physical reconciliations, identifying reconciling items, and ensuring timely resolution of discrepancies with appropriate accounting treatment.
- Establish and enforce internal controls over inventory accounting, including cycle counts, physical inventory procedures, cutoff testing, and segregation of duties.
- Establish and maintain strong internal controls over accounts payable processes, including approval hierarchies, segregation of duties, and fraud prevention measures.
- Serve as the subject matter expert on inventory accounting, including how inventory impacts financial statements (balance sheet, COGS, gross margin), and provide technical guidance on complex or non-routine transactions.
- Analyze inventory reserves, including obsolescence, excess, and shrink reserves, ensuring appropriate methodology, assumptions, and financial statement disclosures.
- Collaborate with cross-functional teams (e.g., 340B, operations, warehouse management) to ensure all inventory adjustments and transactions are accurately reflected in financial records and comply with accounting policy.
- Occasionally attend and evaluate physical inventory counts and cycle counts, to observe control effectiveness, count accuracy, and adherence to accounting and audit standards, not just operational execution.
- Research and resolve complex inventory discrepancies, documenting root causes, financial impact, and required accounting entries, and recommend process improvements to prevent recurrence.
- Prepare and review inventory roll-forwards and analytical reports to support financial reporting, variance analysis, and management review.
- Support external and internal audits, including preparation of audit schedules, responding to auditor inquiries, and ensuring supporting documentation meets audit standards.
- Continuously improve inventory and accounts payable processes and systems, including automation of reconciliations, invoice processing, and strengthening data integrity.
- Ensure compliance with all relevant accounting policies, regulatory requirements, and corporate guidelines, including maintaining documentation for audit readiness.
- Perform other accounting and finance-related duties as assigned.
Education:
- Required: Bachelor’s degree or higher in Accounting
- Preferred: CPA
Experience:
- 5-8+ years of progressive accounting experience, with emphasis on inventory and financial reporting
- Prior supervisory experience with responsibility for reviewing work and developing staff
Compensation:
$82,000-$90,000 Annual
The final offer will be determined after careful consideration of multiple factors such as relevant skills, years of experience and education.
KPH Healthcare Services, Inc. is a multistate organization and abides by all local, state and federal regulations as it pertains to minimum wage requirements.
