Facilities Administrative Assistant

Miller Castings • Whittier, CA • $20 - $23 / hour • 1d ago

Position Summary

Facilities Administrative Assistant assist with keeping office and workplace operation by handling administrative tasks, coordinating facilities and vendors, and supporting facilities department daily activities.

Salary Range: $20.00 - $23.00/hr.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

Coordinate Facilities office by managing service tickets
Tracking Daily Records
Communicating with Vendor & Contractors
Answer phone calls, emails and service requests related to Facilities
Oversee supply ordering from multiple vendors while maintaining accurate inventory levels for both departments Facilities & Janitorial.
Process purchase orders and Purchase Requisitions using IFS database.
Obtain quotes & cost estimates for various special projects.
Attend monthly Safety training & trained both Facilities & Janitorial Department Personnel.
Closed training record on QT9 Database
Process employees’ time sheets, absence reports, missed punches, missed meal breaks, adjust schedule, review employee timecards & approved timesheets submit to HR bi-weekly.
Maintain schedules updated for shop trash disposal, clean up, and landscaping schedule.

Minimum Qualifications (Knowledge, Skills, and Abilities)

High School Diploma or Equivalent
1-3 years of administrative experience or office experience
Basic computer skills (Word, Excel, Outlook)
Strong written and verbal communication skills
Ability to Multitask and manage priorities

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.

Prolonged periods of sitting, standing, and walking throughout office and facility areas
Ability to travel between all buildings, departments, or facility shop as needed
Frequent use of computers, phones, and paging devices.
Regular interacting with employees, vendors, contractors, and visitors if necessary
Fast-paced environment with multiple deadlines and changing priorities
Manually required for typing, filing, and handling office supply inventory
Ability to bend, stoop, reach and occasionally lift or move items
Exposure to moderate noise levels typically office & production operations
May require occasional overtime, early mornings, evenings, or weekends to support facility department needs or emergencies
Compliance with company safety policies and procedures at all times

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.

1- Day Shift Opening- Hours are from 7:00am - 3:30pm- Monday through Friday- Overtime Work required depending on department demands- Must have the flexibility to rotate shifts, work nights/weekends.

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