Senior Project Administrator - 089QE

Quartus Engineering • Full-time • San Diego, CA, US • 3d ago

About Quartus

Quartus Engineering Incorporated (www.quartus.com) is a leading provider of engineering services and integrated hardware solutions for a wide range of clients and industries. We employ advanced computer-aided engineering tools in the areas of optics, structural, thermal, and coupled analyses. We couple our engineering analysis capabilities with design, prototype, integration and test capabilities to create solutions for our clients that are of extraordinary value.

What will you do?

As a Senior Project Administrator, you will play a key role in keeping projects running smoothly from setup through closeout, partnering with project leaders to deliver accurate, timely administrative support. You'll help drive project success by managing project data, contracts, invoicing, documentation, and proposals while ensuring operational excellence every step of the way.

Essential Job Functions

Responsible for supporting the engineering team in the successful completion of projects  
Create invoices and/or ensuring invoicing is completed
Set up projects in the company ERP system, including work break down structure defined by the project leader
Assist with creating project plans
Tracking project budgets, using health trackers, internal tools, etc. 
Assist project leaders with managing hardware project Bill of Materials, including interfacing with purchasing on material buys, tracking project inventory, managing reordering consumed materials, monitoring material expiration dates
Generate budget and schedule reports, for internal use and for clients
Use time management and organizational skills to help the team stay on track
Assist project leaders with scheduling and managing meetings
Coordinate with finance team
Provide support as needed for client management and reviews
Provide budget and schedule reports
Work with the engineering team to update project planning and budgets
Participate in Quartus internal process administration

Location

Position is based in San Diego with a hybrid schedule.*

The hybrid work arrangement is subject to change based on business needs including but not limited to training, performance, or other operational requirements. Any physical location change may impact future employment.

What are we looking for?

Bachelor’s Degree in Accounting, Finance, Business or related discipline and a minimum of 2 years of experience in project/program scheduling, planning, and control, supporting full-cycle projects
Advanced Excel skills required, including data analysis, formulas, and reporting
Experience with SAP Business ByDesign or similar ERP/project management systems is a plus
Strong analytical skills with the ability to collect, interpret, and present accurate financial and schedule data in a fast-paced environment
Able to manage personal workload, prioritize multiple projects, and meet deadlines independently
Effective written and verbal communication skills supporting collaboration across internal and external teams
Positive, team-oriented mindset with a commitment to accuracy, quality, and continuous improvement
Ability to follow direction, adhere to procedures, and produce consistent, high quality work outputs
Strong time management and organizational skills for supporting multiple concurrent projects
Must be a US Person (US Citizen or US Permanent Resident)

Compensation and Benefits

Senior Project Administrator pay range: $34/hour - $56/hour*

This range represents base pay. In addition, you may be eligible for additional benefits and compensation.

Referral eligibility: Tier 1

Quartus is an equal opportunity employer and we are committed to employing a diverse workforce, including, but not limited to, minorities, women, individuals with disabilities, and protected veterans. Quartus provides comprehensive benefits including competitive salary, discretionary performance-based bonus, employee stock ownership plan, medical, dental, vision, and 401k plan with company match.

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