Executive Assistant Coordinator

Baltimore Air Coil • Full-time • Jessup, Maryland, United States • 3d ago

POSITION PURPOSE
At BAC, our vision is to Reinvent Cooling to Sustain the World. To support this mission, we are seeking a highly organized and proactive Executive Assistant Coordinator to support the Executive Administrative Assistant.
This role serves as a critical extension of the Executive Office, ensuring seamless day-to-day operations, strong internal coordination, and efficient execution of administrative priorities. The ideal candidate is detail-oriented, highly responsive, and thrives in a fast-paced, high-expectation environment while maintaining strict confidentiality.

PRINCIPAL ACCOUNTABILITIES
Executive & Administrative Support
• Provide day-to-day administrative support to the Executive Assistant to the CEO
• Assist with calendar management, meeting coordination, and scheduling across time zones
• Coordinate logistics for meetings including agendas, materials, catering, and follow-ups
• Prepare and format presentations, reports, and internal documents (PowerPoint, Word, Excel)
• Serve as a backup point of contact when the Full-Time Executive Assistant is unavailable

Meetings & Communications
• Support execution of All Employee Meetings and other meetings as needed (logistics, materials, live support)
• Take meeting notes and track action items when required
• Assist with drafting and distributing internal communications

Travel & Expenses
• Assist with coordination and execution of domestic and international travel logistics
• Support visa and international travel documentation preparation, including gathering required materials, tracking deadlines, and coordinating with external visa providers
• Assist with expense report preparation and submission

Operations & Coordination
• Maintain organized filing systems (digital and physical) for executive materials
• Support record retention and documentation processes
• Coordinate with internal stakeholders and external partners/vendors

Event & Special Project Support
• Support internal and external event coordination
• Support ad hoc projects and high-priority initiatives as assigned

KEY RELATIONSHIPS
• Executive Administrative Assistant (direct support)
• Internal departments and external vendors

REQUIRED SKILLS & QUALIFICATIONS
• 2–5+ years of administrative, coordinator, or executive support experience
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• High attention to detail and follow-through
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Teams)
• Ability to handle sensitive information with discretion and professionalism
• Proactive, adaptable, and solutions-oriented mindset

Preferred:
• Event coordination experience
• Experience coordinating travel logistics
• Experience supporting senior leadership or executive-level functions

BAC Hiring Compensation Range $63,500- $108,800

BAC offers a comprehensive benefits package to include medical, dental, vision, paid time off, 401k, employee stock ownership plan, and more. Please see additional details on the BAC website at www.Baltimoreaircoil.com.

BAC Employees are eligible to participate in an annual bonus incentive program.

Related Jobs

Assistant MEP Coordinator

Clune Construction Company • Full-time • Washington DC, United States of America • 1w ago

Administrative

Are you ready to grow your career with a company that values excellence and invests in its people? At Clune Construction, we’re more than builders—we’re a team of driven, collaborative and talented individuals who take p...

1w ago

Apply

Washington, D.C. Office Manager (Part-Time)

Global Prairie PBC, Inc. • Part-time • Washington, District of Columbia, United States • 1m ago

Administrative Office Assistant

WHAT WE’D LIKE TO SEE Global Prairie was built on purpose to help organizations deliver on theirs. Inspired by the belief that business should be a force for good in the world, Global Prairie re-invented the typical mark...

1m ago

Apply

Financial Analyst

SC&H Group • Full-time • Hunt Valley, Maryland, United States • 10h ago

Finance & Accounting

We are seeking a highly analytical and detail-oriented Financial Analyst who will partner with our clients to identify opportunities for improvement, mitigate business risks, and provide actionable insights that drive pr...

10h ago

Apply

National Marketing Coordinator

Liberty Military Housing • Full-time • Annapolis, MD, US • 20h ago

Marketing

Overview Liberty Military Housing – Own your passion for service!     About Liberty Military Housing Liberty Military Housing is one of the largest providers of military family housing in the United States. In partne...

20h ago

Apply

Maintenance Technician II - Washington, DC

Liberty Military Housing • Full-time • Washington, DC • 20h ago

Installation & Maintenance Maintenance

20h ago

Apply

Senior Staff Engineer, Electrical

Baltimore Air Coil • Full-time • Jessup, Maryland, United States • 1d ago

Engineering

POSITION PURPOSE The Senior Staff Electrical Engineer will participate in New Product Introduction (NPI) project teams and lead hardware design and development for new product controls, participate in the development for...

1d ago

Apply

Senior Staff Engineer, Controls

Baltimore Air Coil • Full-time • Jessup, Maryland, United States • 1d ago

Engineering

POSITION PURPOSE The Senior Staff Controls Engineer will participate in New Product Introduction (NPI) project teams and lead software & hardware design and development for new product controls, participate in the de...

1d ago

Apply

Site Safety Manager

Clune Construction Company • Full-time • Washington DC, United States of America • 2d ago

Human Resources (HR)

2d ago

Apply

Mechanical Design Engineer II/III (MEP)

Interface Engineering • Washington, DC • 2d ago

Engineering

Join a People-First, Employee-Owned Firm That’s Redefining Flexibility and Growth Mechanical Design Engineer II/III (MEP) – Washington, DC (Hybrid) Interface Engineering Inc. At Interface Engineering, we believe your car...

2d ago

Apply

Mechanical Designer I (MEP)

Interface Engineering • Washington, DC • 2d ago

Manufacturing Engineering

Join a People-First, Employee-Owned Firm That’s Redefining Flexibility and Growth Mechanical Designer I (MEP) – Washington, DC (Hybrid) Interface Engineering Inc. At Interface Engineering, we believe your career should b...

2d ago

Apply