Accounts Payable Coordinator

AE2S • Full-time • Grand Forks, ND, US • 2d ago

Accounts Payable Coordinator - Grand Forks, ND

As an Accounts Payable Coordinator (AP Coordinator), you'll help keep our projects moving by ensuring vendors are paid accurately and timely. Working in a modern, paperless accounting environment, you'll collaborate with employees at all levels of the organization and serve as a key point of contact for vendors. This role is ideal for a detail-oriented professional who enjoys problem-solving, building relationships, and contributing to the success of a growing employee-owned company.

Responsibilities

Process, review, and code vendor invoices in AP management software, ensuring accuracy, proper supporting documentation, policy compliance, and correct sales tax treatment
Route invoices for approval through AP management software and ensure policy compliance
Prepare, review sales tax for accuracy, and process weekly AP payments weekly, including ACH, checks, and online payments (ACH, checks, online payments)
Review and administer employee expense reports, including corporate credit card processes
Administer employee expense reports weekly and corporate credit cards monthly
Support 1099 reporting, audits, and month-end close activities
Maintain strong internal controls and segregation of duties
Provide excellent customer service to vendors and internal employees

Why AE2S

Build Your Future. Protect What Matters.

AE2S is a 100%Employee-Owned engineering consulting firm focused on solving complex water and infrastructure challenges. In this role, you'll contribute to a purpose-driven organization that helps strengthen communities while supporting the people, projects, and operations that make our work possible.

Compensation And Total Rewards

At AE2S, compensation extends beyond base pay and includes opportunities to share in both individual and company success through:

Discretionary bonus opportunities
Employee ownership through the ESOP
Matching 401(k) contributions

Industry-Leading Family Benefits

AE2S believes financial security extends beyond salary alone. Our comprehensive benefits program includes:

100-percent company-paid family health Insurance
100-percent company-paid employee dental and vision insurance
Company-paid short-term and long-term disability coverage
Paid Time Off (PTO), including credits for prior experience
Paid parental leave

Basic

Basic computer skills, including Microsoft Word and Excel
Strong attention to detail, accuracy, and willingness to learn
Strong interpersonal and communication skills with the ability to interact effectively with individuals at all levels of the organization and external stakeholders
Ability to manage multiple priorities and meet deadlines
All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations

Preferred

Working knowledge of multi-state sales tax regulation
3+ years of Accounts Payable experience
Experience working in an engineering or professional services firm

Physical

Primary functions require physical ability and sufficient mobility to work in an office setting
Ability to stand or sit for prolonged periods of time
Occasionally stoop, bend, kneel, crouch, reach, and twist
Occasionally lift, carry, push, and pull light to moderate amounts of weight
Operate office equipment requiring repetitive hand movement
Fine coordination including the use of a computer keyboard
May require lifting and carrying up to 20 pounds, with rare lifting of up to 50 pounds
May require occasional evenings and weekends with overtime expectations varying with workload
May be required to travel to off-site locations including occasional overnight stays out of town

AE2S is an Equal Opportunity/ Affirmative Action Employer

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