Executive Event Producer to support a high-tech client's portfolio of flagship, large-scale conferences and proprietary events.
This role is hybrid, requiring you to report on-site to one of the following office locations a minimum of 2 days/week: Executive Producer, you are responsible for overseeing the efficient and effective execution of timelines and budgets across all workstreams for major, large-scale conferences and complex experiential events. These projects encompass multi-day live, hybrid, and digital elements, requiring creative solutions, massive logistical coordination, and flexibility within the timeline and budget. Depending on the size and scope of the conference program, this role may have a wide range of required skill sets and compensation will vary depending on level of experience & location.
You take ownership of entire mega-conferences or a portfolio of large-scale events throughout the span of a year. Collaboration across matrixed teams is essential as you work together to develop flawless concepts, general sessions, and expo floor strategies. One of your key roles is to monitor the profitability of these high-budget projects while ensuring the utmost satisfaction of our clients.
Regular updates are provided to the Account Lead, and any potential issues or concerns are proactively addressed. You ensure that the closing and reconciliation processes are meticulously completed for the entire event. During this phase, you identify any potential risks or significant opportunities for improvement. Due to your extensive experience in large-scale conference production, you are considered a subject matter expert (SME) in this field. As such, you contribute to the education and development of teams working on projects, both within a specific project and across the entire practice.
Advanced awareness of GPJ and Project agency offerings.
Extensive experience leading highly complex, high-profile flagship conferences and city-wide events (including multiple concurrent workstreams, multi-track agendas, large general sessions, and complex client structures).
Proven track record managing large-scale event budgets, specifically leading conferences with $5M+ budgets (with variance based on tech sector benchmarks).
Direct experience leading major conferences, summits, or user groups with 5,000+ attendees.
Global conference or international pavilion experience is highly desired.
Experience working with Fortune 500 tech brands is desired.
Understands and effectively manages/oversees key financial metrics across all conference workstreams (e.g., expo, registration, production, housing).
Understands and takes effective steps to address the impact of scope changes on a massive project budget and overall financial metrics.
Able to proactively identify and elevate potential budget/financial issues early in the planning cycle, taking effective actions to address them.
Court-level understanding and active oversight of key PO, reconciliation, and invoicing processes for large-scale operations.
Expert ability to understand on-site methodology, convention center practices, and complex venue rules and labor regulations (e.g., union rules, rigging, marshaling yards).
Expert knowledge of end-to-end GPJ Event Production and project processes, with the ability to train others.
Strong proficiency in Google and Microsoft Office software. Previous experience with ERP, Project Management software, or large-scale event management tools is preferred.
Develop, maintain and strengthen partnerships with others inside and outside the client organization. can diffuse even high-tension situations comfortably on the conference floor.
Seek opportunities and take action to ensure effective collaboration with the GPJ internal teams, other Project agencies, clients, and third-party vendors. Even with tight project budget management practices and shifting scope common to major conferences, you focus on the desired outcome and are ready with multiple creative solutions in order to reach the end goal flawlessly.
12-15+ years of relevant experience in event production, live production, integrated production, account management, project management or similar.
preferred in Marketing/Advertising/Event Management/Business Administration, Hospitality, Communications, or related field.
Contribute to selling, planning, and developing work
Experience and confidence engaging and building respected, trusted peer-to-peer relationships with mid to senior level client side executives
May help mentor / teach others on Event team
Travel & Mobility
Ability to travel as required, around 25%.
Ability to work irregular hours in addition to normal business hours, to include nights, weekends and holidays as needed.
GPJ is the world leader in experiential marketing. Our 29 global offices are filled with fearless people dreaming up ideas that are transforming industries and bringing the most respected brands to life in powerfully, exciting ways. We are a part of the Project Worldwide family. An independent, employee-owned global network of complementary, wholly owned agencies.
We have an Employee Stock Ownership Plan (ESOP) – providing our employees with an ownership interest. In fact, there is a lot more you would want to know about us, like our FTO policy (no more “accruing” time off), our employer matching 401(k) plan (no vesting period), and our low contribution healthcare option. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, citizenship, disability, protected veteran status, or any other protected class. In addition to federal law requirements, GPJ complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
