OverviewBackground
The U.S. Agency for International Development (USAID) Administrator provides overall direction to the Agency in its administration of the U.S. foreign economic assistance programs and the appropriations made available for such purposes under the Foreign Assistance Act of 1961, as amended. The USAID objective is to support partners to become self-reliant and capable of leading their own development journeys and make progress toward this by reducing the reach of conflict, preventing the spread of pandemic disease, and counteracting the drivers of violence, instability, transnational crime and other security threats. USAID promotes American prosperity through investments that expand markets for U.S. exports; creates a level playing field for U.S. businesses; and supports more stable, resilient, and democratic societies. USAID stands with people when disaster strikes or crises emerge as the world leader in humanitarian assistance.
Scope of Work
The Executive Assistant provides high level administrative support to a designated Front Office principal. The Executive Assistant's duties range from basic office tasks such as answering multi-line telephones, managing executive correspondence; to more complex tasks such as researching and summarizing information, providing meeting minutes, and assisting on special projects. The incumbent must be motivated and proactive as well as possess strong multitasking skills. To perform this job successfully, the individual must be able to perform each essential duty listed below at an exceptional level.
Responsibilities Duties and Responsibilities
1. Provides direct administrative support and assistance to an assigned Front Office principal and provides back-up support during absences or staffing shortages ;
2. Prepares and maintains principal’s calendar and long-term schedule of meetings, events, conferences, travel plans and event arrangements and independently resolves scheduling conflicts;
3. Maintains regular contact with Agency senior leaders on behalf of the principal to obtain briefing materials, background documents, and other related materials to gather information on specific requests;
4. Provides administrative support to comparable positions within the immediate Office of the Administrator;
5. Works with the Director of Scheduling in the management and planning of long- and short-term calendar of events and invitations;
6. Prepares all travel related documents and makes travel arrangements on behalf of the principal;
7. Manages schedule and prioritizes daily appointments, meetings, and invitations;
8. Directs various support activities for special events, high level meetings and agency programs for highly distinguished visitors and Front Office staff;
9. Responds to routine inquiries and those requiring knowledge of the organization activities or its internal administrative procedures;
10. Diplomatically communicates and presents ideas for events hosted by the Front office and relays information regarding events, results, and next steps;
11. Identifies and recommends procurement actions for supplies used to support hospitality services and special events;
12. Routes communications, including official correspondence and memoranda, in consultation with the Special Assistant to the Administrator and as directed by the assigned principal;
13. Collaborates and coordinates with the Office of the Executive Secretariat (ES), other organizations, vendors, bureaus, and missions;
14. Makes photocopies, sends faxes and emails, and performs other routine office duties; and
15. Performs other duties as assigned.
QualificationsEducation
Bachelor’s Degree is required with four (4) years of relevant experience.
Other Qualifications
● Planning and Forecasting
● Collaboration and Teamwork
● Organization and Multitasking
● Oral and Written Communications
● Confidentiality and Discretion
Ability to obtain DoD Secret Clearance (Active Secret preferred)
USAID Assumptions and Constraints
1. Support may be required outside of core hours.
2. Ability to telework will be based on office staffing requirements.
3. On-site work may be required.
4. Travel may be required.
Place of Performance
Ronald Reagan Building (RRB)
About HighlightFor over ten years, Highlight has provided Development and Modernization, Secure IT, and Mission Solution services to our federal government customers. Our team knows the technology; we understand how our customers and their stakeholders work; and we know how to implement industry best practices to deliver high-quality, end-to-end solutions that minimize risk and maximize results.
Since our inception, Highlight has had an employee-first mindset. Our mission is to provide employees with rewarding and impactful career opportunities. In 2021, Highlight’s founder, Rebecca Andino, implemented an Employee Stock Ownership Plan to embody and expand our culture of transparency, teamwork and rewarding the work of our employees. By becoming an ESOP, our employee-owners share in the success of the company through their ownership stake. To learn more about ESOPS, check out: www.esopinfo.org.
We’re an Equal Opportunity Employer (EOE) that empowers our people to fearlessly drive change - regardless of their race, color, religion, sex, gender identity, sexual orientation, national origin, disability, veteran status, or other characteristics. Our team is dedicated to foster diversity within our teams to promote creativity, innovation, and teamwork to deliver the best solutions for our customers.
To receive compensation and benefits information for this role, contact us or email us at [email protected] Please include the Req ID (this is at the top of the posting under the position title) in the subject line of the email.
Recruitment Fraud DisclaimerHighlight takes your security seriously. Please be aware that fraudulent actors may attempt to circulate fictitious job opportunities and impersonate our recruiters. The main purpose of these correspondences is to obtain privileged information from individuals.
To protect yourself, keep the following in mind:
- All emails will come from an official @highlighttech.com email address.
- We will never request payment or personal financial information during the recruitment process.
- We will not send job offers via email. All offers are first extended verbally by a member of our recruitment team whenever possible, and then followed up via written communication through official channels.
If you suspect fraudulent activity or have any doubts about the authenticity of an email, letter, or telephone communication supposedly from, for, or on behalf of Highlight, please contact our team directly at [email protected].
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