We’re KSM, one of the top 50 largest independent advisory, tax, and audit firms in the United States. Through our deep experience across multiple disciplines and industries, we provide our clients with the inspiration, insight, and technical expertise they need to achieve great things.
Our firm is rooted in entrepreneurialism and committed to excellence – for our employees, our clients, and our communities. At KSM, you’ll be empowered to hone your skills and develop your interests. You’ll feel valued and cared for – and challenged – in a fun, collegial environment where you’re appreciated as an individual with singular talents. And you’ll be rewarded for growing, leading, and innovating. Because our vision for you is that you come to work every day and do your very best work. To be there for your teammates. To best serve our clients. And to realize your full potential as a professional – and as a person.
Headquartered in Indianapolis, we have multiple offices and serve an impressive roster of clients across the nation who count on us to be their trusted advisors.
Position Summary:
Audit Support Coordinators will work as a team member providing high-level administrative support to our Audit & Assurance Group. The ideal individual will have the ability to exercise sound judgment in various situations and maintain a balance among multiple priorities.
Responsibilities:
- Monitor, manage, and enter information into various Document Management Systems.
- Support the planning efforts of audit and assurance engagements
- Input, monitor, and manage Client Database Management System on behalf of department
- Complete client acceptance process for audit & assurance clients
- Support the wrap up efforts of audit and assurance engagements
- Create, edit, and proof high level internal and external documents
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the firm
- Calendar management for group including scheduling meetings and detailed travel coordination
- Enter and submit expenses
- Manage and coordinate large-scale internal and external virtual meetings via Zoom and Teams, including periodically hosting meetings, order catering and managing CPE credits.
- Occasionally communicate with clients regarding tax documentation or other related information
- Prepare and File 5558’s, 5500’s and 8955’s behalf of clients
- Occasional WIP & billing responsibilities
- Assist in the preparation of nondisclosure compilations
- Track and follow up on confirmations for audit clients
- Data Entry
- Compile weekly reports for group
- Launch and track feedback evaluations for audit & assurance group
- Serve as a backup for other operations support to meet workload deadlines or during absences for the office
- Other duties as assigned
- Occasional training of teammates
Requirements/Qualifications:
- Minimum of 3 years' experience in administrative support
- Openness to ongoing trainings
- Ability to take ownership of tasks and see through entire process
- A high degree of initiative with the ability to think proactively and problem-solve
- Strong attention to detail and accuracy
- Exceptional organizational skills
- Creative and persistent problem solver
- Flexible and adaptable
- Strong written and verbal communication skills
- Ability to handle sensitive situations and confidential information
- Ability to coordinate and maintain follow-up on several projects simultaneously
- Ability to prioritize changing workloads
- Ability to work independently, exercise good judgment, and be resourceful
- Ability to work with different departments to ensure alignment and smooth processes
- A strong sense of urgency and the ability to work in an environment with time-sensitive deadlines
- Proficient skills in Microsoft applications (Word, Excel, PowerPoint, Outlook and Teams) and some Adobe applications
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, sex, sexual orientation, gender identity, disability, genetic information, national origin, race, religion, veteran status, or any other protected category.
KSM only accepts resumes directly submitted by a candidate and referrals submitted by current KSM employees. Unsolicited resumes or candidate profiles sent by staffing agencies and fee-based referral services will not be considered outside of a signed KSM vendor contract. KSM will not pay a fee to recruiters or agencies that do not have a signed KSM vendor contract.
