Accounts Payable Coordinator

HMC Architects • Full-time • Ontario, CA, US • $19 - $26 / hour • 16h ago

Who We Are

HMC Architects is an employee-owned design firm with an inherent desire to make a difference in our communities. As a purpose-driven brand based on values, our mission to design for good drives everything we do. And our ownership culture creates alignment and increased commitment to that mission, keeping us on track to being successful.

What We Do

Founded with the purpose of anticipating community needs, HMC aims to create designs that have a positive impact, now and into the future. We focus primarily on opportunities to have the most direct contribution to communities–through healthcare, education, and civic spaces.

This position is located in Ontario, California. The position requires 3 days in the office and the ability to work from home Mondays and Fridays.

Summary

We’re seeking a results-oriented, people focused, professional with experience maintaining accurate and timely accounts payable records and accurately processing accounts payable transactions to join our team. The duties include, but are not limited to payment request analysis, ensure accuracy of invoices, invoice entry and processing, account research and resolution, audit of employee reimbursements and direct bill payments. Organize, update, and retain invoice information files. All other duties as assigned.

Position Responsibilities

Enter and process vendor invoices within Deltek Vision/VantagePoint
Ensure all invoices have proper support and also proper approvals in accordance with delegation of expense authority
Review and process employee expense reimbursements ensuring adherence to company policies, procedures, and standard operating procedures and report deviations
Review and reconcile company credit card transactions ensuring adherence to company policies, procedures, and standard operating procedures and report deviations
Code transactions to correct Project, Phase, Task and GL accounts
Process payments to vendors and employees, ensuring they are paid within terms
Maintain AP Aging
Assist with month end close
Address vendor and employee inquiries and research and resolve any payment discrepancies
Maintains and creates as needed, written work instructions, procedures, and process narratives
Maintain files and documentation thoroughly and accurately, in accordance with company policy and GAAP
Communicate with both internal clients and external vendors
Completes other projects as assigned and performs miscellaneous tasks and other duties when needed

Position Requirements

Minimum 3 years of accounts payable experience, preferably Project Accounting related
Experience with paperless environment and ERP workflows
Proficient with MS Office (Excel, Word, Outlook, Teams) and Adobe or Bluebeam PDF
Basic understanding of accounting principles (GAAP) and have an analytical and problem-solving mindset
Writes clearly and informatively, edits work for spelling and grammar, able to read and interpret written data and other communications
Ability to multi-task in a fast-paced environment
Strong communication and interpersonal skills
Strong organization, prioritization, and documentation skills
Maintains confidentiality of sensitive and confidential information at all times
Has a strong sense of responsibility, ownership, and is self-motivated
Responds constructively to suggestions and feedback received from others
Responds positively to changes in work environment and demonstrates flexibility
Manages effectively with different decisions
Consistently displays a positive, proficient, and professional attitude
Ability to complete tasks accurately and timely with minimal errors and with limited supervision
Ability to follow instructions and has strong attention to detail
Demonstrates compliance with the firm’s policies and procedures
Takes necessary steps to avoid repetitive errors
Has a good work ethic, including punctuality and attendance and coordinates time off with job responsibilities
Able to work extra hours to complete work timely which may include nights, weekends, and/or holidays from time-to-time as needed
The salary range for this position is $19.34 - $26.31

The actual offered salary for this position will vary depending on multiple factors including the candidate’s qualification, education, position knowledge, work experience, skills, ability, work location, and internal incumbent compensation for similar roles. We do not anticipate individuals hired into this position will start at or near the top half of the range listed; the decision will be based on each individual case. The salary range listed above does not include other compensation elements such as discretionary bonus opportunities, employee stock ownership grants, paid time off, medical insurance, and other wage and benefit opportunities.

Related Jobs

Student Finance Advisor

International Education Corporation • Ontario, CA, US • $18 - $23 / hour • 2d ago

Finance & Accounting

Job Details Job Location : California Ontario UEI - Ontario, CA Salary Range : $18.00 - $23.00 Hourly...

2d ago

Apply

Senior Accountant

Pavement Recycling Systems • Full-time • Mira Loma, CA, US • $75k - $95k / year • 4w ago

Finance & Accounting

Pavement Recycling Systems is the Western United States premier provider of Recycling Solutions to reclaim, preserve, and rehabilitate pavement at any stage. Becoming a team member of PRS introduces you to a unique cult...

4w ago

Apply

Administrative Assistant- Accounts Payable

Pavement Recycling Systems • Full-time • Mira Loma, CA, US • $25 - $30 / hour • 1m ago

Finance & Accounting Administrative Executive Assistant

Pavement Coatings Co. an employee-owned company who is a leader in the Pavement Preservation industry, is seeking an experienced Payroll/ Accounts Payable Specialist to join our team in our Jurupa Valley branch. Becom...

1m ago

Apply

Accounts Receivable Specialist

ServiceMaster • Full-time • Azusa, CA, US • 1m ago

Finance & Accounting

Position Overview At ServiceMaster by T.A. Russell, we rely on a meticulous financial system to drive business forward. Our accounts receivable department keeps that system running smoothly by managing cash influx and...

1m ago

Apply

Accounts Payable Manager

Pavement Recycling Systems • Full-time • Mira Loma, CA, US • $85k - $95k / year • 5m ago

Finance & Accounting Sales

5m ago

Apply

Associate Career Services Specialist

International Education Corporation • Ontario, CA, US • $19 - $21 / hour • 2d ago

Job Details Job Location : California Ontario UEI - Ontario, CA Salary Range : $19.00 - $21.00 Hourly...

2d ago

Apply

Hydraulics & Hydrology Project Manager

Mark Thomas • Rancho Cucamonga, CA • 1w ago

Project Management

Mark Thomas is hiring a Hydraulics and Hydrology (H&H) Project Manager to join the Engineering team! As the H&H Project Manager, you will serve as the team leader for a variety of hydra...

1w ago

Apply

Asbestos Abatement Division Manager

ServiceMaster • Full-time • Claremont, CA, US • $100k - $120k / year • 1w ago

Benefits 401(k) Competitive salary Dental insurance Health insurance Paid time off Training & development Vision insurance Overview We are a well-established and successful, full-service Restoration...

1w ago

Apply

Asbestos Abatement Division Manager

ServiceMaster • Full-time • Fontana, CA, US • $100k - $120k / year • 1w ago

1w ago

Apply

Asbestos Abatement Division Manager

ServiceMaster • Full-time • Azusa, CA, US • $100k - $120k / year • 1w ago

1w ago

Apply