Office Administrator

Psomas • Full-time • Santa Ana, CA, US • $31 - $33 / hour • 3d ago

Our Team in Santa Ana has an opportunity for a talented Office Administrator. Explore this opportunity with Psomas and apply today!

About being our Office Administrator

We're seeking an organized, friendly, and professional individual to fill the role of Office Administrator in Psomas' largest office. In this position, you'll be responsible for managing day-to-day office operations, coordinating and performing administrative tasks, supporting staff with various needs, and ensuring a smooth, productive, and inviting office environment. The ideal candidate will be an excellent communicator, problem solver and have the ability to prioritize tasks effectively.

Responsibility Highlights for our Office Administrator

Operations & Environment: Oversee and manage daily office operations, ensuring efficient workflows and processes while maintaining an inviting, organized, and productive office environment. Manage and maintain inventory of office supplies; food and beverages for the office and conference rooms; and corporate stationary including business cards, letterhead, etc. Address all issues related to office cleanliness, maintenance, and safety. This position requires the applicant to be in the office full time.
Facilities & Vendor Management: Act as the main point of contact for office maintenance and address any building upkeep needs. Additionally, manage relationships with IT, vendors, and service providers to ensure seamless operations.
Event Planning & Staff Catering: Plan, coordinate, and organize both in-house and off-site office meetings, activities, and events, while also managing weekly breakfasts for the office, monthly Santa Ana All Staff lunch functions, and periodic meals for various departments and teams.
Cross Functional Coordination & Collaboration: Under the discretion of the Orange County Regional Manager, serve as the primary point of contact for all office-related communications, addressing inquiries and concerns promptly and professionally. This includes coordinating with HR for on-boarding, Marketing and Corporate Communications to produce and manage internal and external communications, including the monthly office calendar, newsletters, and drafting presentations for monthly staff meetings.

Minimum Qualifications to be our Office Administrator

2 + years of experience providing office administration, managing day-to-day office operations, and supporting office and/or field staff in a professional environment
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and general office software
Customer service-oriented with a professional and approachable demeanor and enthusiasm for performing new tasks and incorporating them into regular job duties
Proficient in overseeing accounting workflow and vendor management
Ability to lift, carry, and move office supplies and packages weighing up to 40 lbs.

Preferred Qualifications for our Office Administrator

Experience coordinating events and managing multiple vendors
Supervisory experience

Highlighted Benefits for our Office Administrator

Enjoy a flexible work schedule, an inclusive benefit package providing medical, dental, and vision coverage for employee and qualifying family members, a 401(k) with immediate vested company match and an Employee Stock Ownership Plan that is 100% paid by Psomas!

A competitive salary! The expected range for this position is $31.25 - $33.65/hour depending on experience
Compensation may be adjusted for well qualified candidates
8 Paid Holidays & 3 Weeks of PTO
Career pathing, training + professional development

Strong History + Bright Future

As a 100% employee owned company serving clients throughout the western U.S for over 78 years, Psomas is proud to be an award winning consulting firm with over 750 employees. Our talented team have an array of skills ranging from construction management, civil engineering, transportation planning, environmental, landscape architecture and urban design, and surveying and geospatial services. We strive for excellence, and welcome candidates of all identities, backgrounds, and perspectives to help us continue evolving as an inclusive, employee first culture. Together, we foster a collaborative work environment, promote teamwork, and provide many opportunities for professional growth and advancement. We are looking for team members that are excited to contribute to our projects and make a positive difference in our local community.

We're a fun, rewarding place to work! We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.

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