Our Opportunity
GPJ is hiring an Associate Producer of Live Production to join our growing team!
This role is hybrid, requiring you to report on-site to one of the following office locations a minimum of 2 days/week: San Francisco, Los Angeles, Boston, or New York City.
Your Role
In this role as an Associate Producer, you are a crucial part of the Live Production team. Our team handles various aspects of show production including: general sessions, product launches, dealer meetings, press events, special occasions, and consumer events. Your responsibilities involve direct collaboration with GPJ's leadership team, partners, and suppliers. Specifically, you are tasked with driving the process for operations management as it relates to the show.
This includes:
- Providing day to day support to the executive producer, producer, technical team
- Point of contact for GPJ/client operations lead
- Leads all logistical and operational aspects of the show: crew housing, crew meals, badges, parking passes, daily sheets, office supply orders, etc.
- Process contractor and vendor purchase orders, invoices, payments, final budget recon
- Assists in scheduling meetings both internal and external
- Responsible for generating Meeting Notes documenting key items discussed and agreed upon action items over the course of production
- Oversees show book production for client & key show positions
- Responsible for managing the onsite needs of executives and guest speakers
- Responsible for managing the onsite needs of any talent
- Responsible for onsite production office set up and continued support
- Responsible for supervision of Production Assistants and Runners once onsite
When we're onsite, you will take charge of ensuring that executives, makeup artists, guest speakers, or any other talent we have are well taken care of. This includes managing their schedules, overseeing green rooms and speaker rehearsal spaces, handling onsite petty cash, and managing radio distribution.
Your Skills
- Experience in theatrical management and technical staging (lighting, audio, video and scenic) a plus
- Knowledgeable around video production, presentation graphics, Broadcast media, digital media and printed graphics.
- Proficient in Microsoft Office (Word, Excel and PowerPoint/Keynote) and research via the web
- Expert Knowledge of Google Suite: Sheets, Docs, Slides, email
- Meticulous attention to detail
- Calm under pressure
- Ability to “make friends and influence people” wherever you go (colleagues, clients, vendor staff, house staff, etc)
- Positive attitude at all times and ready to jump in for anything needed
Your Competencies
Deliver - Produce with excellence, in all your areas you touch directly or indirectly, for the client, the project you are assigned, and the GPJ team.
Confidence - Know that you will succeed, when at times what is being suggested may not have been produced before. Have confidence that you have the team, data, tools and skills necessary to overcome obstacles. Working in close concert with strategy, creative, other production teams, and client teams to communicate all stages of the production process and get everyone to the end goal.
Communication - Technical or Production Team leader adept at identification, hiring and mentoring of skills and resources required to build teams that deliver robust solutions within a controlled project management environment. Strong communication skills with each member of the team (GPJ, Client and Partners) in sharing information, advising but being decisive as required to ensure success. Strong advocate for a safe environment for attendees and staff ensuring each project has all required certifications and documentation.
Curiosity - Desire to discover, explore, learn and expand knowledge of digital, technical, theatrical and media elements to bring brands to life in the most effective way. Live production is one of the most powerful forms of communication in experience marketing and your role is to partner with the strategy, creative and account teams in bringing the best ideas forward and put the strategy into action.
Your Experience
Experience & Education
- Minimum of 3-5 years of relevant experience in live production
- College degree preferred. Study areas would include theater, film/video, business, project management, or other transferable education.
- Relevant production experience will be combined with your track record of success.
Travel & Mobility
- Ability to travel up to 40%
- Ability to work irregular hours in addition to normal business hours, to include nights, weekends and holidays as needed
Your Impact
In your role, you will have influence and responsibility over:
- Business Development
- Project Launch & Resource Management
- Strategy & Creative Development
- Fabrication & Graphics
- Estimating
- Change Order Management
- Procurement (For Services)
- Management, Delivery & Deployment
- Invoicing, Financial Reconciliation & Closing
- Deployment
Salary Range: $70k
Salary is dependent on a variety of factors including (but not limited to) experience, skills, and location.
Who We Are
GPJ is the world leader in experiential marketing. Our 29 global offices are filled with fearless people dreaming up ideas that are transforming industries and bringing the most respected brands to life in powerfully, exciting ways. We are a part of the Project Worldwide family. An independent, employee-owned global network of complementary, wholly owned agencies.
You read that “employee-owned” part, right? You heard us correctly. You work hard, she works hard, we all work hard… we all succeed and reap the rewards. We have an Employee Stock Ownership Plan (ESOP) – providing our employees with an ownership interest. We thought you would want to know that. In fact, there is a lot more you would want to know about us, like our FTO policy (no more “accruing” time off), our employer matching 401(k) plan (no vesting period), our “low cost employee contribution” healthcare option. But we are getting ahead of ourselves here, let’s talk about this exciting opportunity first and we can fill you in on our perks & benefits later.
GPJ is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, citizenship, disability, protected veteran status, or any other protected class. In addition to federal law requirements, GPJ complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. GPJ expressly prohibits any form of workplace harassment based on any protected class.
