ABOUT CAMPBELL & COMPANY
Campbell & Company is a national consulting firm that serves nonprofit organizations and institutions in all sectors, including education, environment, healthcare, human services, arts and culture, associations and membership organizations, and civic and public affairs. The firm has offices in Chicago and Seattle with regional staff in the Midwest and along the East and West Coasts. Our team-based approach enhances our work and is built into our company’s structure as a 100 percent employee-owned firm.
We work with organizations at critical points in their growth and development, when our expertise and partnership can have a powerful impact. We have four primary service lines: fundraising, communications, executive search, and strategic information services. We assemble versatile teams for every client engagement, working to address the challenges from every angle and crafting clear, integrated solutions.
As a firm, we are fully committed to Diversity, Equity, Inclusion, and Access (DEIA). Accordingly, we’ve created a framework to strengthen the diversity of our firm, address the ways in which we can be more fully inclusive of people from all backgrounds, and work to build equity in our profession and the nonprofit sector. This change framework focuses on our internal talent management, ensuring an inclusive culture, continuous learning, and transparent communication. We are not experts but are getting better every day.
We are also committed to walking with our nonprofit partners in this work. Our goal is to help all our clients be as inclusive as possible, advising on creating inclusive processes and conducting our work through an equity lens. One example of this work is our Equity Partners Program in which we engage with BIPOC-led nonprofits committed to racial equity work.
Learn more about Campbell & Company on our website: www.campbellcompany.com.
THE POSITION
Campbell & Company is seeking a highly organized, resourceful, and proactive Executive Assistant to support our firm’s Co-Presidents and Chief Financial Officer (the Officers) by ensuring their time, schedules, and priorities are optimized for maximum impact. The person in this role will be the strategic force that keeps everything running smoothly—clearing the decks so our leadership can stay focused on high-level strategy and decision-making that benefits our employee-owned firm.
The ideal candidate is someone who loves solving puzzles, thrives on bringing order to complexity, has a natural curiosity that helps them anticipate needs before they arise, and identifies creative solutions to obstacles. This role is perfect for someone who finds satisfaction in optimizing workflows, streamlining packed schedules, and contributing as an engaged employee-owner.
RESPONSIBILITIES
The Executive Assistant will have the following responsibilities:
- Own and manage complex calendars, ensuring schedules align with business priorities.
- Anticipate needs and proactively adjust schedules to maximize productivity.
- Screen and prioritize meeting requests, protecting time for high-impact work.
- Manage meeting preparation, ensuring Officers have the necessary materials and context ahead of time
- Coordinate across multiple teams and constituents to streamline scheduling and logistics.
- Track key deadlines, commitments, and follow-ups to keep initiatives moving forward.
- Draft, review, and send professional email communications including client agreements on behalf of the Officers.
- Assist in preparing materials, agendas, and presentations for Board meetings and firm-wide meetings, ensuring all content is well-organized, accurate and ready for review by Officers.
- Maintain prospective and current client records and documents in Salesforce, SharePoint, project management software (Klient), and other systems.
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with others.
QUALIFICATIONS
The ideal candidate will possess most of the following qualifications:
- 5+ years of experience as senior administrative assistant or executive assistant supporting senior executives in a fast-paced environment.
- Excellent time and project management skills, and the ability to prioritize multiple tasks with competing deadlines
- Excellent verbal and written communication skills, including strong proofreading and copyediting skills
- Strong Microsoft Office skills (Outlook, Word, PowerPoint, Excel) required
- Experience with Salesforce or other CRM systems, project management systems, and SharePoint a plus
- Intellectual curiosity and a problem-solving mindset
- Demonstrated ability to anticipate the needs of executives and take initiative to prevent issues before they arise
- Exceptional organizational skills and attention to detail
- Comfort dealing with people at all levels of an organization and ability to successfully adapt to various working styles
- Familiarity with not-for-profit and philanthropic organizations a plus
- Must be based in the Chicagoland area and able to work in our downtown Chicago office two to three days per week.
COMPENSATION AND BENEFITS
The salary range for this position is $75,000 - $81,000 annually. Campbell & Company also offers a generous and comprehensive benefits package that includes an Employee Stock Ownership Plan and Profit Sharing Program that allocates funds to shareholders based on firm performance, medical/prescription insurance, dental, vision, and life insurance, health savings account, health and dependent care flexible spending account, transportation and parking flexible spending account, commuter program, long term disability, travel insurance, leaves of absence, paid holidays, paid time off (PTO), professional development, and volunteer time off (VTO).
APPLICATION
To be considered, complete the application and survey linked on the application landing page.
Apply Now
Use the link above or visit www.campbellcompany.com to learn more about this opportunity. Applicants must be authorized to work for any employer in the US. We are unable to sponsor or take over sponsorship of an employment visa at this time.
EQUAL EMPLOYMENT OPPORTUNITY
Campbell & Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We are proud to partner with nonprofits to advance justice, opportunity, and equity throughout our society and we bring this same commitment to our practices and culture as a company. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training
