Project Coordinator

Baker Group • Full-time • Ankeny, IA • 3h ago

PURPOSE

The Project Coordinator works in alignment with the Project Manager as an administrative resource performing project related work as required to ensure the project remains organized, on schedule and within established budgets.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

The following duties are typical for this job. These are not to be constructed as exclusive or all inclusive. Other duties may be required and assigned.

Provide administrative support to Business Units Leaders and Project Managers, including, but not limited to creating and maintaining spreadsheets, preparing proposals/RFPs and other related correspondence, managing calendars and documents
Maintain plans and keep drawings current by posting RFI, ASI, PR, ITC
Schedule and coordinate weekly job meetings including tracking attendance, updating schedules and agenda and recording minutes
Prefill start up manuals
Create O&M manuals electronically, request information from vendors and ensure information is received and logged accurately
Schedule owner training and reviews upon job completion
Ensure valid permits are maintained on jobs
Cross train with Project Coordinators in other Business Units

MINIMUM EDUCATION & EXPERIENCE REQUIRED TO PERFORM ESSENTIAL FUNCTIONS

Minimum of two (2) years of experience in a Project Coordinator or Administrative Support role
Solid knowledge of Microsoft Office Suite and Bluebeam (PDF reader)

ENVIRONMENTAL ADAPTABILITY

Prolonged periods of sitting at a desk and working on a computer
Must be able to lift 10 pounds occasionally
May have occasional visits to a job site which would require periods of standing, walking and/or climbing stairs

MENTAL AND PHYSICAL COMPETENCIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS

Excellent verbal and written communication skills
Excellent organizational skills with the ability to prioritize tasks and adapt to changing need
High level of attention to detail

EQUIPMENT/TOOLS

Laptop computer

Baker Group is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Baker Group will consider reasonable accommodations for qualified individuals with disabilities and encourage prospective employees and incumbents to discuss potential accommodations with the Employer.

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