Description
JOB DESCRIPTION
Job Title: Human Resources Generalist
Reports To: Vice President of Human Resources
FLSA Status: Exempt
SUMMARY
The HR Generalist manages the day-to-day operations of the HR Department and supports the VP of HR and organization in legal compliance, development, communication and implementation of all HR policies. The HR Generalist assists with the execution of HR policies/procedures and provides ongoing support to all associates regarding HR inquiries in all areas. The focus areas for this position include but are not limited to; Compliance, Payroll/HRIS System, Benefits, 401K, Worker’s Compensation, Leaves, Onboarding, Terminations, Performance Management, Employee Events and Employee Communication.
This position is 100% onsite.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Supports all legal compliance requirements in accordance with multi-state and federal laws.
- Ensures that posting requirements are revised and communicated as needed
- Provides feedback to the VP of HR on any changing laws that require changes for employees and the business.
- Communicates pro-actively to the VP of HR in situations that may expose the company to legal liability.
- Is solution oriented in presenting recommendations to the VP of HR.
2. Manages and administers all HR and employee relations, including processes for new hire On-Boarding, Performance Management and Terminations.
- Basic Recruitment
- Coordinate interviews – phone screens and in person interviews
- Prepares offer letters
- Conducts background checks and pre-employment physicals and drug screens.
- Orientation
- Prepares all New Hire paperwork
- Submits notice to IT of start date of new hire
- Set up FOB level access
- Prepares onboarding schedule, if applicable
- Conducts new hire orientation
- Manage I9 Documentation
- Set up new hire in payroll system
- Follow up on any required documentation
- Tracks performance management to ensure compliance and timeliness.
- Promotes and maintains an “open door” policy – works closely and regularly interfaces with all employees on a personal basis in order to provide a nonthreatening work environment and to fully understand the employees’ needs or concerns.
- Handles all employee issues or concerns in a proactive, thorough, sensitive, results oriented and professional manner.
3. Manages primary responsibility for the Payroll/HRIS/Time Capture systems.
- Provides bi-weekly administration of Payroll data, including labor times, salaries, vacation benefits and other time off requests.
- Establishes checks and uniform procedures to help eliminate errors.
- Verifies payroll reports and provides distribution of all manual payroll checks.
- Provides regular payroll and HR reports to Management.
- Maintains all payroll documentation by pay period.
- Develops training and documentation for HR System users. Acts as first line support for users.
- Ensures that both Payroll and HR systems are in sync with current information.
4. Coordinates all activities in Benefits Administration including Medical, Dental, Vision, Life, Disability, 401K and Leaves.
- Manages all aspects of open enrollment and provides benefit orientation to new hires.
- Interfaces with Broker and/or carriers to resolve problems or issues.
- Manages all Leaves, including compliance with all relevant leave laws such as FMLA, CFRA Workers’ Compensation and PDL.
- Maintains all benefit records in compliance with ACA and other relevant State and Federal laws.
- Ensures that annual testing, auditing and filings are done correctly and within deadlines for 401K, ESOP, Benefits compliance.
5. Supports all safety, security and environmental programs and any compliance requirements to maintain a safe and healthy workplace with zero injuries.
- Maintains total compliance with all local, state and federal requirements for safety and environmental issues.
- Maintains inventory of security fobs and activates, changes or terminates access as needed. Monthly distribution of Access Control Roster.
- Is an active member of the Safety and Security Committees.
- One of the main contacts for the Emergency Response Team.
- Processes all workers compensation claims information with carrier and follows up on active claims status. Closely manages the process to ensure minimal potential employee concerns or issues and control costs.
- Maintains and posts OSHA logs.
- Maintains an inventory of safety related items such as back supports, gloves, etc.
- Coordinates First Aid/CPR training to ensure there are on-site resources available in the case of an accident, injury or illness until medical help can arrive.
6. Coordinates and manages activities to develop, plan and execute events for all associates.
- Bi-annual employee lunches
- Monthly Anderson Days
- Health Fair
- Other events
Requirements
QUALIFICATIONS
EDUCATION and/or EXPERIENCE
Bachelor’s degree business related major; or 3-4 years related human resources Generalist experience; or equivalent combination of education and experience. Excellent people skills required. Self-starter, customer focused team player.
LANGUAGE SKILLS
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Bilingual English/Spanish preferred but not required.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
OTHER SKILLS AND ABILITIES
Excellent written and verbal communication skills, computer literate.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to walk and sit. The employee is occasionally required to stand and use hands to finger, handle, or feel. The employee must regularly lift and/or move up to 10 pounds. Specific vision capabilities required by this job include close vision, distance vision, and ability to adjust focus.
WORK ENVIRONMENT
The noise level in the work environment is usually moderate.
