HR Administrative Assistant

Dudek • Full-time • Encinitas, CA • 6d ago

Location(s): Encinitas, CA
Practice/Department: Firmwide Services
Work Environment: Hybrid
Compensation: $21-25/hourly*

Dudek’s journey began in 1980 with a vision to serve Southern California’s water and wastewater agencies.
Today, we are a 100% employee-owned firm supporting clients nationwide and delivering projects that improve and protect the built and natural environments of communities throughout the United States. Our work has been recognized by leading industry organizations, and we’ve been honored with multiple national Top Workplace Awards.
Our employee-owners are unified by a singular commitment to supporting projects that address key societal issues, such as the transition to renewable energy, infrastructure hardening and repair, environmental protection, and community resilience.
Learn more about our award-winning culture, the benefits and perks of being a Dudekian, and the projects you will have the opportunity to shape.

Who You Are
As an employee-owner, you embrace accountability, working safely, and collaboration while thinking resourcefully and independently.
Like all Dudekians, you are curious and solution-oriented, with the ability to adapt quickly to changes and approach challenges with a spirit of innovation.

How You’ll Make an Impact
Dudek is seeking an energetic, detail-oriented, and motivated individual to join our team as an HR Administrative Assistant. This role provides administrative and operational support to the Human Resources team and assists with a variety of HR and office-related functions. The ideal candidate is highly organized, proactive, and able to maintain confidentiality while delivering exceptional internal customer service to employees and managers.

Duties and Responsibilities

Provide administrative and operational support to the Human Resources team
Maintain employee files and update HR databases under supervision
Enter and track employee data (Annual Harassment Training, Performance Reviews, policy rollouts, etc.)
Prepare offboarding paperwork and support onboarding activities, including updating orientation materials and assisting onsite staff
Respond to routine employee inquiries or direct them to appropriate HR staff
Generate HR reports and compliance-related documentation
Maintain digital and physical labor law postings
File, scan, and organize confidential HR documents while maintaining strict confidentiality of employee information.
Coordinate HR team and office events (staff lunches, birthdays, anniversaries, etc.)
Perform general administrative duties including data entry, emailing, scheduling, and document preparation
Support general office administration tasks such as ordering supplies, receiving and distributing mail, and shipping packages
Assist with project-related tasks and HR initiatives as needed
Identify opportunities to improve HR processes and administrative efficiency

Minimum Qualifications

High School Diploma or equivalent
Minimum of 1–2 years of experience providing administrative support in a mid-size company
Strong organizational skills and attention to detail
Ability to handle sensitive and confidential information with discretion
Proficiency in Microsoft Office (Word, Excel, Outlook)
Strong written and verbal communication skills
Must possess a valid driver’s license and active personal automobile liability insurance by the first day of employment.

Preferred Qualifications

Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field
Previous experience in an HR support role
Familiarity with HRIS systems and employee database management
Experience supporting onboarding and offboarding processes
Experience coordinating employee engagement or office events

Compensation: $21-25/hourly*
*Final agreed-upon compensation will be based on a variety of factors including, but not limited to, an individual’s related experience, education, certifications, skills, and work location. Successful candidates must pass a pre-employment drug test and background check prior to beginning employment.

Working Conditions:
Environment

This job operates in a remote or office-based environment and this role routinely uses standard office equipment such as computers, phones, printers, etc.

Physical Requirements
The physical demands described here are representative of those that must be met to successfully perform the essential functions of the job. This job requires the following:

Working on a computer, sitting, or standing for long periods of time in an office or remote office setting.
Attending meetings, both in person and virtually, and speaking on the phone with peers, clients, etc.
Specific vision abilities, including close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Dudek is committed to creating a workplace where all employees, regardless of their background, feel valued, respected, and have equal opportunities to succeed. We believe that a diverse and inclusive workforce is essential to our business success, and we are dedicated to fostering a culture where everyone can thrive. We are committed to fair and equitable processes, based on merit, free from any discrimination.

Dudek is genuinely committed to equal employment opportunities within our company and on our project teams. Dudek is also committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Dudek’s operations and prohibits unlawful discrimination by any employee of Dudek, including supervisors and coworkers. Equal employment opportunities will be extended to all persons (including those with disability and veteran status) in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, compensation, benefits, discipline, layoff, recall, and termination. Any employee who violates this policy and Dudek’s commitment to equal employment opportunities will be subject to disciplinary action.

Dudek is a U.S.-based employer. All positions are based in the United States and require U.S. work authorization.

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