Executive Assistant to the President

Merus • Full-time • Cincinnati, OH, US • 1m ago

EXECUTIVE ASSISTANT TO THE PRESIDENT

Why Merus?

Formerly known as Al. Neyer, Merus combines more than 130 years of commercial real estate expertise with an integrated team of company owners. We specialize in the construction, development, ownership, and management of a diverse portfolio of real estate assets across a growing footprint in the eastern U.S.

We’re all owners here. This not only sets us apart but also deeply influences our culture and operations. Every team member demonstrates a deeper sense of ownership and accountability — in both their daily tasks and the collective success of the organization. Learn more about our culture at www.merus1894.com.

Summary Of Responsibilities

The Executive Assistant uses thorough knowledge of company protocols and exercises considerable independent judgment and discretion to handle important and confidential matters for members of the Executive Team and others as described below.

Essential Job Functions

Provides high-level executive support by anticipating needs, managing complex tasks, and creating systems that enable leadership to focus on advancing strategic priorities.
Manages calendars, travel arrangements, and meeting logistics with precision, helping prioritize time and keep key initiatives moving forward.
Builds and nurtures strong, collaborative relationships across departments to align efforts and ensure seamless execution.
Facilitates EOS (Entrepreneurial Operating System) processes to keep leadership aligned, accountable, and on track toward quarterly and annual goals.
Leads preparation and coordination of executive and team meetings, including agendas, materials, and presentations that drive clarity and informed decision-making.
Supports marketing and leasing efforts by producing branded collateral, coordinating business development initiatives, and managing promotional items.
Oversee the development of high-impact internal events and external-facing experiences that strengthen team culture, reflect our brand, and support growth efforts.
Serves as a key point of contact for clients and brokers, ensuring timely, polished communication that deepens external relationships.
Develops and prepares business-critical documents, such as RFPs, surveys, market plans, board decks, and internal reports, that support strategic planning and decision-making.
Provides project and reporting support, including BD dashboard maintenance, sales and pipeline tracking, and coordinating with external developers to enhance business tools.
Collaborates with the Accounting team during budgeting season by developing business development cost projections and managing those decisions alongside appropriate BD partners.
Maintains confidentiality and professionalism while handling sensitive materials, correspondence, and conversations.
Brings organization and clarity to every detail, whether managing electronic files, reconciling expenses, or troubleshooting technical needs.

Essential Competencies

Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.
Resourcefulness - Securing and deploying resources effectively and efficiently.
Interpersonal Savvy - Relating openly and comfortably with diverse groups of people.
Optimizes Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.
Being Resilient - Rebounding from setbacks and adversity when facing difficult situations.
Courage - Stepping up to address difficult issues, saying what needs to be said.

Position Requirements

Excellent organizational skills and superior attention to detail
Strong oral and written communication skills
Excellent computer skills in a Microsoft Windows environment
Evidence of the practice of a high level of confidentiality
Demonstrated anticipation skills
Proven skills in managing multiple calendars

Qualifications And Experience

Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
Ability to perform several tasks concurrently with ease and professionalism
Aptitude to analyze data and make reliable decisions
Ability to handle calls and visitors with professionalism and a warm and friendly attitude
Ability to produce and edit correspondence, spreadsheets, presentations, and databases using Microsoft Outlook, Word, Excel, and PowerPoint, and Adobe Creative Suite
Familiarity and experience with general office equipment

Safety Hazard of the Job

Normal safety hazards associated with office work, and with occasional observational visits to construction sites.

Physical Demands

Low physical effort required to sit, stand at files, bend, stoop, lift, and walk. Maximum unassisted lift is 35 lbs. Average lift is less than 10 lbs. Requires the ability to use a keyboard and monitor. Also requires the ability to communicate verbally, both in person and on the telephone. May require some travel by car.

Environmental Requirements

Average inside office environment. Average office noise levels. No personal protective equipment is required. Ambient temperature is between 68F and 76F.

This job description is not intended to be all-inclusive. The employee will also perform other reasonably related business duties as assigned by their immediate supervisor and other management as required. This job description is not a contract or offer for employment, and either you or Merus may terminate employment at any time for any reason.

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