Project Administrative Assistant

HMC Architects • Full-time • Seattle, WA, US • $19 - $26 / hour • 1w ago

Who We Are

HMC Architects is an employee-owned design firm with a desire to make a difference in our communities. As a purpose-driven firm based on values, our mission to design for good drives everything we do. And our ownership culture creates alignment and increased commitment to that mission, keeping us on track to being successful.

What We Do

Founded with the purpose of anticipating community needs, HMC aims to create designs that have a positive impact, now and into the future. We focus primarily on opportunities to have the most direct contribution to communities–through healthcare, education, and civic spaces.

Position Location

This position is located in Seattle, Washington office.

Summary

Responsibilities include support for the day-to-day office operations and functions, including administrative support for office leaders and managers. This position also provides administrative support to construction administrators, project managers and project team members throughout the life of a project. This position interacts with employees, clients, vendors, consultants, contractors, and office guests. This position encourages teamwork by creating a climate where others are respected and valued.

Position Requirements

Welcome and assist all visitors to the office, including managing the callbox.
Coordinate food and beverage orders for meetings and ensure timely delivery.
Maintain kitchen operations, cleanliness, and inventory.
Support scheduling by helping manage Studio and conference room calendars.
Oversee office supply purchasing and ensure office equipment is maintained.
Maintain the overall appearance and readiness of the office and conference rooms.
Handle incoming and outgoing mail, packages, and courier services.
Set up weekly Product Presentations or other Studio Gatherings as needed.
Manage print and courier requests.
Responds promptly to client needs, solicits client feedback to improve service, responds to requests for service and assistance, meets commitments.
Act as a point of contact for architects, clients, consultants, contractors, and various construction services teams.
Responsible for all project data entry on various platforms.
Utilizes resources, establishes priorities, and organizes work to meet/complete required department, program, project, or firm deadline.
Participates in meetings and help follow up on actions needed.
Responsible for writing and distributing meeting minutes for various projects and project managers.
Plans and organizes work assignments for optimum results.
Performs document control during all phases of a project, communications, routing of RFIs, Submittals, change documents, and all correspondence between contractor and design team.
Assist with editing and assembly of specifications as needed.
Other duties as assigned.

Position Requirements

High School Diploma with two (2) years college related courses preferred, or equivalent experience.
Minimum two (2) years general and administrative office experience.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Project Management software experience is preferred.
Detail-oriented, multi-tasking, energetic, adept at succeeding in fast-paced environment.
Organizational skills and ability to establish priorities, objectives, and deadlines.
Speaks clearly and persuasively in positive / negative situations, listens, and gets clarification.
Writes clearly and informatively, edits work for spelling and grammar, presents numerical data effectively, able to read and interpret written data.
Ability to establish productive working relationships and to deal smoothly, effectively, and cooperatively with people at all levels.
Displays good work ethics – punctuality and attendance are a priority.
Provides an overall quality work product that contributes to the success of the department, project, or firm.
Familiarity with the construction industry is desired, but not required.

The hourly range for this position is $19.34 to $26.31.

The actual offered salary for this position will vary depending on multiple factors including the candidate’s qualification, education, position knowledge, work experience, skills, ability, work location, and internal incumbent compensation for similar roles. We do not anticipate individuals hired into this position will start at or near the top half of the range listed; the decision will be based on each individual case. The salary range listed above does not include other compensation elements such as discretionary bonus opportunities, employee stock ownership grants, paid time off, medical insurance, and other wage and benefit opportunities.

Related Jobs

Operations Assistant

Charlie's Produce • Full-time • Seattle, Washington, United States • 2w ago

Administrative

Company Description Farmbox Greens is a Charlie's Produce Company At Farmbox we are dedicated to changing where and how great produce is grown. Since planting our first seeds 2011, our team has created a sustainable urba...

2w ago

Apply

Veterinary Assistant Instructor (Hybrid Certificate Program)

Pima Medical Institute • Part-time • RENTON, Washington, United States • 3w ago

Administrative

Pima Medical Institute is hiring a Veterinary Assistant Instructor | LVT| Flexible Hybrid Role *Online curriculum and on-site clinical labs* Ready for a new challenge? Use your skills to train the next generation. Brin...

3w ago

Apply

Medical Assistant Instructor | Full-time

Pima Medical Institute • Full-time • SEATTLE, Washington, United States • 9h ago

Health Care Medical Assistant

Ready to Level UP? Become a Medical Assistant Instructor. Are you an experienced Medical Assistant with a talent for teaching and a desire to grow your leadership skills? This is your opportunity to take the next step. W...

9h ago

Apply

Produce Clerk

WinCo Foods • Edmonds, WA, US • 1d ago

Retail

About Us Join us at WinCo Foods, where we're more than just a grocery retailer - we're a growing family of over 140 supermarkets in 10 states with over 22,000 employee owners. Our purpose is to make the lives of our cust...

1d ago

Apply

Grocery Floor Clerk

WinCo Foods • Tacoma, WA, US • 2d ago

Retail

2d ago

Apply

Senior Construction Inspector

Parametrix • Seattle, WA • $50 - $60 / hour • 2d ago

Construction

Senior Construction Inspector About Parametrix Parametrix is a 100% employee-owned consulting firm helping clients deliver resilient infrastructure, vibrant and livable communities, and environmentally sustainable soluti...

2d ago

Apply

Respiratory Therapist (RRT) | Instructor | (Substitute)

Pima Medical Institute • Part-time • RENTON, Washington, United States • 3d ago

Health Care

If you have considered a career as a Respiratory Therapist Instructor, starting as a trained substitute Respiratory Therapist Instructor might lead you to your next career pathway! Please share your availability when you...

3d ago

Apply

Diagnostic Medical Sonography Instructor (RDMS) | Part-Time

Pima Medical Institute • Part-time • RENTON, Washington, United States • 3d ago

Health Care

Your Expertise. Their Future. You've mastered the art of sonography. Now, experience the profound reward of passing it on. We're looking for a passionate sonographer to mentor and develop the next generation of techs in...

3d ago

Apply

Safety Manager - Transportation

Recology • Full-time • Seattle, WA, US • 4d ago

Human Resources (HR) Transportation

City: Seattle Location: 1161 - Recology King County - Operations Subsidiary Name: Recology King County Role Under the direction of the Region Safety Manager, ensures compliance with safety programs for more than one oper...

4d ago

Apply

Cost Estimator- Advisory Services

Parametrix • Seattle, WA • $90k - $110k / year • 4d ago

Construction Sales

Cost Estimator- Advisory Services About Parametrix Parametrix is a 100% employee-owned consulting firm helping clients deliver resilient infrastructure, vibrant and livable communities, and environmentally sustainable s...

4d ago

Apply