Medical Equipment Project Coordinator

Smith Seckman Reid, Inc. • Full-time • Tampa, FL, US • 2w ago

At SSR, we’re more than a leading engineering design, consulting, and planning firm—we’re a team of owners committed to solving complex projects and delivering innovative solutions for facility and infrastructure challenges. With locations across the U.S. and expertise spanning diverse markets and services, our collaborative approach empowers us to build lasting partnerships with each other, our clients, and our communities.

We believe high performance and a people-first culture go hand in hand. As an owner from day one, our colleagues thrive in an environment that values accountability, celebrates achievement, and supports personal and professional growth. As owners, we take pride in our work and in each other—driving results while fostering a workplace where everyone feels seen, supported, and inspired.

Want to hear directly from our team? Visit http://www.ssr-inc.com/life-at-ssr and explore our culture on LinkedIn and Instagram.

What You’ll Do

As a Medical Equipment Project Coordinator, you’ll keep projects moving—updating ESP data, coordinating vendors and meetings, supporting planners and Revit, and producing accurate reports and deliverables across design and procurement phases.

Review drawings with Medical Equipment Planners for dimensional accuracy and documentation; track timelines for deliverable updates.
Assist in developing project team presentation materials and client‑facing deliverables.
Create/update the Medical Equipment Responsibilities Matrix and coordinate distribution to the project manager and client.
Set up new client folders and maintain organized electronic filing for submittals, drawings, and correspondence.
Prepare budget summaries, room reports, and other reports for owners, architects, and project managers.
Coordinate with medical equipment, IT, and furniture vendors to add technical data into SSR’s ESP (Equipment Solution Planning) system.
Build new client functional programs in ESP and maintain project data following meetings, procurement, and standards changes.
Prepare bidders lists for procurement; support RFP/RFI development and responses with the Medical Equipment Planner.
Attend meetings as requested, take notes, produce minutes, and update ESP and trackers accordingly.
Arrange site visits, inventories, and move‑management logistics; support procurement schedules and delivery/installation coordination.
Follow up with the Revit team on progress of equipment drawings across all phases; learn basic Revit tasks to move/add/delete families and log changes.

Minimum Requirements

Who We’re Looking For

Bachelor’s degree in relevant field OR 3 or more years of computer database or related experience

Preferred Qualifications

Thorough knowledge of Microsoft Office; familiarity with databases and inventory practices.
Basic knowledge of hospital/clinic procedures and department functions; ability to read plans in Revit and AutoCAD.
Clear written communication, speech clarity, and active listening; accurate note‑taking and proofreading.
Detail‑oriented organization with sound judgment and decision‑making; able to orchestrate multiple activities at once.
Customer‑focused collaborator with strong interpersonal skills and a service mindset.

What We Offer

100% Employee-Owned – Ownership from day one with immediate ESOP vesting.
Retirement Savings – 401(k) with immediate vesting and a generous company match.
Health & Wellness – Medical, dental, and vision coverage, plus company‑funded HSA contributions for HDHP plans.
Company-Paid Protection – Life insurance, AD&D, and short and long term disability at no cost to you.
Work-Life Balance – Flexible schedules, paid parental leave, generous PTO, and paid company holidays.
Career Growth – Tuition reimbursement and ongoing professional development support.

SSR is an Equal Opportunity / Affirmative Action Employer

EEO Disabled/Veterans

This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.

Recruiters or staffing agencies: SSR is not obligated to compensate any external recruiter or search firm who presents a candidate, their resume, or profile to an SSR employee without 1) a current, fully executed agreement on file and 2) being assigned to the open position via HR

Related Jobs

Director of Project Development

FCL Builders • Full-time • Tampa, FL • 4d ago

Build More Than Just Buildings—Build Your Career. The Director of Project Development is a strategic growth leader responsible for driving market expansion and securing high-impact opportunities for FCL. This role cultiv...

4d ago

Apply

Project Coordinator

Catamount Constructors • Full-time • Tampa, FL, US • 3w ago

Project Management

Looking for a place to build your career? Catamount is on a mission to be the construction partner of choice. Every day, we build the infrastructure that matters; the distribution center that ships the gift you need tomo...

3w ago

Apply

Environmental Project Manager

EnSafe • Tampa, FL • 3w ago

Engineering Project Management

Do you like working with different project teams in a fast-paced environment? Are you interested in joining an organization focused on making a positive impact? If so, we’d like to talk with you about growing with us. ...

3w ago

Apply

Assistant Project Manager

Smith Seckman Reid, Inc. • Full-time • Tampa, FL, US • 1m ago

Construction Project Management

1m ago

Apply

Transportation Program Manager

Larson Design Group • Full-time • Tampa, FL • $120k - $190k / year • 1m ago

Transportation Project Management

About Us At Larson Design Group (LDG), we’re more than an award-winning Architecture, Engineering, and Consulting firm; we’re a team of passionate professionals united by a bold purpose: creatively shaping our world. Fro...

1m ago

Apply

Mechanical Project Manager (Healthcare)

B & I Contractors, Inc • Tampa, FL, United States • 3m ago

Manufacturing Project Management

Are you looking to join Florida’s fastest growing mechanical contracting team? B&I Contractors, Inc., a proud four-time winner of the Great Place to Work certification, is seeking an experienced and dedicated Mechan...

3m ago

Apply

Project Director - Solid Waste

SCS Engineers • Full-time • Tampa, FL, US • 4m ago

Construction Management Project Management

What we are looking for Are you looking for a career that will make an impact globally and within your local community? SCS is continuing to grow our local presence and solid waste team in the Tampa Bay Region. At SCS,...

4m ago

Apply

Senior Project Manager (Water/Wastewater Delivery)

Brown and Caldwell • Full-time • Tampa, Florida, United States • 4m ago

Construction Project Management Transportation

Brown and Caldwell is currently looking for a Senior Project Manager to join our project delivery team. The successful candidate will apply knowledge of project delivery requirements, business acumen and metrics, projec...

4m ago

Apply

Project Manager - Estimator

ServiceMaster • Full-time • Tampa, FL, US • 9m ago

Construction Management Project Management

Xactimate Estimator- Project Manager ServiceMaster DSI provides restoration in Tampa, FL and surrounding areas. With continued investment in education, the latest tools and technology, and expert training, we are industr...

9m ago

Apply

General Application

B & I Contractors, Inc • Tampa, FL, United States • 1d ago

Human Resources

1d ago

Apply