Project Coordinator

Catamount Constructors • Full-time • Tampa, FL, US • 5d ago

We are hiring for a Project Coordinator to support our growing team in Tampa, FL.

This role will assist Project Managers and Project Engineers in setting up, maintaining, and closing out projects in the accounting system. Monitor Subcontractor compliance and authorize payment release, contract administration, and other administrative duties assigned.

Looking for a place to build your career?

Catamount is on a mission to be the construction partner of choice. Every day, we build the infrastructure that matters; the distribution center that ships the gift you need tomorrow, the restaurants where you celebrate life, the assisted living community where loved ones are cared for, your first apartment, the facility you seek out when you need the best medical care, and the fire stations that hold our heroes - Catamount builds communities. We are passionate employee owners and we are looking for team members who want to build their future with us.

At Catamount, we enable opportunity and growth. We invest in training and continuing education while maintaining an open door philosophy which fosters collaboration and teamwork. We work hard, but we also know when it is time to build in balance. We support each other so that when you work here, you feel the Catamount difference.

Role & Responsibilities:

Provides daily administrative support for the Project Team, prioritizing workflow within multiple projects.
Maintain open communication with Project Teams regarding project issues, payments, etc.
Build Work Authorizations, Professional Service Agreements and Purchase Orders in Procore.
Review Master Subcontract Agreements, Work Authorizations, Professional Service Agreements and Purchase Orders for execution accuracy, post compliance as received and/or indicate which exhibits are not in compliance.
Create subcontractor/supplier change orders, track change order status, and maintain documentation in Procore.
Perform proper due diligence including verification of approvals and required lien releases.
Ensure insurance requirements are met, including subcontract default insurance (SDI), and confirm certificate accuracy.
Assist project management with pay applications, attend meetings, and identify potential challenges or inaccuracies.
Work with Project Team to resolve billing discrepancies.
Review and validation of sub-contractor and sub-tier waivers (Conditional/Unconditional Progress and Conditional/Unconditional Final Release).
Manages the maintenance of Waivers in Textura and Procore.
Manages outstanding Mechanic Liens from sub-contractor including the sub-tiers.
Facilitates resolution of the release of Mechanic liens with the Legal Department as needed.
Manages filed Preliminary Notices from sub-contractor including the sub-tiers
Prepares waivers for checks to be issued.
Manages internal communication via telephone, email inquiries and respond as appropriate.

Skills & Qualifications

Must be able to prioritize tasks and meet deadlines in a fast-paced work environment.
Minimum of three (3) years of administrative or accounting experience in a construction or related environment preferred.
High School Diploma or equivalent required.
Experience using Viewpoint, Textura, Procore, DocuSign, BlueBeam or other similar construction software preferred.
Working knowledge of Microsoft Word, Excel, Outlook and Internet.
Excellent customer service skills and administrative support experience.

Why you might love working here:

You will have the opportunity to support a growing team and company in a true learning and mentoring environment. Our Divisions have the “feel” of a small business while offering the resources of a large company.
Our work spans across a multitude of market sectors, providing opportunities to shift between project types
We’re 100% employee owned. It’s not just a unique wealth building and retirement benefit, it helps align our people and goals as we share our successes
Catamount offers a rich benefits portfolio that includes medical, dental, and vision insurance; life insurance; short and long-term disability; an Employee Assistance Program; a 401(k) Plan; an Employee Stock Ownership Plan (ESOP); a generous VacationFlex program; paid sick time; and other optional programs such as Pet Insurance, AFLAC Accident, Critical Illness, and Hospital Policies. *Please refer to the Summary Plan Descriptions for eligibility requirements and additional detail.

Compensation:

In addition to offering competitive base pay, Catamount employees are eligible for additional incentives for merit/performance, profit sharing, new hire referrals, and business development commissions.

Catamount Constructors Incorporated does not accept unsolicited resumes from agencies or recruiting firms. Any resume submitted to any employee of Catamount without a prior executed agreement will be considered unsolicited and the property of Catamount Constructors Incorporated. Recruiting agencies - thank you for not calling or emailing.

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