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Property Tax Assistant

DuCharme McMillen & Associates, Inc. • Full-time • Indianapolis, Indiana, United States • 2w ago

As an employee-owned company, DMA prioritizes employees. Low turnover rates and tenured teams are living proof:

2024 Great Places to Work Certified
Employee stock ownership program eligibility begins day one of employment. ESOP contribution is targeted at 6% of your annual compensation.
Company paid parental leave
Generous time off plans
Multiple benefit plans, eligible day one of employment.
Culturally focused on work/life balance, mental health, and the overall wellness of our employees

Position Summary

The Property Tax Assistant provides administrative support to team members in the personal property compliance process.

Essential Duties and Responsibilities

Perform property tax data entry into PTMS, OneSource, PowerPlan, and DMA’s internal software PTCA
Sort and distribute incoming mail to the appropriate individuals
Create folders and file tax renditions
Manually prep all tax renditions as directed by the analysts
Create and seal mailers to be given to the mail clerk for mailing
Log certified numbers into PTCA for tax return filings and tax bills
Contact taxing authorities to request information
Assist with filing of extension requests and updating PTCA accordingly
Copying and scanning of Returns, Renditions, Notices, Tax Bills, Work papers, etc.
Breaking out and renaming of scanned documents to be placed in client folders that will be uploaded to DMA’s web portal
Ensure all applicable returns/renditions/tax bills and remittances are printed, matched, scanned and mailed in a timely manner

Non-Essential Duties and Responsibilities

Preparation of tax payments on behalf of clients for jurisdictional liabilities by assigned due date
Compare preprinted rendition information to PTMS and update the system as needed
Assist team members in preparation of exception reports and addressing client inquiries
Perform other duties as assigned

Education and Qualifications

High school diploma or equivalent required
0-2 years’ office or administrative experience preferred
Must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. This position does not qualify for employment-based sponsorship.
Intermediate knowledge of Microsoft Word and Excel
Familiarity with database entry with high level of attention to detail and accuracy of data entry work
Strong verbal and written communication skills
Ability to multi-task and meet required deadlines
Organization and the ability to excel in a fast-paced environment
Ability to work overtime as required

Must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. This position does not qualify for employment-based sponsorship.

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