Administrative Assistant

SCS Engineers • Full-time • Coconut Creek, FL, US • 2d ago

What we are looking for

We are looking for an Administrative Assistant who will provide comprehensive administrative and office support to business unit staff while helping ensure the efficient day-to-day operation of the office. This role is responsible for a wide range of administrative, clerical, and organizational functions, including office coordination, document preparation, records management, and support for internal teams and company initiatives.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced professional environment. This position reports to the Office Services Manager or Senior Office Services Manager and works both independently and collaboratively to support business operations.

How you can make an impact

• Provide administrative support to business unit staff, leadership, and office management teams

• Perform a variety of clerical, administrative, and document preparation duties while prioritizing and organizing work to meet deadlines

• Answer, screen, and route incoming telephone calls using a multi-line phone system

• Greet and direct visitors, clients, vendors, and delivery personnel in a professional manner

• Coordinate incoming and outgoing mail, including preparing shipments through USPS, UPS, Federal Express, and other courier services

• Monitor inventory levels and order office and kitchen supplies as needed

• Process employee timesheets and expense reports accurately and efficiently

• Set up opportunity and client files within company systems and generate reports as requested

• Provide administrative support for Health & Safety initiatives and programs

• Prepare binders, reports, presentations, correspondence, and other business documents

• Format letters, reports, proposals, and other documents in accordance with company standards and style guidelines

• Coordinate materials and logistics for meetings, conferences, presentations, training sessions, and virtual events

• Assist with planning company events, employee gatherings, and training webinars

• Support contract administration, billing activities, and other business unit functions as needed

• Maintain organized records and contribute to efficient office operations through proactive administrative support

Qualifications

Minimum of 5 years of related administrative experience in a professional business environment required.
Associate’s degree or Bachelor’s degree is preferred.
Valid Driver’s License with a driving record in good standing is required.

Pay Range

USD $22.00 - USD $25.00 /Hr.

Additional Information

Please note that our pay ranges are determined by several factors, including relevant experience, internal pay equity, and location. They do not include any of the amazing benefits of being an employee-owner, which are listed below. Whether it's reducing methane emissions at agricultural facilities and landfills, repurposing contaminated properties, producing alternative energy, or sequestering carbon, we've been focused on finding smart climate solutions and improving the natural environment since our inception over 55 years ago. Join our 100% employee-owned firm and start creating your own legacy. As a growing firm, we offer excellent opportunities for career advancement and a comprehensive package, including: Medical, Dental, Vision, Life and Disability Insurance 100% employer- funded Employee Stock Ownership Plan (ESOP) and 401K including employer match Annual Bonus Program Student Debt Employer Contribution Program Paid holidays, PTO and Paid Parental Leave SCS Engineers is an Equal Opportunity Employer (EOE). SCS provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran or disabled status. If you have questions, difficulty using our online system and/or you need an accommodation due to a disability then please contact us about your interest in employment at [email protected]. Pursuant to the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act, SCS does not conduct criminal background checks until after a conditional job offer has been extended. All qualified Applicants with arrest or conviction records will be considered for employment. You can find a list of job duties of the specific job position you have applied, which SCS reasonably believes that criminal history may have a direct, adverse and negative relationship that could lead to the withdrawal of a conditional offer of employment after background checks are completed.

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