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Proposal Coordinator

Progressive AE • Durham, NC, USA • 2d ago

Deliver Results

Develop proposal outline to distribute to pursuit team: Identify items required by Request for Information/Qualifications/Proposal (RFI/Q/P) and assign responsible parties and due dates for the completion and/or delivery of those items.
Maintain proposal template components for each market (such as market-specific value proposition, Performance-based Design, and process), updating as needed on an ongoing basis.
Work with Practice Leaders and Business Development to set up and run Go/No Go meeting. In the case of a Go, provide follow-up on tasks recommended by the Go/No Go results.
Utilize relevant graphics, project photography and written content to tell a compelling story, collaborating with Graphic Designer on visual assets when needed.
Research project details and complete when missing, including square footage, cost, team members involved, and program elements.
Hold stakeholders accountable to established schedule and deadlines for RFI/Q/P, providing reminders and prompts as needed, ensuring submission is completed on time.
In case of interview, support presentation development and interview team preparation, including setting up meetings to determine presentation format, content, and production schedule.

Required Qualifications

BA/BS, preferably in Journalism, English, Communications, Marketing or a related field, or an Associate's Degree plus one year of related experience.
3+ years of post-graduate experience in marketing, business development, or sales, including experience responding to RFIs, RFQs, and RFPs.
Proficiency in Microsoft Office suite (Word, Excel, and Outlook).

Preferred Qualifications

Experience in architecture, engineering, and construction industry.
Design experience with Adobe Creative Suite (Photoshop, Illustrator, and InDesign).
Experience in copywriting.
Experience using Deltek Vision, CRM and sales systems.
Excellent project management, problem solving, and proposal production experience.

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