Brown and Caldwell is seeking a Business Analyst and Administrative Assistant to work with the leadership team responsible for the firm’s geographic Southwest (SW) Area. The ideal candidate is a positive, self-motivated individual who enjoys a collaborative, fast-paced, data-driven business environment. This individual will report to the SW Area Director in support of the SW Area Leadership Team, and will have the opportunity for routine entrepreneurial interactions within a growing multi-million-dollar business.
This role requires a foundational understanding of business priorities to help drive exceptional business KPIs. The role will evolve dynamically, and responsibilities may grow for the right person who exemplifies entrepreneurial drive and initiative as needed. This is a great career opportunity to become a trusted business partner in an exciting professional business environment.
Responsibilities
- Business Data Analytics:
- Collect, clean, and interpret sales and operational data from multiple sources.
- Evaluate quarterly fiscal performance trends.
- Generate and present data-driven insights to influence business decisions.
- Operational Efficiencies Implementation:
- Assess staff utilizations and identify optimization opportunities.
- Implement optimization strategies for revenue generation and overhead cost control.
- Contribute to, communicate out, and track internal management priorities.
- Leadership Team Assistance:
- Serve as the “chief-of-staff” to the SW Area Leadership Team.
- Manage the team’s calendars, prepare meeting agendas, collaborate with cross-functional teams to intake business needs, and prepare for engaging operational meetings.
- Participate in operational meetings, assemble notes, and perform follow-ups on actions items.
Preferred Requirements
Who you are:
- You can diplomatically challenge processes in pursuit of enhancing the team’s effectiveness.
- You have a natural curiosity for entrepreneurial growth and business performance.
- You are quick to study, ask questions, and are a reliable source of information.
- You enjoy data-driven KPI-focused business environments.
- You are highly organized, detail oriented, and tech savvy.
- You graciously receive and provide feedback.
What you will do:
- Support and execute complex projects that shape business strategies and performance.
- Own business reporting and analytics – research information, update databases, create monthly reports for analysis, and manage complex workflows. Report on business KPIs and identify opportunities for performance optimization.
- Drive leadership team efficiency – coordinate compose agendas, meeting minutes, and presentations. Schedule and maintain daily and long-term calendars for the team. Participate in monthly/quarterly leadership team meetings, document outcomes, and follow-through on action items.
- Help advance culture – integrate with team members, assist with the team’s ability to communicate current information, engage with change-management, and support staff onboarding and retention.
- Work in-person at a minimum of 3-days per week, and when working remotely have good/reliable internet connection for working productively.
- Occasional travel may be required (0-20%).
Skills and Competencies
- Ability to visualize data and generate insightful reports.
- Proficiency in predictive analytics and ability to draw data-driven insights.
- Understanding of data governance and data quality principles.
- Strong knowledge of internal management reporting and data process flow improvements.
- Proficient in business requirements intake, collaboration with cross-functional teams, and effective stakeholder communications.
- Detailed-oriented data-driven problem solving.
Experience
- Minimum of 2 years’ experience required in data analytics, business administration, engineering management, or executive assistance.
- Demonstrated experience in data visualization, predictive analytics, and data-driven insights generation.
- Prior experience in contributing to internal management reporting.
Preferred Skills
- 5 years of professional experience is desired.
- Excellent professional verbal and written communication skills.
- Excellent organizational and calendar management skills.
- Demonstrated good business judgment and follow-though on performance KPIs.
- Outstanding problem-solving skills and attention to detail.
- Ability to maintain confidentiality of sensitive business and personal matters.
- Ability to manage change with a sense of diplomacy, poise, and professionalism.
- Outstanding interpersonal skills, telephone manners, and customer service skills.
- Proficiency in Microsoft Word, Excel, PowerPoint, SharePoint, and Power BI and an overall aptitude for technology
- Ability to travel is required (0-20%) – travel will likely vary between Irvine, Las Vegas, Los Angeles, Phoenix, and San Diego.
Education
- Bachelors degree in a relevant field is required; preferably in Engineering Management, Business Administration, Mathematics, or equivalent.
Preferred Education
- Masters of Science in Engineering Management, or equivalent from an ABET accredited program, is desired.
Learn more about our work:
Climate Change and Resilience - Brown and Caldwell
Data Center Water - Brown and Caldwell
Emerging Contaminants and PFAS - Brown and Caldwell
Digital Solutions - Brown and Caldwell
News - Brown and Caldwell
Projects - Brown and Caldwell
Industrial Water - Brown and Caldwell
Salary Range: The anticipated starting pay range for this position is based on the employee’s primary work location and may be more or less depending upon skills, experience, and education. These ranges may be modified in the future.
Location B: $78,000 - $106,000
You can view which BC location applies to you here. If you have any questions, please speak with your Recruiter.
Benefits and Other Compensation: We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance. Click here to see our full list of benefits.
About Brown and Caldwell
Headquartered in Walnut Creek, California, Brown and Caldwell is a full-service environmental engineering and construction services firm with 50 offices and over 2,100 professionals across North America and the Pacific. For more than 75 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies. We strive to be the company of choice—to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities. For more information, visit www.brownandcaldwell.com
This position is subject to a pre-employment background check and a pre-employment drug test.
Notice to Third Party Agencies: Brown and Caldwell does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with Brown and Caldwell, Brown and Caldwell reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.
Brown and Caldwell is proud to be an EEO/AAP Employer. Brown and Caldwell encourages protected veterans, individuals with disabilities, and applicants from all backgrounds to apply. Brown and Caldwell ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act.
#LI-Hybrid
