Maintenance Coordinator

Impact • Full-time • Minneapolis, MN, US • $26 - $34 / hour • 1d ago

About Us: Founded more than 40 years ago. Impact Connects is a marketing services company that helps organizations communicate with customers through direct mail, digital print, fulfillment, and integrated marketing campaigns. We serve as an execution partner, managing from production to mailing and fulfillment operations. Our services are commonly used by businesses that need high-volume printing and mailing.

Title: Maintenance Coordinator

Job Classification: Hourly, Non-exempt

Department: Maintenance

Reports To: Maintenance Supervisor

Hours: 8 AM - 5 PM, Monday - Friday

General purpose of Position:

The Maintenance Coordinator is responsible for coordinating maintenance work orders, scheduling preventive and corrective maintenance, ordering replacement parts, and maintaining an organized parts inventory. This position ensures maintenance personnel have the parts, materials, and information needed to complete repairs efficiently while minimizing equipment downtime and supporting production schedules.

Essential Duties & Responsibilities:

Work Order Management & Scheduling*

Review and prioritize maintenance work orders based on urgency, equipment condition, and production needs.
Schedule maintenance activities in coordination with production schedulers and the Maintenance Manager.
Assign work orders to maintenance technicians based on availability, skills, and priority, as authorized.
Confirm parts, tools, and materials are available before scheduling repairs.
Track open, pending, overdue, and completed work orders; communicate scheduling changes.
Participate in maintenance planning and production coordination meetings.

Parts Ordering & Purchasing*

Identify and order replacement parts, supplies, and materials needed for maintenance activities.
Obtain vendor quotes and compare pricing, availability, and delivery times.
Generate purchase requests and purchase orders according to company procedures and approval limits.
Track outstanding orders; follow up on delays and expedite critical shipments.
Verify received parts against purchase orders and packing slips.
Maintain vendor information, part numbers, and purchasing records.
Identify opportunities to reduce maintenance purchasing costs.

Maintenance Parts Inventory*

Establish and monitor minimum and maximum stock quantities for frequently used parts.
Identify critical spare parts required to minimize equipment downtime.
Conduct periodic inventory counts and reconcile discrepancies.
Label, store, and make parts accessible to maintenance personnel.
Track parts usage by equipment and work order; identify obsolete or damaged inventory.

Preventive Maintenance Coordination*

Develop and maintain preventive maintenance schedules with the Maintenance Manager.
Coordinate preventive maintenance with production, using planned downtime when possible.
Ensure required consumables and spare parts are available before scheduled service.
Safety & Continuous Improvement*
Follow company safety procedures and maintenance policies.
Account for applicable Lockout/Tagout requirements and safe equipment access when planning work.
Support 5S standards in maintenance storage and work areas.
Identify opportunities to reduce downtime and improve parts management and work order efficiency.

*All other job duties as they are assigned.

Education and/or Experience:

High school diploma or equivalent.
Experience in industrial maintenance, maintenance coordination, inventory management, or purchasing preferred.
Familiarity with mechanical and electrical replacement parts and equipment documentation.
Proficiency with Microsoft Excel, Outlook, and computerized maintenance management systems (CMMS).
Strong organizational, communication, prioritization, and scheduling skills.
Ability to manage multiple priorities in a fast-paced manufacturing environment.
Basic understanding of preventive maintenance and industrial equipment.
Experience in printing, direct mail, packaging, or similar manufacturing environments.
Familiarity with inserting equipment, conveyors, printing presses, compressors, and material handling equipment.
Experience with maintenance work order software, purchasing procedures, vendor management, and spare parts inventory control.

Physical Demands:

Standing or walking most of the day, may climb, balance, stoop, kneel, crouch or crawl. Regularly lift up to 25 pounds, often lift up to 40 lbs and rarely up to 70 lbs. Constant use of hands and arms. Regularly reach with hands and arms, including reaching above shoulder level (Lifting/reaching above shoulder level would seldom be more than 5-10 pounds). Vision requirements are close vision, distance vision, peripheral vision, & ability to focus.

Work Environment:

Work near moving mechanical parts, fumes & airborne particles, risk of electrical shock, and exposure to toxic chemicals. The noise level is moderate to loud.

Benefits:

Employee Ownership (ESOP): Build long-term wealth as an owner in the company
Competitive Pay with opportunities for overtime
Health Insurance: Medical, Dental, and Vision coverage
Paid Time Off (PTO) and holidays
401(k) Retirement Plan with company match

Impact Connects is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.

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