Project Coordinator II

Pavement Recycling Systems • Full-time • Escondido, CA, US • $72k - $76k / year • 1w ago

Position Overview

As a Project Coordinator II you will be involved in the life cycle management, financial management and close out of a project to ensure completion to customer requirements within set deadlines.

Primary Responsibilities

Assists the Project Manager in managing a portfolio of projects, coordinating with the customer, operations, general contractor and/or subcontractors
Ensures accurate paperwork is maintained for each project and that all supporting documentation is compiled, stored and readily available for inspection or query
Communicates with business partners on changes to work scope, and assists with change order requests; coordinate the permitting process, delivery of documents & drawings, scheduling of sub-contractors and timely invoicing of projects
Engages with all relevant stakeholders proactively, including business partners, general contractors, customers and regulatory bodies that will have influence over project success
Assists with the ordering/tracking and scheduling equipment and material deliveries, manpower and subcontractor labor, and preparing written documentation for customer correspondence, transmittals, reports, etc.
Supports and promotes project safety by ensuring compliance with the project safety program and required owner safety policies
Assists with project documentation governance aligned with company and client requirements. Ensures project data integrity and documentation is accurate, timely and coordinated
Provides input on equipment procurement methods and contracts to ensure efficient and effective project production
Participates in work-in-progress meetings and prepares specific information regarding the status of all costs and schedules for projects
Assists with project closeout procedures, finalizing contract paperwork, obtaining retainages and working with management to resolve any project claims
Performs other duties as assigned

Qualifications

Demonstrate flexibility to effectively deal with changing priorities and timelines through analytical problem solving
Proven time management and follow-through skills with the ability to work on multiple tasks with tight deadlines
Ability to work both independently and in a collaborative team-oriented environment
Display superior written, oral communication skills and effective listening skills
Highly motivated, with a demonstrated passion for excellence and taking initiative
Demonstrates strong work ethic and integrity, willing to do what it takes to get the job done right the first time
Ability to analyze complex problems, draw relevant conclusions and implement appropriate solutions
Ability to make quick decisions and commit to a clear course of action
Ability to identify key issues and relationships relevant to achieving long range goals or vision
Passion for safety, with the ability to help us ensure that nobody gets hurt

Education and/or Experience

Bachelor’s Degree preferred
5+ years of relevant experience
Demonstrated ability to take accurate field measurements, take-offs, etc.
Proficient in MS Office 365 products, internet, estimating software, etc.
Ability to read an interpret jobsite drawings, blueprints, and maps
Ability to calculate intermediate figures such as percentages and discounts
Ability to travel to job sites and visit customer locations in the SoCal area
Valid CA Driver License and good driving record

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to:

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms. The employee frequently is required to stand, walk and talk or hear. The employee is regularly required to sit; climb or balance; stoop, kneel, crouch, or crawl; and smell
The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus

We are an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability or protected veteran status, or any other status or characteristic protected by federal, state, or local law.

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