Office Coordinator - Project Administrator
Requisition Number: 2024-1820-12
S&ME is looking for a motivated and passionate Office Coordinator - Project Administrator to join our team in Huntsville, Alabama. Join us at S&ME!
As an Office Coordinator - Project Administrator, you will play a pivotal role in efficiently managing general office tasks while serving as the welcoming presence at the office entrance. Your responsibilities extend beyond mere organization; you orchestrate office functions, turning routine activities into opportunities for team building. Additionally, you will serve as vital support for our project managers, and your meticulous attention to detail will aid in project preparation and resource allocation. This position will support and report directly to our Office Principal leader.
Your Day-to-Day:
- Administrative Excellence: Excelling in general office tasks and administrative duties with precision, skillfully managing, tracking, and ordering office supplies, and providing essential administrative support for effective resource allocation.
- Organizational Representation: Representing the organization's values as the initial point of contact for visitors and boosting office morale through innovative team-building endeavors.
- Project Support: Assisting Project Managers in project preparation and reporting, crafting proposals with precision and eloquence, and managing contracts, and overseeing invoicing processes.
- Operational Efficiency: Implementing creative organizational strategies to enhance efficiency and coordinating subcontractors and fleet management adeptly.
What You Bring:
- A High School Diploma or GED
- An Associate degree in business or accounting, a plus
- 6+ years of experience in a relevant field
- Advanced workable knowledge of contract terms, including hourly, lump sum, and not-to-exceed, and how they are applied and administered in the billing process
- You can work well under deadline situations and respond to changes in priorities
- You have intermediate to advanced computer literacy, including word processing, spreadsheets/excel, and accounting software
- You have knowledge of the project structure in a client/consultant business environment
- You have a Notary Public Certification, or ability to obtain within 90 days of hire.
We Are S&ME:
For over 50 years, S&ME has been at the forefront of delivering innovative solutions in geotechnical, civil, environmental, and construction materials engineering, helping clients overcome their most complex challenges. Our work creates meaningful and lasting positive impacts on communities across the nation.
With a team of over 1,000 employee-owners spanning more than 10 states, we believe in fostering a culture of passion, integrity, and hard work. As employee-owners, we are deeply committed to each other's success and the success of S&ME. We prioritize creating an environment where our employees can thrive, both professionally and personally, by placing their well-being, safety, and growth opportunities at the core of everything we do.
What We Offer:
We offer a comprehensive benefits package with a full suite of options, including well-being programs to support you and your family, as well as the development resources you need to advance in your career. We also believe in a flexible working environment, allowing you and your manager to determine how you can work most effectively and collaboratively to meet your client, team, and personal commitments.
- Competitive Compensation
- Medical, Dental & Vision Plans with HSA and FSA options
- 100% Employee Stock Ownership Plan (ESOP)
- 401K with Company Matching
- PTO with Rollover
- Maternity/Paternity Leave
- Credential Incentive Program
- Tuition Reimbursement
- Company Vehicle with Gas Card for Project-Based Work
- $2,000-5,000 Referral Bonuses
- & More!
If you are seeking a challenging and rewarding career with a firm committed to our employees and providing quality service to our clients, join our team!
This full-time role offers competitive pay based on experience. Candidates must comply with our Fleet Management, Substance Policy, and Reference Check requirements. Only candidates with valid employment eligibility (I-9) will be considered. Visa assistance is not available. S&ME reserves the right to hire internally or externally at any time. No candidate/recruiter calls, personal calls, or walk-ins are accepted.
