Administrative Assistant

ServiceMaster • Full-time • Charlotte, NC, US • 1m ago

Position Overview

Successful candidates will have experience in an office setting. Position assists the business owners, management team and team members with a variety of tasks including processing invoices, collecting payments, customer service follow up, answering phones, using a multiple types software and interfacing with customers and suppliers. Experience with Outlook and Excel are a must. Prefer strong writing and problem-solving skills.

Job Responsibilities

Prepares correspondence, memoranda, reports, etc.
May initiates routine and non-routine correspondence
May book travel and reconcile expense reports
Answers telephone calls, greets visitors, and resolves routine and complex inquiries
May schedule appointments & meetings
May enter in new job into ServiceMaster CRM, captures relevant customer and job information
May utilize the assistance of one or more support staff members on a reporting or project basis
Operates a personal computer and appropriate software packages or its equivalent
May follow up with customer on work performed
May call customers to collect payments
May assist other departments within the company
Understands ServiceMaster operating systems and the services we offer

Job Requirements

High school diploma/GED required
Previous administrative assistant experience preferred but not required
Experience and skill with Microsoft Office application (Word, Outlook, PowerPoint, and Excel) required
Comfortable with using multiple types of software
Personal time management and organizational skills
Verbal and written communication skills
Dependable and adaptable to operate within a fast-paced work environment
Ability to manage highly confidential information

Physical Demands and Working Conditions

The physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Incumbent must be prepared to

Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects.
Sitting for long periods of time while using office equipment such as computers, phones etc.
Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment.
Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen.
Be exposed to various inside working conditions: The change of building environment such as with or without air conditioning and heating.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The Company reserves the right to modify this description in the future, with or without notice to the employee. This Job Description does not create an employment contract, implied or otherwise, and employment with the Company remains at will. These responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities.

Related Jobs

Driller - Driller Assistants - Future Opportunities

S&ME • Full-time • Charlotte, NC, US • 11m ago

Administrative

Driller and Driller Assistants - Future Opportunities Requisition Number: 2024-2190-00 Are you passionate about making a meaningful impact on infrastructure projects? Do you thrive in dynamic outdoor enviro...

11m ago

Apply

Senior Funding Consultant

Brown and Caldwell • Full-time • Charlotte, North Carolina, United States • 2d ago

Consulting

The Funding Consultant will work under the direction of Senior Director of Strategic Funding assisting with business development, research and outreach, funding identification/strategy, grant application development,...

2d ago

Apply

Sr. Project Manager, Drinking Water

Brown and Caldwell • Full-time • Charlotte, North Carolina, United States • 3d ago

Construction Project Management

Brown and Caldwell is looking for a Drinking Water Treatment Project Manager and Client Service Manager to join our water treatment practice. This candidate will help lead strategic drinking water projects to support re...

3d ago

Apply

Construction Superintendent

ServiceMaster • Full-time • Matthews, NC, US • 4d ago

Construction Management Superintendent

Join the Leader in the Disaster Restoration industry while potentially making more than $100,000 as a Construction Superintendent. Work directly with our customers planning, scheduling, and executing residential and comm...

4d ago

Apply

Customer Service Representative

Amsted Industries • Full-time • Charlotte, North Carolina, United States • 5d ago

Customer Service

The Customer Service Representative (CSR) is responsible for providing world-class order-to-invoice customer satisfaction, to include order entry and confirmation, communication of shipment details, and invoice issue re...

5d ago

Apply

Customer Service Representative

ConMet • Full-time • Charlotte, North Carolina, United States • 5d ago

Customer Service

5d ago

Apply

Aviation Construction Materials Engineering Technician

S&ME • Full-time • Charlotte, NC, US • 1w ago

Engineering

Aviation Construction Materials Engineering Technician Requisition Number: 2025-1350-02A Build Your Career. Own Your Future. At S&ME , you're more than just an employee, you're an employee...

1w ago

Apply

Janitor - Part-Time

Satellite Services, Inc. • Part-time • Charlotte, NC, US • $11 / hour • 1w ago

Cleaning & Sanitation Janitorial

The Janitor cleans and keeps in an orderly condition: offices, working areas and washrooms in an industrial complex or facility. Duties involve a combination of the following: sweeping, vacuuming, mopping or scrubbing,...

1w ago

Apply

Entry-Level Civil Engineer

S&ME • Full-time • Charlotte, NC, US • 2w ago

Engineering

Entry-Level Civil Engineer Requisition Number: 2025-1350-13 Build Your Career. Own Your Future. At S&ME , you're more than just an employee, you're an employee-owner of a 100% employee-owne...

2w ago

Apply

Synthetic Turf Field Sales Representative

The Motz Corporation • Full-time • Charlotte, NC, US • $75k - $95k / year • 2w ago

Sales

Synthetic Turf Field Sales Representative- Carolinas Meet Motz: The Motz Group has built performance for more than four decades. Founded in 1977 and serving the high-performance natural and synthetic turf marke...

2w ago

Apply