Subcontractor Outreach Specialist

W.E. O'Neil Construction Company • Full-time • Pleasanton, CA, US • $60k - $75k / year • 1m ago

Department: Estimating

Employment Type: Full Time

Location: Pleasanton, CA

Reporting To: Tasha Smiley

Compensation: $60,000 - $75,000 / year

Description

The primary function of the SOS is to provide support to the entire estimating staff for multiple bid efforts in addition to maintaining and establishing subcontractor relationships.

Key Responsibilities

The duties, responsibilities and attributes of the SOS typically include, but are not limited to:

Build relationships with key existing subcontractors and strive to establish new relationships
Responsible for managing and updating the subcontractor database
Strategically identify and attend subcontractor industry events to help broaden our relationships and to market WEO
Manage and participate in the creation of bid proposal packages in response to RFP’s
Solicit and obtain subcontractor bid coverage

Limited Administrative Duties

Check and distribute incoming mail and documents to appropriate parties, including scanning and uploading to Box for PA access
Sign for packages and certified mail
Open delivered packages and notify recipients for pickup
Monitor and restock office supplies, food, and snacks; coordinate with the office team to identify needs
Occasionally send out packages via FedEx, GLS, or USPS, which may include drop-offs at local facilities

Skills, Knowledge and Expertise

Technical Skills

Basic Understanding of construction terminology, trades and project types
Understands the differences between various delivery methods, i.e., budgets, competitive bids and negotiated projects
Basic Understanding of trade CSI codes

Personal Attributes

Keen attention to detail, with an ability to spot errors
Strong organizational skills
Work Efficiently – allocates one’s own time efficiently; handles multiple demands and competing priorities
Effective time management
Takes initiative, strives for increased responsibility and has a desire to learn
Motivates and contribute to the team and morale of the office

Interpersonal Skills

Ability to work with varying seniority levels, including staff, managers, and external partners
Effective written and verbal language communication skills
Problem solving and decision-making – works with others to identify, define and solve problems
Foster Teamwork – participates and fosters collaboration among team members and among teams
Motivate Others – encourages and empowers others to achieve; builds relationships; creates enthusiasm, a feeling of investment, and a desire to excel
Drive for Results – drives for results and success; conveys a sense of urgency and drives issues to closure; persists despite obstacles and opposition
Show Work Commitment - sets high standards of performance; pursues aggressive goals and works hard to achieve them
Establish and maintain positive and effective working relationships with all subcontractors and WEO Team members
Show alignment with and promotes WEO Corporate Values

Qualifications: 1-3 years minimum of relevant professional experience working with a Subcontractor or General Contractor

Understands And Effectively Uses Company Software Programs And Systems

Proficiency in basic computer skills (MS Word, Excel, PowerPoint)
Proficiency in Outlook and has the ability to manage

calendars, address books, tasks and email

Ability to navigate and manage files and folders in cloud-based platforms, such as Box.com
Microsoft Teams
BidMail
Bluebeam Revu

Physical Demands: Performance of the required duties will require physical ability to navigate office and other spaces.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Benefits

100% ESOP
Competitive Pay
Bonus Program
Medical/Dental/Vision Insurance
PTO/Sick
100% Life Insurance
401(K) with Match
Student Debt Program

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