Our Opportunity
GPJ is hiring a Sr. Conference Producer to join our growing team.
This role is hybrid, requiring you to report on-site to one of the following office locations a minimum of 2 days/week:, Los Angeles, or San Francisco.
Your Role
You are responsible for overseeing the effective and efficient execution of timelines and budgets across all the different aspects of significantly larger and more complex projects. These projects could encompass both live and digital elements, requiring a creative approach while remaining flexible with regards to timing and budget constraints.
Throughout the course of a year, you take ownership of entire projects or a portfolio of projects.
This involves collaborating closely with various teams to ensure flawless concept development. Your role also involves keeping a close eye on the profitability of these projects and ensuring that our clients are highly satisfied with the outcomes.
You play a crucial role in managing the client relationship, serving as a key advocate and point of contact at the appropriate level. Regularly providing updates to the Account Lead, you make sure to proactively address any issues or concerns that may arise, offering insights and working collaboratively to find solutions. You also provide input when it comes to event staffing and resourcing, working in conjunction with Department Managers and EP leaders to make informed decisions.
Managing key vendor relationships is another crucial responsibility. This involves ensuring clear and efficient communication, overseeing the vendor RFP process if necessary, and addressing any issues that might come up.
As projects near their conclusion, you oversee the closing and reconciliation process to ensure everything is in order for the overall event. Additionally, you provide guidance and mentorship to
Event Managers, helping them navigate their respective responsibilities. A comprehensive understanding and effective management of all GPJ workflow processes is fundamental to your role. This enables you to successfully coordinate all aspects of these intricate projects, from conception to execution.
Your Skills
Basic awareness of GPJ and Project agency offerings and Expert knowledge of end-to-end GPJ Event Production and project processes, with ability to train others
- Has successfully led many types of components
- Event experience: has managed or supported any budget - E.g., SC/SF - Experience leading events with $2m+ budget; will vary
- Event attendance – has worked on an event with any number or attendees. E.g., Experience leading events with 2500+ attendees
- Some global experience is desired
- Experience working with Fortune 500 brands desired
- May have direct reports
- Basic awareness of GPJ and Project agency offerings
- Contribute to selling, planning, and developing work
- Able to lead and inspire a high performing kickass team (e.g., high trust, committed, effective conflict management, focus on accountability and results)
- Experience and confidence engaging and building respected, trusted peer-to-peer relationships with mid to senior level client side executives
- May help mentor / teach others on Event team
- Has overall ownership and management of master timelines / schedules
- Builds budgets/estimates (entire event); manages/reconciles budget (entire event / major component); directs / guides others to build, manage and reconcile budgets; providing oversight / accountability
- Understands and effectively manages / oversees key financial metrics (across all workstreams)
- Understands and takes effective steps to address impact of changes on project budget and financial metrics
- Able to proactively identify and elevate potential budget / financial issues, taking effective actions to address
- Understands and actively oversees key PO, reconciliation and invoicing processes
- Has ability to negotiate and identify SCORE; oversee and drive event team SCORE results
- Ability to understand on-site methodology, practices and requirements, as well as show and venue rules and regulations (if applicable).
- Strong proficiency in Google and Microsoft Office software. Previous experience with ERP, Project Management software, or similar tool is preferred
Your Competencies
Relationship Builder: Develop, maintain and strengthen partnerships with others inside and outside the client organization. Identify new stakeholders, manage client expectations, define new business opportunities and deliver against clients’ needs while skillfully balancing the needs of the client and those of the agency. Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport,: builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.
Accountable: Be accountable. Demonstrate accountability. Hold yourself and others to a high standard of work, that includes following set processes, achieving deadlines and operating within control systems. Own both success and failures, without blaming others. Create a culture of accountability in your teams. Follow through on commitments by your actions. You set the example for your team.
Collaboration: Seek opportunities and takes action to ensure effective collaboration with the GPJ internal teams, other Project agencies, clients and partners. If responsible for leading people or a team, model this behavior for team and expect same behavior from employees.
Solution Oriented: Even with tight project budget management practices, you focus on the desired outcome and are ready with multiple solutions in order to reach the end goal.
Your Experience
10+ years of relevant experience in event production, live production, integrated production, account management, project management or similar.
4 Year College Degree; preferred in Marketing/Advertising/Event Management/Business Administration, Hospitality, Communications, or related field.
Your Impact
In your role, you will have influence and responsibility over:
- Project Launch & Resource Management
- Talent Development
- Fabrication & Graphics
- Estimating
- Change Order Management
- Procurement for Services
- Management, Delivery & Deployment
- Invoicing, Financial Reconciliation & Closing
Salary Range: $110-130k
Salary is dependent on a variety of factors including (but not limited to) experience, skills, and location.
Who We Are
GPJ is the world leader in experiential marketing. Our 29 global offices are filled with fearless people dreaming up ideas that are transforming industries and bringing the most respected brands to life in powerfully, exciting ways. We are a part of the Project Worldwide family. An independent, employee-owned global network of complementary, wholly owned agencies.
You read that “employee-owned” part, right? You heard us correctly. You work hard, she works hard, we all work hard… we all succeed and reap the rewards. We have an Employee Stock Ownership Plan (ESOP) – providing our employees with an ownership interest. We thought you would want to know that. In fact, there is a lot more you would want to know about us, like our FTO policy (no more “accruing” time off), our employer matching 401(k) plan (no vesting period), and our low contribution healthcare option. But we are getting ahead of ourselves here, let’s talk about this exciting opportunity first and we can fill you in on our perks & benefits later.
GPJ is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, citizenship, disability, protected veteran status, or any other protected class. In addition to federal law requirements, GPJ complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. GPJ expressly prohibits any form of workplace harassment based on any protected class.
