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At RRM, we inspire and support each other through collaboration, respect, and innovation to create environments people enjoy.
We’re seeking an Office Coordinator who thrives in a fast-paced environment and excels at keeping operations organized and efficient. This role is central to supporting our managers, staff, and clients through top-notch administrative services and office coordination.
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Your role looks like:
- Producing, proofreading, editing, and distributing a variety of documents, including letters, reports, proposals, and contracts.
- Ensuring consistency in branding, formatting, grammar, and compliance with company standards.
- Assisting project managers with proposals, project setup, meeting notes, and client communications.
- Coordinating meetings, conference rooms, and travel arrangements.
- Supporting marketing and business development efforts with event coordination and RFP assistance.
- Keeping common areas clean, maintaining office materials, furniture, and equipment, and coordinating repairs with vendors or corporate support.
- Handling supply inventory and ordering, managing service contracts, assisting with subtenants, setting up new hire workstations, and maintaining fleet vehicles.
What you’ll bring to the table:
- High School diploma required.
- Minimum 5 years of administrative or project coordination experience.
- Strong proficiency in Microsoft Office.
- Excellent organizational skills, attention to detail, and ability to manage multiple tasks.
- Strong written and verbal communication skills.
Above & Beyond:
- AA degree or Bachelor’s degree from a four-year college or university.
- Some work experience in architecture, engineering, surveying, landscape architecture, or planning firm.
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We’re eager to learn more about your qualifications and interest in joining our team!
*Psst…at RRM, we recognize that factors such as imposter syndrome or the confidence gap may deter some applicants from applying. However, we encourage you to apply anyways, as we recognize these restraints do not reflect an applicant’s abilities, and we don’t want them to get in the way of us meeting potential RRMers!
[/et_pb_text][et_pb_text disabled_on="on|off|off" admin_label="About US" _builder_version="4.19.2" _module_preset="default" min_height="300px" custom_margin="||||false|false" custom_padding="||||false|false" global_module="23521" global_colors_info="{}"]
ABOUT US:
Ensuring the health and happiness of our RRMers is paramount to how we run our business. RRM Design Group is a 100% employee-owned multidiscipline design firm with a full spectrum of services including architecture, landscape architecture, planning, civil and structural engineering, and surveying. Our offices are located along the California coast from Orange County to the Bay Area. Over one-third of our workforce has been with us for a decade or more and we work on engaging projects in several diverse markets throughout the state.
We value the diversity of intersecting identities and strive to maintain an environment that is equitable, respectful, and inclusive. We expect our work environments to be places of diverse engagement and informed discourse. Ultimately, we acknowledge that our standards of excellence as a multidiscipline design firm are not separate from the values of diversity, equity, and inclusion.
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COMPENSATION:
The hiring range for this role is targeted at $27.75 - $34.38 per hour, dependent on skills and experience.
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Need more information about this position? Email [email protected] for quick answers to any questions.
[/et_pb_text][et_pb_text admin_label="What is an RRMer Text" _builder_version="4.17.1" _module_preset="default" global_colors_info="{}"]
What is a RRMer?
A RRMer (also known as an employee of RRM) is an individual who exhibits strong communication skills, cultivates a passion for what they do, is eager to learn and likes to have fun! At RRM, our goal is to foster a community of collaboration and inclusivity, and each RRMer owns their contribution to this environment. In this job, you'll be working with people like:
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We Own This!
In 2018, RRM accomplished the pivotal goal of transitioning to a 100% employee-owned company. As an ESOP (employee stock ownership plan) corporation, once meeting eligibility criteria, RRMers have an ownership interest in the company. This is a direct reflection of our culture, one that is a supportive team. We are all striving to grow this company forward so that we can continue to create projects that promote sustainability and social good, giving back to our communities we live and work in and supporting staff so they can support their families. We are a team working together towards common goals.
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RRM takes great care to offer a competitive compensation and benefits package. Our package includes:
- 100% Paid Health Premiums for our Employees (Medical, Dental, & Vision)
- Telemedicine
- Paid Time Off
- Flexible work arrangements
- ESOP
- 401(k) with an Employer Match
- Employee Assistance Program (EAP)
- Life, AD&D, & Long Term Disability
- Paid Holidays
- Volunteer Time Off
- Learning & development program, RRM University (RRMU)
- Mentoring opportunities and clear paths for career growth
- Unparalleled company community and more!
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RRM’s mission and core values are the make-up of who we are and how we operate day-to-day. These values define our company culture and are the basis for all behavior and decision making. Head to Our Mission to see a description of all our core values and why we are passionate about Creating Environments People Enjoy.
[/et_pb_toggle][et_pb_text admin_label="A Glassdoor/Employee Quote" _builder_version="4.16" _module_preset="default" global_colors_info="{}"]
"A solid company with good leadership and successful business practices."
- Anonymous Glassdoor.com review (click to read more)
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Learn more about our seven offices:
San Luis Obispo (HQ) | San Leandro | Santa Barbara| Ventura | San Juan Capistrano | San Diego | Seattle (New!)
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