Administrative Assistant

DuCharme McMillen & Associates, Inc. • Full-time • Indianapolis, Indiana, United States • 1w ago

Why are long tenures and low turnover rates the norm at DMA? When you are an employee owned company, you are all about your employees, and here is proof:

2024 Great Places to Work Certified
Employee stock ownership program eligibility begins day one of employment. ESOP contribution is targeted at 6% of your annual compensation.
Company paid Paternity & Maternity Leave.
Generous PTO package plus 2 paid floating holidays and 1 day of paid volunteer time off.
Multiple benefit plans, eligible day one of employment.
"Live and work like a DMA Employee-Owner”: We focus on work/life balance, mental health, and the overall wellness of our employees.

Position Summary

The Administrative Assistant provides administrative support to the members of the Property Tax team by planning and accomplishing the necessary administrative functions. Responsible for the administrative support, updating, and processing reports, expense reconciliations, scheduling meetings, coordinating travel, and supporting leadership in performing assessment reviews.

Essential Duties and Responsibilities

Prepare and manage documents, including formatting and editing letters, reports, spreadsheets, and all necessary documents from information provided
Collects and organizes client data, updates and maintains organized client files, and generates client reports
Communicate with assessors and tax collectors regarding assessment notices, valuations, tax bills, refunds, and appeal deadlines
Calculate and process reductions obtained and perform follow-up billing
Schedule and organize meetings and prepare meeting materials
Provide account history reports, maintain files, and databases
Create and update management reports on a regular basis
Provide administrative support to team members including but not limited to coordinate and maintain meeting rooms, maintain postage machine, update office signage, and manage employee lounge
Assist with travel arrangements and prepare expense reports
Maintain and order office supplies, research vendors, and manage or update contracts with vendors
Assist with new hire onboarding

Non-Essential Duties and Responsibilities

Provide support for processing billings as needed
Perform other duties as assigned

Education and Qualifications

High school diploma or equivalent required
0-4 years’ administrative experience in a professional business environment required
Ability to work independently to complete work assignments with minimal direct supervision
Requires a high level of interpersonal skills to handle sensitive and confidential information
Strong verbal and written communication skills
Intermediate to advanced level knowledge of Word, Excel, Outlook, and PowerPoint
Organization skills and ability to multi-task

#LI-JS1

#LI-ONSITE

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