Project Administrative Assistant

HMC Architects • Full-time • San Diego, CA, US • 6d ago

Who We Are

HMC Architects is an employee-owned design firm with a desire to make a difference in our communities. As a purpose-driven firm based on values, our mission to design for good drives everything we do. And our ownership culture creates alignment and increased commitment to that mission, keeping us on track to being successful.

What We Do

Founded with the purpose of anticipating community needs, HMC aims to create designs that have a positive impact, now and into the future. We focus primarily on opportunities to have the most direct contribution to communities–through healthcare, education, and civic spaces.

Why Join HMC

As an employee owned company you become an owner after one year—receiving company-provided shares at no cost and building long-term financial growth as the firm succeeds. We also give back through our volunteerism with our Designing Futures Foundation, which advances sustainable and regenerative design and supports the next generation of innovators. In addition to this, we also support our team through:

Culture: We put people over profits, giving them the flexibility to manage their work and life. We believe in fairness, equality in opportunity, and rewarding those who perform.
Wellness: company paid wellness courses, on-site gyms (at select locations), access to financial advisors and discounts to wellness platforms, gyms and more.
Professional Development: LinkedIn learning access, business development training, supportive mentorship, company-paid ARE study materials, exam fees, and licensure completion bonuses.
Comprehensive Comp and Benefits: Base+Bonus+Equity+401k, including student loan repayments, wellness programs, full medical, dental, vision, time off and holidays above industry standard.

Summary

Responsibilities include support for the day-to-day office operations and functions, including administrative support for office leaders and managers. This position also provides administrative support to construction administrators, project managers and project team members throughout the life of a project. This position interacts with employees, clients, vendors, consultants, contractors, and office guests. This position encourages teamwork by creating a climate where others are respected and valued.

This position is located in our San Diego, California office. The position requires 3 days in the office and the ability to work from home Mondays and Fridays.

Position Responsibilities

Welcome and assist visitors, manage the callbox, and support a positive studio experience.
Coordinate meeting logistics, including food and beverage orders, room scheduling, and setup.
Maintain kitchen operations, office cleanliness, supplies, and equipment readiness.
Handle incoming/outgoing mail, packages, printing, and courier requests.
Support Studio calendars, weekly presentations, and various team gatherings.
Serve as a point of contact for architects, clients, consultants, contractors, and project teams.
Perform project data entry, document control, routing of RFIs/submittals, and assembly of specifications.
Prepare and distribute meeting minutes, follow up on action items, and participate in project meetings.
Organize work effectively, set priorities, and meet project and department deadlines.
Provide responsive, high-quality client service and assist with other tasks as assigned.

Position Requirements

High School Diploma with two (2) years college related courses preferred, or equivalent experience.
Minimum two (2) years general and administrative office experience.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Detail-oriented, multi-tasking, energetic, adept at succeeding in fast-paced environment.
Organizational skills and ability to establish priorities, objectives, and deadlines.
Familiarity with the construction industry is desired, but not required.

The hourly range for this position is $19.34 - $26.31/hour ($40,232 - $54,734).

The actual offered salary for this position will vary depending on multiple factors including the candidate’s qualification, education, position knowledge, work experience, skills, ability, work location, and internal incumbent compensation for similar roles. We do not anticipate individuals hired into this position will start at or near the top half of the range listed; the decision will be based on each individual case. The salary range listed above does not include other compensation elements such as discretionary bonus opportunities, employee stock ownership grants, paid time off, medical insurance, and other wage and benefit opportunities.

Related Jobs

Administrative Assistant

Dudek • Full-time • Encinitas, CA, US • 1m ago

Administrative Executive Assistant

Overview Location(s): Encinitas, CA Practice/Department: Human Resources Work Environment: Hybrid Compensation: $24.00-28.00/hourly* Dudek’s journey began in 1980 with a vision to serve Southern California’s water and wa...

1m ago

Apply

Administrative Assistant

ServiceMaster • Full-time • Chula Vista, CA, US • 9m ago

Administrative Executive Assistant

Position Overview Successful candidates will have experience in an office setting. Position assists the business owners, management team and team members with a variety of tasks including processing invoices, collecting...

9m ago

Apply

Assistant Portfolio Manager

Chandler Asset Management • San Diego, CA, US • $110k - $125k / year • 1w ago

Administrative

Description Who are we? We’re Chandler Asset Management, an employee-owned and independent financial services company; our concentration centers on managing taxable fixed income portfolios that are aligned with our insti...

1w ago

Apply

Events Coordinator I

Liberty Military Housing • Full-time • San Diego, CA, US • 1m ago

Administrative

Overview Liberty Military Housing – Own your passion for service! At Liberty Military Housing we’re here to serve those who serve our country by providing military families with comfortable, well-maintained homes in invi...

1m ago

Apply

Office Operations Assistant

Dudek • Full-time • Encinitas, CA, US • $25 - $32 / hour • 2m ago

Administrative Office Assistant

Overview Location(s): Encinitas Practice/Department: HRS Work Environment: Onsite Compensation: $25-$32 hourly* Dudek’s journey began in 1980 with a vision to serve Southern California’s water and wastewater agencies. To...

2m ago

Apply

Model Based Systems Engineer (MBSE) Modeler (ES2) - San Diego, CA

Epsilon Systems Solutions • Full-time • San Diego, CA, US • $110k - $117k / year • 1h ago

Engineering

Epsilon C5I (www.epsilonsystems.com/c5i), a division of Epsilon Systems Solutions, is a 100 percent employee-owned company founded in 1998 with more than 20 locations serving the Department of Defense, Department of Ener...

1h ago

Apply

Call Center Representative-NOT REMOTE: Shift 1pm-930pm (Weekends Required)

Liberty Military Housing • Full-time • San Diego, CA, US • 1d ago

Customer Service

1d ago

Apply

Regional Maintenance Manager - San Diego

Liberty Military Housing • Full-time • San Diego, CA, US • 1d ago

Installation & Maintenance Maintenance

Overview Liberty Military Housing – Own your passion for service! At Liberty Military Housing ,we’re here to serve those who serve our country by providing military families with comfortable, well-maintained homes in inv...

1d ago

Apply

Accounts Payable Clerk

Griffith Company • Full-time • San Diego, CA • $24 - $29 / hour • 1d ago

Finance & Accounting Retail

At Griffith Company, we recognize that people are our most valuable resource. We nurture that resource by fostering a work environment that encourages communication, respect and recognition. In this environment, Griffith...

1d ago

Apply

Customer Service Representative - Admiral Hartman

Liberty Military Housing • Full-time • San Diego, CA, US • 2d ago

Customer Service

2d ago

Apply