Project Administrative Assistant

HMC Architects • Full-time • Los Angeles, CA, US • 1w ago

Who We Are

HMC Architects is an employee-owned design firm with a desire to make a difference in our communities. As a purpose-driven firm based on values, our mission to design for good drives everything we do. And our ownership culture creates alignment and increased commitment to that mission, keeping us on track to being successful.

What We Do

Founded with the purpose of anticipating community needs, HMC aims to create designs that have a positive impact, now and into the future. We focus primarily on opportunities to have the most direct contribution to communities–through healthcare, education, and civic spaces.

Why Join HMC

As an employee owned company you become an owner after one year—receiving company-provided shares at no cost and building long-term financial growth as the firm succeeds. We also give back through our volunteerism with our Designing Futures Foundation, which advances sustainable and regenerative design and supports the next generation of innovators. In addition to this, we also support our team through:

Culture: We put people over profits, giving them the flexibility to manage their work and life. We believe in fairness, equality in opportunity, and rewarding those who perform.
Wellness: company paid wellness courses, on-site gyms (at select locations), access to financial advisors and discounts to wellness platforms, gyms and more.
Professional Development: LinkedIn learning access, business development training, supportive mentorship, company-paid ARE study materials, exam fees, and licensure completion bonuses.
Comprehensive Comp and Benefits: Base+Bonus+Equity+401k, including student loan repayments, wellness programs, full medical, dental, vision, time off and holidays above industry standard.

Summary

We are looking to hire a Project Administrative Assistant to provide support for the day-to-day office operations and functions, including administrative support for office leaders and managers. This position also provides administrative support to construction administrators, project managers and project team members throughout the life of a project. This position interacts with employees, clients, vendors, consultants, contractors, and office guests. This position encourages teamwork by creating a climate where others are respected and valued.

This position is located in our Los Angeles, CA office. The position requires 3 days in the office and the ability to work from home Mondays and Fridays.

Position Responsibilities

Welcome and assist visitors, manage the callbox, and support a positive studio experience.
Coordinate meeting logistics, including food and beverage orders, room scheduling, and setup.
Maintain kitchen operations, office cleanliness, supplies, and equipment readiness.
Handle incoming/outgoing mail, packages, printing, and courier requests.
Support Studio calendars, weekly presentations, and various team gatherings.
Serve as a point of contact for architects, clients, consultants, contractors, and project teams.
Perform project data entry, document control, routing of RFIs/submittals, and assembly of specifications.
Prepare and distribute meeting minutes, follow up on action items, and participate in project meetings.
Organize work effectively, set priorities, and meet project and department deadlines.
Provide responsive, high-quality client service and assist with other tasks as assigned.

Position Requirements

High School Diploma with two (2) years college related courses preferred, or equivalent experience.
Minimum two (2) years general and administrative office experience.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Detail-oriented, multi-tasking, energetic, adept at succeeding in fast-paced environment.
Organizational skills and ability to establish priorities, objectives, and deadlines.
Familiarity with the construction industry is desired, but not required.

The hourly range for this position is $19.34 - $27.08/hour ($40,232 - $56,345).

The actual offered salary for this position will vary depending on multiple factors including the candidate’s qualification, education, position knowledge, work experience, skills, ability, work location, and internal incumbent compensation for similar roles. We do not anticipate individuals hired into this position will start at or near the top half of the range listed; the decision will be based on each individual case. The salary range listed above does not include other compensation elements such as discretionary bonus opportunities, employee stock ownership grants, paid time off, medical insurance, and other wage and benefit opportunities.

Related Jobs

Facilities Administrative Assistant

Miller Castings • Whittier, CA • $20 - $23 / hour • 2w ago

Administrative Executive Assistant

Position Summary Facilities Administrative Assistant assist with keeping office and workplace operation by handling administrative tasks, coordinating facilities and vendors, and supporting facilities department daily a...

2w ago

Apply

Project Administrative Assistant

HMC Architects • Full-time • Los Angeles, CA, US • 3w ago

Administrative Executive Assistant

Who We Are HMC Architects is an employee-owned design firm with a desire to make a difference in our communities. As a purpose-driven firm based on values, our mission to design for good drives everything we do. And our...

3w ago

Apply

Service Desk Administrator

Modern Technology Solutions • Full-time • Los Angeles, CA, US • 7h ago

Administrative

MTSI is currently seeking to hire a Service Desk Administrator to join the team in El Segundo, CA. Position Overview Golden Dome is a national-level, whole-of-nation initiative in which you will play a critical role in a...

7h ago

Apply

Restoration Textiles Administrative Coordinator

ServiceMaster • Full-time • Azusa, CA, US • $20 - $22 / hour • 1m ago

Administrative Office Assistant

Benefits: EAP Employee Assistance Program Ancillary Benefits 401(k) Company parties Dental insurance Health insurance Opportunity for advancement Vision insurance Wellness resources Restoration Textiles Administrative Co...

1m ago

Apply

CEQA / NEPA Project Manager

Dudek • Full-time • Pasadena, CA, US • 1d ago

Project Management

Overview Location(s): Pasadena or Santa Barbara Practice/Department: CEQA/NEPA Work Environment: Hybrid Compensation: $110,000-$160,000 annually* Dudek’s journey began in 1980 with a vision to serve Southern California’s...

1d ago

Apply

Project Engineer

Griffith Company • Full-time • Los Angeles, CA • $75k - $100k / year • 1d ago

Engineering

At Griffith Company, we recognize that people are our most valuable resource. We nurture that resource by fostering a work environment that encourages communication, respect and recognition. In this environment, Griffith...

1d ago

Apply

Animal Care Technician - South Park Doggie Waterland

Best Friends Pet Care • Inglewood, CA, USA • 1d ago

Job DetailsLevel: EntryJob Location: Inglewood, CA 90307Position Type: Full-Time/Part-TimeEducation Level: NoneSalary Range: $17.50 - $19.00 HourlyTravel Percentage: NoneJob Category: General LaborOur Animal Care Technic...

1d ago

Apply

Superintendent

Griffith Company • Full-time • Los Angeles, CA • $130k - $200k / year • 1d ago

Construction Management Superintendent

1d ago

Apply

Project Manager

Griffith Company • Full-time • Los Angeles, CA • $125k - $180k / year • 1d ago

Construction Project Management

1d ago

Apply

Mid-Senior Environmental Biologist - LA/OC

Dudek • Full-time • Pasadena, CA, US • 2d ago

Science

Overview Loc ation(s): Pasadena, Mission Viejo, Riverside Practice/Department: Biological Work Environment: Hybrid Compensation: $90,000-110,000/annually* Dudek’s journey began in 1980 with a vision to serve Southern Cal...

2d ago

Apply