SENIOR EXECUTIVE ASSISTANT

Ignite • Full-time • Fort Belvoir, VA, US • 1d ago

Job Description

Igniters operate in the world’s most demanding environment. Igniters are self-motivated, mission-driven, and relentless in solving the Warfighters’ hardest problems. We move fast, think differently, and execute with precision to tackle high-stakes challenges across AI/ML, space and missile defense intelligence, EMSO, advanced analytics, and programmatic domains. As an employee-owned SDVOSB headquartered in Huntsville, AL, our team delivers mission-critical impact for the Army, Air Force, Space Force, MDA, NASA, DIA, and FBI.

Ignite exists to outpace the threat and deliver results that matter in the moments that count.

Ignite is currently seeking a driven, detail-oriented Executive Administrator to join our team supporting an Army customer at Fort Belvoir, VA. This position is expected to be on-site.

Job Requirements

Position Overview

Serves as a focal point for the organization and communicates with internal and external agencies, professionally representing the organization. Manage multiple calendars and schedules appointments, prioritizes appointments, tracks schedule, prepares participants for upcoming meetings, proactively collects meeting and read-ahead materials, and ensures that key meetings are attended, and deadlines are met. Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks.

Key Responsibilities

Track portfolio activities and identify challenges.
Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating communications.
Develop and manage a monthly roadmap and annual strategy for leadership engagements, aligning with strategic guidance and organizational goals.
Proactively manage complex, high-priority calendars, resolving conflicts and prioritizing meetings.
Coordinate and facilitate leadership engagements, including meetings, technical reviews, design reviews, forums, and protocol events.
Arrange intricate domestic and international travel, including itineraries and accommodations. Prepare expense reports and reconcile accounts.
Provide executive-level support for senior leadership, including preparing briefings, data, and preparatory materials for senior-level meetings.
Represents the executive by attending meetings in the executive’s absence.
Maintains customer confidence and protects operations by keeping information confidential.
Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.

Required Qualifications

Strong experience managing executive travel, including domestic and international.
Minimum of 10 years of experience providing executive-level administrative support in government, military, or large-scale corporate settings.
Detail-oriented with exceptional planning, written and verbal communication skills.
Experience managing special projects, executive meetings, and external groups. Ability to manage multiple tasks, priorities, and schedules with minimal supervision.
Clearance: Must be able to obtain a DOD Interim Secret clearance prior to employment. Continued employment is contingent that the employee obtains and maintains a full Secret clearance within a reasonable amount of time.

Desired Qualifications

Bachelor’s Degree in business or related field
Active Secret Clearance
Knowledge of DoD or other US Government operations and processes
Knowledge of Defense Travel System
Strong proficiency in Microsoft Office Suite and SharePoint for managing data and reports

Additional Information

Clearance: Secret
Expected Travel: 10%

Related Jobs

Electronics Exploitation SME

R3 Strategic Support Group, Inc. • Indian Head, MD • max $130k / year • 1d ago

Job Title: Electronics Exploitation SME Position Number: EE SME 02 Location: Naval Surface Warfare Center Indian Head Division (NSWC IHD) Indian Head, MD Worksite: Expeditionary Exploitation Unit ONE (EXU-1) Travel: App...

1d ago

Apply

Environmental Permitting & Regulatory Specialist (Water / Wastewater)

Brown and Caldwell • Full-time • Alexandria, Virginia, United States • 1d ago

Science

Job Summary The Environmental Permitting and Regulatory Specialist provides day-to-day program support for complex permitting projects in Washington, D.C. and surrounding areas. This role serves as a technical leader to...

1d ago

Apply

Project Professional

SCS Engineers • Part-time • Reston, VA, US • 1d ago

What we are looking for SCS Engineers (SCS) is looking for an independent, detail-oriented Project Professional to assist with the workload of diverse, challenging solid waste projects out of our Reston, VA office. You w...

1d ago

Apply

Project Manager

Liberty Military Housing • Full-time • Washington, DC • 1d ago

Project Management

Overview Liberty Military Housing – Own your passion for service!     About Liberty Military Housing Liberty Military Housing is one of the largest providers of military family housing in the United States. In partne...

1d ago

Apply

Superintendent

Shawmut • Full-time • Washington, DC • 1d ago

Construction Management Superintendent

Overview First Finish, a premier full-service hotel renovation contractor is now part of the Shawmut family! As a 100% employee-owned company, we are committed to our people, client service, execution, and safety. Here...

1d ago

Apply

Project Manager

Garney • Fairfax, VA, US • 2d ago

Construction Project Management

GARNEY A Project Manager position is available at Garney. To be considered for this position, you must have previous project management experience in the water and waste-water construction industry. WHAT YOU WILL BE DO...

2d ago

Apply

SENIOR MISSILE DEFENSE ARCHITECTURE ANALYST

Ignite • Full-time • Fort Belvoir, VA, US • 2d ago

Architecture Analyst

Job Description Igniters operate in the world’s most demanding environment. Igniters are self-motivated, mission-driven, and relentless in solving the Warfighters’ hardest problems. We move fast, think differently, and e...

2d ago

Apply

Entry-Level Environmental Engineer (Alexandria, VA)

Brown and Caldwell • Full-time • Alexandria, Virginia, United States • 2d ago

Engineering

Job Description Brown and Caldwell, a national environmental engineering firm, has an exciting opportunity for a project engineer to join our Alexandria office to provide engineering and large-scale task management for o...

2d ago

Apply

PRN Pharmacal Sales Representative I (Washington DC)

PBI-Gordon Corporation • Washington, District of Columbia • 4d ago

Sales

Position Summary The Sales Representative I , will call on veterinary customers and work with distributor partners to grow product sales, while increasing category market share within the animal health industry. Assist c...

4d ago

Apply

Industry Analyst II

Callahan & Associates • Full-time • Washington DC-Baltimore Area, US • $75k - $80k / year • 1w ago

Analyst

At Callahan & Associates, our people are at the heart of who we are. As a 100% employee-owned company, we work every day to empower credit unions to impact their members and communities. If you are looking to be part...

1w ago

Apply