Proposal Coordinator

Alterman Group • Full-time • Live Oak, Texas, United States • 4d ago

Alterman is seeking a Proposal Coordinator to join our Industrial team in San Antonio, TX. This position focuses on water/wastewater projects.

The Proposal Coordinator is responsible for developing, compiling, editing, and submitting Request for Proposals (RFP), Requests for Information (RFI) and other types of solicitations from customers for their assigned division(s). The Proposal Coordinator will be responsible for updating and maintaining the project information database and other administrative functions.

Essential Functions:

1. Proposal Process (50%):

Coordinates with various department managers (ex: Finance, Safety, Legal, assigned Project Team, etc.) to obtain the necessary information to prepare bids and pre-qualification packages.
Edits, standardizes and proofreads materials provided by others.
Formats proposals and pre-qualifications to meet customer specifications.
Edits proposal documents for grammar, active voice, consistency, and clarity.
Adheres to the Alterman proposal process and quality standards.

2. Project Information Database Maintenance (25%):

Works with Project Managers and executives to make sure all job summaries are complete, up to date, and contain all information needed to best present the projects to future customers.
Coordinates or takes photos when necessary to complete the job summary.

3. Key Employee Resume Maintenance (10%):

Coordinates with key employees to maintain a current and accurate resume of their work for future bid packages.

4. Administrative Support (15%):

Provides clerical assistance to executive management by composing correspondence and reports when directed, procuring final review and signature by executive, assists with outside community commitments and other business interests as directed.
May arrange meetings and business luncheons including coordination of all amenities such as facilities, food, refreshments, equipment, and room set-up.
Performs other duties as assigned by management.

Education and Experience:

High school diploma or equivalent and three years of relevant experience and / or training required. An equivalent combination of education and experience can be used in lieu of the education and experience requirement.
Prior experience in the construction industry is preferred.

Skills/Abilities:

Excellent verbal and written communication skills.
Strong technical writing and editing skills.
Excellent interpersonal and customer service skills.
Strong prioritization and time management skills.
Proficient with Microsoft Office Suite, Adobe Acrobat, Adobe InDesign, and other related software.
Able to demonstrate strong attention to detail.
Able to write clear, concise and compelling responses while meeting tight deadlines.
Able to identify, analyze, and resolve problems in a timely manner.
Able to work collaboratively.

Work Environment:

Office environment.

Physical Demands:

Prolonged periods of sitting at a desk and working on a computer.

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