Administrative Assistant (LAWA)

Psomas • Full-time • Los Angeles, CA, US • $26 - $29 / hour • 6d ago

Our Construction Management Team in Los Angeles has an opportunity for an experienced Administrative Assistant. Explore this opportunity with Psomas and apply today!

About being our Administrative Assistant As our Administrative Assistant, you will join the Los Angeles World Airports (LAWA) project team of 40+ planners, architects, engineers, and other technical professionals to plan & design their next wave of capital investments, including airfield improvements, terminal improvements, infrastructure improvements, and more.

As our Administrative Assistant, you will provide comprehensive administrative support to the project supervisors and inspection staff. This role requires a high level of organization, communication, and proficiency in Microsoft programs to ensure efficient and effective operations.

Responsibility Highlights for our Administrative Assistant

Prepare written materials and correspondence
Manage calendars for project supervisors and inspection staff
Coordinate meetings, prepare agendas, and take meeting minutes
Copy and scan documents as needed
Maintain project logs and documentation
Handle phone calls, greet visitors, and assist them
Support communication with project supervisors and inspection staff for document control
Track financial documents for budgeting
Manage office duties and support inspection staff, including office supplies
Serve as a liaison between inspectors and project management/document control
Coordinate inspector meetings with contractors and stakeholders, including bi-weekly safety meetings
Organize filing systems from pre-construction to project close-out
Ensure that inspection issued documents are maintained and in compliance with contract documents and LAWA requirements

Minimum Qualifications to be our Administrative Assistant

Post-Secondary Education
10 years or more experience as an administrative assistant
Collaborate well with others and report directly to SCI & PCI inspectors
Provide accurate and timely reporting and suggest improvements
Strong organizational skills in a fast-paced environment
Knowledge of Project Management Information Software used for inspection/document control (i.e. PM Web, Adobe Pro, Bluebeam, etc.).
Proficient in Microsoft Office and management software to create logs and charts (Excel, Word, PowerPoint, SharePoint, etc.)

Preferred Qualifications to be our Administrative Assistant

Experience with LAWA is preferred for interacting with LAWA, City departments, contractors, and airlines

Highlighted Benefits for our Administrative Assistant
Enjoy hybrid and flexible work schedules, an inclusive benefit package providing medical, dental, and vision coverage for employee and qualifying family members, a 401(k) with immediate vested company match and an Employee Stock Ownership Plan that is 100% paid by Psomas!

A competitive salary! The expected range for this position is $26.00 - $29.82/hour depending on experience.
8 Paid Holidays & 3 Weeks of PTO
Career pathing, training + professional development
Employee Parking paid by Company

Strong History + Bright Future

As a 100% employee-owned company serving clients throughout the western U.S for over 78 years, Psomas is proud to be an award-winning consulting firm with over 750 employees. Our talented team have an array of skills ranging from construction management, civil engineering, transportation planning, environmental, landscape architecture and urban design, and surveying and geospatial services. We strive for excellence, and welcome candidates of all identities, backgrounds, and perspectives to help us continue evolving as an inclusive, employee first culture. Together, we foster a collaborative work environment, promote teamwork, and provide many opportunities for professional growth and advancement. We are looking for team members that are excited to contribute to our projects and make a positive difference in our local community.

We're a fun, rewarding place to work! We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.

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