Assistant Office Services Manager

SCS Engineers • Full-time • Houston, TX, US • 3d ago

What we are looking for

We are looking for an Assistant Office Services Manager to support our Houston location. You will be responsible for the administration of activities assigned by the Senior Office Services Manager . You will perform and manage tasks requiring knowledge of Microsoft Office applications and familiarity with formats and forms used by the company, and you should have strong organizational skills and the ability to manage multiple deadlines. You will report to the Senior Office Services Manager. You may work a hybrid schedule and report to our Houston offices, preferably 5 days a week.

How you can make an impact

Add clients, projects and billing terms to Vision Vantagepoint.
Review Timesheets and Expense Sheet batches.
Prepare, log, upload, and track monthly client invoices.
Accounts Receivable follow-up (sending statements, providing AR reports to Project Managers, assisting clients with questions and requests for copies of invoices).
Reconcile monthly credit card bill.
Assist with new hire orientation and training on Time and Expense sheet preparation.
Assist Project Managers with Client Purchase Order tracking and other requests.
Assist Project Managers with Vantagepoint reports.
Provide As-Needed support as directed by Senior Staff.
May also include planning special lunches, holiday party, office parties.

Qualifications

AA or BA/BS degree preferred.
Minimum of 5 years of office experience including preparation of client invoices required.
Strong computer-Microsoft Office skills required.
Relevant billing and accounting experience required.
Must be able to work independently as well as part of the team and provide guidance to others.

Pay Range

USD $65,000.00 - USD $75,000.00 /Yr.

Additional Information

Please note that our pay ranges are determined by several factors, including relevant experience, internal pay equity, and location. They do not include any of the amazing benefits of being an employee-owner, which are listed below. Whether it's reducing methane emissions at agricultural facilities and landfills, repurposing contaminated properties, producing alternative energy, or sequestering carbon, we've been focused on finding smart climate solutions and improving the natural environment since our inception over 50 years ago. Join our 100% employee-owned firm and start creating your own legacy. As a growing firm, we offer excellent opportunities for career advancement and a comprehensive package, including: Medical, Dental, Vision, Life and Disability Insurance 100% employer- funded Employee Stock Ownership Plan (ESOP) and 401K including employer match Annual Bonus Program Student Debt Employer Contribution Program Paid holidays, PTO and Paid Parental Leave SCS Engineers is an Equal Opportunity Employer (EOE). SCS provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran or disabled status. If you have questions, difficulty using our online system and/or you need an accommodation due to a disability then please contact us about your interest in employment at [email protected]. Pursuant to the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act, SCS does not conduct criminal background checks until after a conditional job offer has been extended. All qualified Applicants with arrest or conviction records will be considered for employment. You can find a list of job duties of the specific job position you have applied, which SCS reasonably believes that criminal history may have a direct, adverse and negative relationship that could lead to the withdrawal of a conditional offer of employment after background checks are completed.

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