Assistant Office Manager

ServiceMaster • Full-time • Granger, IN, US • 11m ago

Position Overview

Successful candidates will have experience in fast-paced office setting. Position assists the office manager and team members with a variety of tasks including processing invoices, collecting payments, customer service follow up, answering phones, using a multiple types software and interfacing with customers and suppliers. Experience with Google, Excel, MS Office and QuickBooks required. Prefer strong writing and problem-solving skills.

We offer flexible hours in a business casual office environment.

Job Responsibilities

Process Accounts Payables/Receivables for each division of the company
Follow up on AR accounts regularly
Job cost entry
Data Entry
Invoice production
Daily transaction entries
Receipt matching/entry/tracking
Maintain filing system
Provide daily/weekly/monthly reports to accounting manager
Special projects and/or misc. tasks as assigned by office manager

These responsibilities are a general overview of the position and may not include every responsibility individually.

Job Requirements

College Degree or applicable experience preferred, work experience will be considered
Exceptional QuickBooks skills/experience required
Personal time management and organizational skills, with ability to prioritize projects
Ability to meet deadlines
Strong verbal and written communication skills
Dependable and adaptable to operate within a fast-paced work environment
Ability to manage highly confidential information
Strong problem-solving skills
Proficient at using Microsoft Office
Availability up to 30 hours per week

Physical Demands and Working Conditions

The physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Incumbent must be prepared to:

Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects.
Sitting for long periods of time while using office equipment such as computers, phones etc.
Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment.
Express or exchange ideas with others quickly, accurately, and receive and act on detailed information.
Close visual acuity to perform detail-oriented activities at distances close to the eyes, such as preparing and analyzing data, viewing computer screen and expansive reading.
Be exposed to various inside working conditions: The change of building environment such as with or without air conditioning and heating. May be required to travel for short periods of time.

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to The ServiceMaster Company, LLC.

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