JOB DETAILS

Proposal Services - Senior Proposal Manager

Dudek • Full-time • Pasadena, CA • 2w ago

Who We Are
Dudek is a leading environmental, planning, and engineering firm that help public and private clients plan, design, and build projects that improve communities’ built and natural infrastructure. Founded in 1980, Dudek has grown steadily to more than 800 professionals across the U.S. and received the Top Workplace Award for 2024.

As a 100% employee-owned company, Dudek’s culture rewards smart, productive team members with ownership, professional development, and financial benefits. We seek creative, pragmatic problem-solvers working at the intersection of science, engineering, regulations, and multiple stakeholders’ interest to help clients achieve project goals.
We encourage collaboration, sustainability, and innovation.

At Dudek, we abide by shared values:
Trust: We trust each other to use good judgment.
Respect: We act professionally and treat each other fairly.
Teamwork: We come together, share openly, and apply diverse perspectives.
Fun: We take our work seriously…not ourselves.
Well-Being: We care about each other’s health, safety, and total wellness.

Our culture is the foundation of who we are and how we work. We empower our employee-owners to invest in our local communities and themselves through initiatives that make Dudek a great place to work! Our cultural programs include:

DuGreen: Our sustainability initiative, which works to improve our environmental footprint
DuGood: Our philanthropic initiative, which seeks to support the communities in which we live and work through fundraising challenges, office-based giving and opportunity to take a paid volunteer day each year.
eDUcate: Our educational outreach program where we aim to foster interest in our work and careers in the environmental and engineering field by participating in educational events in our communities.
DuWell: Our wellness initiative, aimed at providing education on wellness, benefit resources, and preventive care.

At Dudek, we recognize that different perspectives, inclusivity, trust and belonging build a stronger culture and add value to our firm. Dudek's Employee Resource (ERGs) operate as diversity champions within Dudek and create a safe space for underrepresented employees and their allies to support, collaborate, network, and brainstorm ways to make Dudek’s work community more inclusive. We proudly support our 4 Employee Resource Groups (ERG’s):

Women at Dudek
Members of the Lesbian, Gay, Bisexual, Transgender, Queer (LGBTQ+) community
Black, Indigenous, and People of Color (BIPOC) employees
Disabled employees (all disabilities, seen / unseen)

Learn more about our culture.

About The Job
Dudek’s Proposal Services Senior Manager is a hands-on strategic role that implements the vision of the proposal team under the direction of the Vice President of Marketing to serve current and future states of proposals. The Senior Proposal Manager supports developing processes, tools, and programs for the continued growth of the team to meet the strategic marketing needs of the company. Responsibilities include managing, training, and mentoring staff while managing workload processes and assignment allocation. The ideal candidate is a dynamic marketer with experience supporting a fast-paced proposal workload and team; has strong writing and communication skills; has a problem-solving attitude; and ensures incoming work requests are met and delivered on time and according to quality standards. Previous supervisory and staff management experience is required as this role is responsible for supervising a multi-state, hybrid proposal team. Activities may also include leading highly strategic, complex opportunities for multi-disciplinary teams completing diverse and concurrent tasks and participating as a key member of task teams supporting cross-departmental initiatives that drive Dudek's strategic direction.

Learn more about the projects you will have the opportunity to shape.

Who You Are
To thrive at Dudek, you should be comfortable with accountability, collaboration, flexibility while being a resourceful and independent thinker. We look for curious, solution-focused people who can adapt quickly to an ever-changing industry. There is no single way to solve a problem, so we encourage innovation.

Duties and Responsibilities (may include some or all of the below):

Team Management
Manages team members virtually and in-person as leader of the proposals team
Leads proposal staff meetings, participates in Marketing and Communications leadership meetings, and implements initiatives and programs that support digital and traditional marketing and business development activities
Manages staffing for the proposal team, including hiring and retention decisions for employees
Under direction of VP of Marketing, develops processes, tools, and training materials/programs to retain and support existing and new proposal marketers
Delegates to and leverages team member skills and expertise to meet group goals
Conducts annual performance evaluations and goal setting with proposal team members
Other team management duties as arise
Project Management
Ensures that all proposal support requests are assigned in a timely manner, following up with requestors as needed to clarify details
Ability to manage the full RFP process, coordinating the proposal teams, writing strategic content, and delivering completed proposals within schedule and quality standards
Oversees quality control for proposal team processes and programs
Develops and delivers firmwide training programs and resources
Responsible for proposal data analytics and metrics
Collaborates with VP of Marketing on broader marketing initiatives and with the Business Development Manager, Communication Manager, and Publications Manager on project pursuits
Other project management duties as arise

Minimum Requirements

10+ years’ proposal experience in the A/E/C industry
Bachelor's degree in Marketing, Journalism, English or a related field
Skilled in managing proposal workload for a team
Experience supervising and leading proposal teams, ensuring efficiency and compliance in the proposal process

* As a federal contractor, successful candidates are required to pass the following pre-employment requirements prior to beginning employment: pre - employment drug test and background check.

Preferred Qualifications

Demonstrates leadership and effective team-building skills with the ability to create a trusting dynamic between team members
Excellent business writing skills and a working knowledge of document editing and formatting
Experience working with proposal teams is necessary and familiarity with terminology of environmental and engineering professions is a preferred
Thorough understanding of proposal process and decisive approach to maintaining established proposal quality standards
Problem-solving capabilities, with an emphasis on managing proposal resources and staff to meet established deadlines
Excellent communication skills with the ability to describe problems and solutions to team members
Skilled in proposal metrics to provide accurate benchmarks, status, and forecasts
Capable of constructively teaching and learning from teammates. Positive attitude in the face of changing demands and deadlines.
Mastery of MS Word; advanced skills in Adobe InDesign and MS PowerPoint and Excel are a plus

Physical Requirements
Working Conditions:

This job operates in a remote or office-based environment and this role routinely uses standard office equipment such as computers, phones, printers, etc.
This job requires occasional project site visits-based outdoors which can include excessive noise, uneven walking surfaces, extreme weather, moving vehicles and equipment.

Physical Requirements: The physical demands described here are representative of those that must be met in order to successfully perform the essential functions of the job.

This job requires working on a computer, sitting or standing for long periods of time in an office or remote office setting.
This job requires attending meetings, both in person and virtually as well as speaking on the phone with peers, clients, etc. Speaking, hearing and listening are required.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Proposed Salary Range: $130,000 - $150,000 annually*

*Final agreed upon compensation will be based on a variety of factors including but not limited to an individual’s related experience, education, certifications, skills, and work location.

Perks of Being a Dudekian
At Dudek we will provide you with a competitive salary in an environment that promotes growth, career development, and a flexible work–life balance. Dudek offers an array of benefits, from medical, dental, and vision coverage, to the discretionary bonuses, based on firmwide, divisional, and individual performance.

We also offer a yearly merit review, an employee stock ownership program, and dog friendly offices! To honor our key value of well-being, Dudek provides generous Paid Time Off (PTO) packages for both salaried and hourly employees. If you’re tired of an overly bureaucratic decision-making process and want to be part of a work culture that puts its employees first, speak with your recruiter to learn more about the great perks of being a Dudekian.

Dudek is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, disability, protected veteran status, or other characteristics protected by applicable law.

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