Job Summary
Provides day-to-day support related to the efficient and accurate processing of accounts payable transactions, which includes maintaining financial records, reviewing and reconciling invoices and obtaining necessary approvals. Ensures that responsibilities are executed in a timely manner with a level of quality and customer service that meets or exceeds all KLJ professional standards.
Job Duties and Responsibilities
- Perform administrative tasks to support the accounts payable function, which includes receiving, analyzing, processing, verifying, and reconciling accounts payable transactions in a timely, accurate, and compliant manner.
- Calculate and post business transactions, process invoices, and provide other clerical support necessary to pay the obligations of the organization.
- Clarify any questionable invoice items, prices, or receiving signatures; obtain proper information and/or data regarding invoice payments.
- Assemble, review, and process vendor invoices within terms, monitor discount opportunities, schedule payment dates, and ensure any outstanding credits are resolved.
- Investigate and resolve problems associated with the processing of invoices, handle accounts payable vendor correspondence and telephone inquiries, prepare and provide copies of work product for assigned projects, and file and maintain accounting documents, records, and reports.
- Receive, research, and resolve a variety of standard internal and external inquiries concerning account status, including communicating the resolution of any discrepancies to appropriate persons.
- Assist with month-end closing of accounts payable.
- Audit employee expenses per company policy.
- Verify sales tax on invoices and employee expenses, calculating use tax if necessary.
- Maintain quality control standards and procedures for generating accurate and precise accounts payable records using the ERP, spreadsheets, databases, and/or software.
- Exercise responsible and ethical decision-making regarding company funds, resources, and conduct, and adhere to KLJ’s Code of Conduct and related policies and procedures.
- Perform additional responsibilities as required by business needs.
Qualifications
- Associate’s Degree in Accounting, Business Administration, or closely related discipline, (or demonstrated proven equivalent experience).
- 1 to 3 years of business experience, preferably in an Accounts Payable support capacity.
- Familiarity with accounts payable principles, practices, methods, and their application to project work-related issues within the professional services and consulting industry.
- Familiarity with Oracle or like ERP preferred (but not required).
- Effective interpersonal and communication skills when interacting with others, expressing ideas effectively and professionally to a technical and non-technical audience.
- Effective self-leadership with attention to detail, accuracy, multi-tasking, and prioritization of responsibilities in a dynamic work environment.
- Ability to work independently with limited supervision and guidance, as well as part of a team to meet business objectives.
- Basic proficiency with technical writing, software and technology, spreadsheets, MS Excel, pivot tables, formulas, data format/sort/filter, and tools.
- Ability to work schedules conducive to project-specific requirements that may extend beyond the typical work week.
- Occasional travel may be required depending on project-specific requirements.
Physical Requirements:
The physical demands described represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities. The employee is regularly required to:
- Sit, stand, walk, stoop, kneel, crouch, and crawl
- Use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms
- Talk or hear and communicate clearly
The employee must:
- Be able to walk on uneven terrain up to ten miles per day
- Frequently lift and move up to 50 pounds and occasionally lift and move up to 75 pounds
Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus.
Other Duties:
This job description is not meant to be all-inclusive or restrictive and other duties may be assigned. It is a description of the job as presently defined, and is subject at any time to revision. This document is intended to describe the general nature and level of work being performed by individuals assigned to this classification. This is not to be construed as an exhaustive list of all responsibilities, duties, and skills required. Individuals may be required to perform duties outside of their normal responsibilities, as needed.
At KLJ, we have a vested interest in the personal, financial, and professional goals of our employees. We offer a competitive full suite benefit package including health, dental, vision, and life insurance, 401k, employee stock ownership program, and a flexible work environment that gives you options to support excelling both professionally and personally.
Applicants must be authorized to work in the US, without employer-sponsorship. KLJ does not sponsor individuals for employment-based visas and does not participate in any OPT training program.
KLJ will not be partnering with third-party recruiters on this position. Please review our third-party recruiting policy at www.kljeng.com/careers.
